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05.5.2026 Invitation Letter.pdf

E-kiri.eml

Tähelepanu! Tegemist on väljastpoolt asutust saabunud kirjaga. Tundmatu saatja korral palume linke ja faile mitte avada.

Dear colleagues,

Following our official invitation sent by the Permanent Mission of Cyprus in Brussels, we are delighted to invite you to the in-person meeting in Lefkosia (Nicosia), Cyprus, for the Mosquito-Borne Diseases Conference on 10th of June 2026.

The meeting is organised by The Department of Medical and Public Health Services of the Ministry of Health of the Republic of Cyprus on behalf of the Cyprus Presidency of the Council of the European Union and looking forward to relevant participation. The conference aims to inform, raise awareness and facilitate the exchange of best practices and policies for promoting healthier populations through the prevention and control of mosquito-borne diseases.

As attached to this email you can find:

The invitation letter for the event

The Practical Information Note (PIN)

“Please use this link to register to the cy2026 platform https://delegate.cy2026.eu/secured/login

Upon completion of the registration process, please email [email protected] in order for your unique Access code to be issued.”

We expect delegations to arrive in Cyprus on 9 of June 2026. In anticipation of your arrival, we warmly invite you to an informal welcome dinner in Lefkosia (Nicosia).

Kind regards,

Natasa Anastasiadou

on behalf of Vector-Borne Conference Team

a: Medical and Public Health Services, Ministry of Health

Prodromou 1 και Chilonos 17, 1448 Nicosia Cyprus

t: +35722605730 / 424 / 540

e: [email protected]

DISCLAIMER

This message and any attachments may contain confidential information and/or personal data of the Medical and Public Health Services of the Ministry of Health and are intended exclusively for the named recipient(s). Any unauthorised use, disclosure or reproduction is prohibited. If you have received this message in error, please notify the sender, delete/destroy the message, and do not make copies or disclose its contents to any third party.

05.5.2026 Invitation Letter.pdf

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PIN Mosquito Borne MEETING 9-10_06_2026.pdf

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M o s q u i t o - B o r n e D i s e a s e s C o n f e r e n c e

LEFKOSIA (NICOSIA), CYPRUS

9-10/6/2026

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LIST OF CONTENTS

KEY DEADLINES ............................................................................................................................................................. 3

LOCATION AND VENUES ............................................................................................................................................. 4

DELEGATIONS, REGISTRATION AND ACCREDITATION ....................................................................................... 6

Delegation format ..................................................................................................................................................... 6

Registration & Accreditation .................................................................................................................................. 6

Individual Registration Information .................................................................................................................... 7

Badges .......................................................................................................................................................................... 7

SECURITY ......................................................................................................................................................................... 8

PRELIMINARY PROGRAMME ..................................................................................................................................... 8

WORKING LANGUAGE ................................................................................................................................................. 9

TRANSPORT .................................................................................................................................................................... 9

Points of entry ............................................................................................................................................................ 9

Arrivals - Departures ................................................................................................................................................ 9

Transportation ......................................................................................................................................................... 10

ACCOMMODATION .................................................................................................................................................... 10

SUSTAINABILITY.......................................................................................................................................................... 10

MEDIA ............................................................................................................................................................................ 11

THE PRESIDENCY ONLINE ......................................................................................................................................... 11

OTHER PRACTICAL INFORMATION ........................................................................................................................ 12

CONTACT DETAILS ...................................................................................................................................................... 12

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GENERAL INFORMATION

The Cyprus Presidency of the Council of the European Union 2026 has the pleasure of

welcoming you to Lefkosia (Nicosia) for the Mosquito-Borne Diseases Conference,

which will take place on 10/6/2026 at ‘Filoxenia’ Presidency Conference Center.

This Practical Information Note (PIN) is intended to provide all necessary logistical and

programme-related information to facilitate the preparation of your visit.

Please note that the information contained herein may be subject to change. The

Cyprus Presidency will share any updated information related to the meeting through

the Cyprus Presidency’s dedicated Accreditation Platform.

KEY DEADLINES

When What Where/Who

5/5/2026 Accreditation platform opens [email protected]

29/5/2026 Deadline to ask for individual

registration code

[email protected]

29/5/2026 Accreditation platform closes Accreditation Team

10/6/2026 Mosquito-Borne Diseases

Conference

‘Filoxenia’ Presidency

Conference Center

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LOCATION AND VENUES

Location

Lefkosia (Nicosia)

Photo from: Visit Cyprus

Lefkosia (Nicosia) – the last divided capital of Europe, as part of it remains under illegal

military occupation by Turkey – is a city where centuries of history meet a vibrant,

cosmopolitan present. As the island’s administrative and business centre, it combines

the energy of a modern European capital with the timeless charm of an ancient walled

city.

At its heart lies the old town, encircled by impressive Venetian walls and heart-shaped

bastions, offering a glimpse into the city’s medieval past. Narrow streets, traditional

shops, and historic monuments sit alongside contemporary galleries, museums and

cultural venues, reflecting Lefkosia’s dynamic character.

