Invitation

Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË – Tel. +32 22991111

EUROPEAN COMMISSION DIRECTORATE-GENERAL FOR EUROPEAN CIVIL PROTECTION AND HUMANITARIAN AID

OPERATIONS (ECHO)

The Director-General

Brussels ECHO/MP

Subject: Invitation to commit EUCPT experts in the European Civil Protection Pool

Dear Directors General,

The contributions of experts from Member States and Participating States to the

Emergency Response Coordination Centre, in particular through the EU Civil Protection

Teams (EUCPT), have proven essential in enhancing the effectiveness of the Union Civil

Protection Mechanism (UCPM). As called for the UCPM Implementing Decision (EU)

2025/704 and its Article 16, guidelines for establishing and managing a pool of experts

within the European Civil Protection Pool (ECPP) and EUCP profiles (1) have been

agreed with Member States at expert level. The objective is, for EUCPT deployments, to

have a better predictability on the availability of experts and to ensure that each expert has

the necessary skills and competences, after completing the deployable path of the UCPM

training and exercises programme.

I have the pleasure to invite you to commit experts to be deployed under the UCPM in

EUCPTs. More specifically:

1. For experts to be deployed as Team Leaders (TL) or Deputy Team Leaders (DTL) in

EUCPTs, please indicate:

i. the full names of the proposed experts

ii. the number of years each expert will be made available for EUCPT deployments

as EUCPT TL or DTL, after certification and registration in CECIS (from one to

three years, renewable)

iii. a confirmation that each expert complies with the selection criteria for entering the

UCPM training programme

iv. a confirmation that each expert is medically fit for the training programme and

subsequent potential deployment missions

v. the UCPM training and exercises record of each expert (training course/exercises

and dates).

The commitment will be initially provisional and will be confirmed once the expert

completes the required training path, unless, for a duly justified reason, there is a

(1) These set out the general and specific requirements for each of the predefined profiles for a European

Civil Protection Team (EUCPT).

2

withdrawal of the ECPP commitment for the expert and a notification of the Commission

accordingly.

2. For all other categories of EUCPT experts (4 types of coordination and assessment

experts - on information management, operations, safety & security and logistics – and 18

types of Technical Experts), please indicate the number of experts by category and the

initial duration of the commitment (from one to three years, renewable).

I would welcome the appointment of a contact person within your organisation to liaise

with the Commission throughout the whole commitment, training, validation and

registration process for the experts you have proposed.

On our side, the Unit “Civil Protection Emergency Response Capabilities” (ECHO-

[email protected]) is responsible for this matter and remains available for any queries you

may have.

I am looking forward to our continued cooperation to shape the ECPP and further enhance

the quality and responsiveness of EUCPTs.

Yours sincerely,

[e-signed]

Maciej Popowski

Electronically signed on 19/05/2026 12:33 (UTC+02) in accordance with Article 11 of Commission Decision (EU) 2021/2121

Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË – Tel. +32 22991111

EUROPEAN COMMISSION DIRECTORATE-GENERAL FOR EUROPEAN CIVIL PROTECTION AND HUMANITARIAN AID

OPERATIONS (ECHO)

The Director-General

Brussels ECHO/MP

Subject: Invitation to commit EUCPT experts in the European Civil Protection Pool

Dear Directors General,

The contributions of experts from Member States and Participating States to the

Emergency Response Coordination Centre, in particular through the EU Civil Protection

Teams (EUCPT), have proven essential in enhancing the effectiveness of the Union Civil

Protection Mechanism (UCPM). As called for the UCPM Implementing Decision (EU)

2025/704 and its Article 16, guidelines for establishing and managing a pool of experts

within the European Civil Protection Pool (ECPP) and EUCP profiles (1) have been

agreed with Member States at expert level. The objective is, for EUCPT deployments, to

have a better predictability on the availability of experts and to ensure that each expert has

the necessary skills and competences, after completing the deployable path of the UCPM

training and exercises programme.

I have the pleasure to invite you to commit experts to be deployed under the UCPM in

EUCPTs. More specifically:

1. For experts to be deployed as Team Leaders (TL) or Deputy Team Leaders (DTL) in

EUCPTs, please indicate:

i. the full names of the proposed experts

ii. the number of years each expert will be made available for EUCPT deployments

as EUCPT TL or DTL, after certification and registration in CECIS (from one to

three years, renewable)

iii. a confirmation that each expert complies with the selection criteria for entering the

UCPM training programme

iv. a confirmation that each expert is medically fit for the training programme and

subsequent potential deployment missions

v. the UCPM training and exercises record of each expert (training course/exercises

and dates).

The commitment will be initially provisional and will be confirmed once the expert

completes the required training path, unless, for a duly justified reason, there is a

(1) These set out the general and specific requirements for each of the predefined profiles for a European

Civil Protection Team (EUCPT).

2

withdrawal of the ECPP commitment for the expert and a notification of the Commission

accordingly.

2. For all other categories of EUCPT experts (4 types of coordination and assessment

experts - on information management, operations, safety & security and logistics – and 18

types of Technical Experts), please indicate the number of experts by category and the

initial duration of the commitment (from one to three years, renewable).

I would welcome the appointment of a contact person within your organisation to liaise

with the Commission throughout the whole commitment, training, validation and

registration process for the experts you have proposed.

On our side, the Unit “Civil Protection Emergency Response Capabilities” (ECHO-

[email protected]) is responsible for this matter and remains available for any queries you

may have.

I am looking forward to our continued cooperation to shape the ECPP and further enhance

the quality and responsiveness of EUCPTs.

Yours sincerely,

[e-signed]

Maciej Popowski

Electronically signed on 19/05/2026 12:33 (UTC+02) in accordance with Article 11 of Commission Decision (EU) 2021/2121