Answer to request

Hello

Estonian Data Protection Inspectorate (DPI) has received your letter about appointing data protection officer (DPO) to OPTIMAPHARM Estonia OÜ, Company registration no 12856444.

Thank You for the notification. However, I need to clarify the following.

Firstly, in Estonia, DPO can be appointed by company´s legal representative, who is marked in e-Business Register. Legal representatives can also authorize another person to appoint a DPO.  

The easiest way to report about DPO is to do it through the Estonian e-Business Register. The notice can be entered in the register by a person who is represented in the register and has the legal representation right. In this case, it is not necessary to send a separate notice to the Data Protection Inspectorate.

If that is not possible, you can send us a signed notification via regular mail or digitally (if the said digital signature is valid according to eIDAS regulation - regulation (EU) no 910/2014 of the European Parliament and of the Council). Notification must contain DPO’s name, the beginning and end of the term[1], personal ID code or date of birth, citizenship and contact e-mail.

DPO, who is designated for the local company, would be the contact person for the supervisory authority and for the data subjects. This means that intense and thorough communication between parties would be in the local language. The language of public administration, but also the communication with public and data subjects shall be in Estonian according to the Estonian Language Act.

More information in Estonian is available here Data protection officer. In English, information is available here Data protection officer | Andmekaitse Inspektsioon.

Based on the above, you have two options for notifying the DPO: either a board member submits the notification through the e‑Business Register, or you forward a signed notification along with the authorization and other required information to the Estonian Data Protection Inspectorate.

If you have any further questions, please let us know.   

Respectfully

Dear Sir/Madam,

we would hereby like to inform you about a new Data Protection Officer appointment for the company OPTIMAPHARM Estonia OÜ, Harju maakond, Tallinn, Kesklinna linnaosa, Pärnu mnt 22, 10141, VAT No. EE101798648, Company registration No. 12856444.

For the concerned Data Controller, please find the DPO information, as follows:

• * Name: Magdalena Leko

• * Address: Ulica grada Vukovara 269D, 1000 Zagreb, Croatia

• * E-mail: [email protected]

• * Mobile phone: +385 91 4603 618

We remain at your disposal in case further information is necessary.

Kind regards,

Magdalena Leko