The modern city beyond the walls is fast-paced and forward-looking, home to major

commercial and financial institutions. Its retail landscape spans from bustling shopping

districts and malls to artisan quarters filled with local crafts. A diverse culinary scene

and a vibrant nightlife, where cafés and bars coexist with centuries-old buildings,

contribute to the city’s unique blend of old and new.

Beyond the urban centre, the wider Lefkosia region reveals a more peaceful side.

Picturesque countryside and mountain villages offer opportunities for hiking, cycling

and exploring traditional life in scenic surroundings. Stone-built homes, quiet trails and

welcoming village squares invite visitors to experience the region’s rural charm.

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With its many layers of history, culture and modern life, Lefkosia stands as the beating

heart of Cyprus – a capital that bridges the past and the future.

Discover more about Lefkosia – Visit Lefkosia

Venue

‘Filoxenia’ Presidency Conference Center

17 Thrakis Street, Aglantzia 2112, Nicosia, Cyprus

Built in 1990, Filoxenia Conference Centre is the main conference venue of Lefkosia

and a landmark for international events in Cyprus. During the first Cyprus Presidency

of the European Union in 2012, the Filoxenia Conference Centre served as the primary

conference venue and will be the main venue for most high-level and working-level

meetings during the Cyprus Presidency of the Council of the European Union 2026.

The venue has been renovated to align with sustainable development standards and

environmental best practices, offering a modern and eco-friendly setting for

participants. It features state-of-the-art electronic infrastructure with high-speed Wi-

Fi, interpretation booths, lounge and restaurant areas for delegations, bilateral meeting

rooms and other essential facilities.

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Access to the Filoxenia Conference Centre is carefully managed, with a main entrance

for delegates and a separate entrance to the Media Centre, while only police-escorted

vehicles are permitted to enter the premises.

Security will be of the highest standard, including x-ray screening, CCTV monitoring,

controlled access points, safety barriers, 24-hour surveillance, cybersecurity safeguards

and a continuous police presence on site.

DELEGATIONS, REGISTRATION AND ACCREDITATION

Delegation format

The delegation format for the Mosquito-Borne Diseases Conference will be 1 delegate

per Member State.

Registration & Accreditation

To ensure secure and efficient access to the meeting venue, delegation members must

be registered and accredited in advance through the Cyprus Presidency’s dedicated

online Accreditation Platform.

For security reasons, access to the venue and other official parts of the programme will

be granted exclusively to accredited members of the delegation.

Each meeting participant is required to go through the accreditation process for the

event, in accordance with the instructions provided in the accreditation system.

Participants register individually using their own credentials and the meeting code that

they will have received via email from the platform. Only successfully registered and

accredited participants shall be authorised to attend the meeting.

All personal data provided for accreditation will be processed in full compliance with

the EU General Data Protection Regulation (GDPR). The Cyprus Presidency personal

data privacy notice can be accessed through the Accreditation Platform.

For any questions related to registration and accreditation, please do not hesitate to

contact the Accreditation Team (contact details provided in the last section).

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Individual Registration Information

Each participant needs to create an individual account, with their own chosen

credentials (email and password), validate their account and then register themselves

using the individual access code for the meeting received by email.

To receive the individual access code, please

email [email protected] no later than 29/05/2026. Participants

are kindly requested to complete the registration process at their earliest convenience

and in any case before the deadline for the closing of the platform mentioned herein.

The Cyprus Presidency’s dedicated Accreditation Platform will be used to manage all

relevant delegation information, including personal details, accreditation,

transportation arrangements as well as accommodation and dietary requirements.

It is the delegate’s responsibility to ensure that they are duly registered and that all

required information is submitted accurately by the specified deadline.

Following registration, the platform will remain accessible until seven days prior to the

commencement of the event, allowing delegates to enter their flight numbers and

hotel accommodation details. Please note that once the registration period has closed,

only the sections pertaining to flight details and hotel accommodation will remain

available for editing.

Badges

The distribution of badges for the accredited delegates will take place at the

Accreditation Centre, which will operate outside the Filoxenia Conference Centre in

Lefkosia between 08:00 – 16:00.

All badges are strictly personal and non-transferable and must be visible at all times

within the official venue, designated means of transport and security areas and,

generally, throughout all parts of the official programme.

Lost badges should be reported immediately to the Accreditation Team via the contact

details provided in the last section.

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LIAISON OFFICERS

Liaison Officers (LO) will be present at the two Cyprus Presidency’s Information Points

at Larnaka and Pafos International Airports.

SECURITY

Security during the meeting will be ensured by the Cyprus Police, in close cooperation

with all relevant national authorities.

PRELIMINARY PROGRAMME

The final detailed programme and accompanying steering notes will be shared with

participants in advance of the meeting.

DATE/TIME ITEM

Tuesday, 9th June 2026

19.30 – 21.30 Welcome Dinner at Traditional Tavern

21.45 Return to hotels

Wednesday, 10th June 2026

08:30 – 09:30 Arrival & Registration at meeting venue Welcome coffee

09:30 – 10:05 OPENING OF THE CONFERENCE

10:05 – 10:35 COFFEE BREAK / HEALTH BREAK

10:35 – 12:15

SESSION 1: MOSQUITO – BORNE DISEASES IN EUROPE

Chair: Aristos Aristodimou, MPHS and Olivier Briet, ECDC

12:15 – 13:45 LUNCH BREAK

13:45 – 15:30

SESSION 2: MOSQUITO SURVEILLANCE AND CONTROL

Chair: Herodotos Herodotou, MPHS and Tamás Bakonyi, ECDC

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15:30 – 16:00 COFFEE BREAK / HEALTH BREAK

16:00– 17:45

SESSION 3: STRENGTHENING PREPAREDNESS, PREVENTION, AND RESPONSE TO MOSQUITO – BORNE DISEASES IN EUROPE

Chair: Michalis Mendris, MPHS and Ole Heuer, ECDC

17:45 – 17:50 CLOSURE OF THE CONFERENCE

END OF CONFERENCE

TRANSPORTATION TO THE HOTEL

WORKING LANGUAGE

This meeting will be conducted in English. No interpretation services are foreseen in

the context of this event.

TRANSPORT

Points of entry

Note: The legal points of entry by air into the Republic of Cyprus are the International

Airports of Larnaka and Pafos. There are no legal points of entry in the occupied areas

of the Republic of Cyprus, where the Government of the Republic of Cyprus does not

exercise effective control due to the Turkish occupation. Entering through any airport or

port in the occupied areas of the Republic of Cyprus is illegal.

For further information on the legal points of entry into the Republic of Cyprus, consult

the website of the Ministry of Foreign Affairs of the Republic of Cyprus: https://www.gov.cy/mfa/en/documents/important-information-concerning-travel-to-the- turkish-occupied-area-of-cyprus/

Arrivals - Departures

Upon arrival at Larnaka International Airport, or Pafos International Airport, means of

transportation, such as taxi services, shuttle services and public transportation, are

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available at the airport premises. The Cyprus Presidency will not offer transportation

arrangements and must be arranged individually.

Delegates departing on commercial flights are strongly encouraged to make use of

online check-in in advance.

Transportation

The Ministry of Health will provide transportation for members of the official

delegation. Transfers will operate between meeting points to and from the venue.

Delegates are kindly requested to be ready for departure at the transfer times indicated

in the official programme, as buses will depart punctually.

ACCOMMODATION

Delegates are responsible for making their own hotel reservations and for covering

accommodation costs.

SUSTAINABILITY

The Cyprus Presidency of the Council of the EU 2026 is organised in line with the

principles of sustainable development and digital transformation.

Sustainability measures cover waste prevention and management, environmentally

responsible cleaning practices, the use of eco-labelled products, energy and

water saving and decoration based on native plants and flowers.

Further actions include sustainable catering with no single-use plastics, promotion of

local products, food donation to reduce waste and digital monitoring of indoor

environmental quality.

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MEDIA

The Cyprus Broadcasting Corporation (CyBC) has been designated as the Host

Broadcaster of the Cyprus Presidency of the Council of the EU 2026.

The Press and Information Office (PIO) will serve as the Host Photographer of the

Cyprus Presidency of the Council of the EU 2026.

A Media Guide, prepared by the Communication Team of the Cyprus Presidency, will

be uploaded to the Cyprus Presidency’s website.

THE PRESIDENCY ONLINE

The website and Social Media channels of the Cyprus Presidency of the Council of the

EU 2026 are the Presidency’s main communication channels, where news, events and

other official material are published.

• Website: Cyprus Presidency of the Council of the EU 2026

• Social Media Channels: • Instagram: @cy2026eu

• Facebook: facebook.com/CY2026EU

• LinkedIn: Cyprus Presidency of the Council of the EU 2026

• YouTube: https://www.youtube.com/@cy2026eu

• X: @cy2026eu

• BlueSky: @cy2026eu.bsky.social

• Flickr: Cy2026.EU

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OTHER PRACTICAL INFORMATION

Emergency number: 112 (fire brigade, ambulance, police)

Electricity: The voltage in Cyprus is 230V. Cyprus uses Type G plugs (UK-style with

three rectangular pins), so bringing a suitable plug adapter, if needed, is advisable

Local time zone: Eastern European Time (EET) (GMT +2)

Country code: Cyprus +357

Currency: The official currency of Cyprus is Euro (€)

Weather: Weather in Cyprus

Smoking: Smoking is only allowed outdoors in the designated areas of the official

meeting venues

CONTACT DETAILS

For information on the preliminary programme:

- Email: [email protected]

- Phone number: +35722605730, / +35722605540, / +35722605424,

+35722605672, / +35722605534

For information on registration and accreditation:

- Email: [email protected]

- Phone number: +357 22801761 / + 357 22801762 / +357 22801763