COUNCIL OF EUROPE

F-67075 Strasbourg Cedex www.coe.int Tel ► +33 (0)3 90 21 56 36

DIRECTORATE GENERAL HUMAN RIGHTS AND RULE OF LAW (DGI)

Mail ► [email protected] Site ► https://www.coe.int/en/web/artificial- intelligence/cai

Ref ► DGI/AO/RI Strasbourg, 15 June 2026 PO: 895255 Dear Sir, Madam,

The Council of Europe is organising the HUDERIA Academy for Health, in co-operation with

the Organisation for Economic Co-operation and Development, and with the support of the

Alan Turing Institute.

The event will take place on 21 (afternoon) - 23 (morning) September 2026, at the Council of

Europe’s Office in Paris (55, avenue Kléber, 75116).

The event will explore the development, deployment and oversight of AI in healthcare, notably

the risks and impact of a chronic disease management AI chatbot on human rights,

democracy and the rule of law.

We have the pleasure of inviting one representative or expert from your country to

participate in the event. You are kindly asked to consider the criteria for selection in

Appendix I of this letter. The names and contact details of the nominated

representatives/experts should be sent to the Secretariat (below) by 15 July 2026.

Participants’ travel and subsistence expenses will be borne by the Council of Europe on the

terms specified in the enclosed Rules. Please note that the rate of daily allowance has been

set at € 199 for 2026. The organisers will provide the participants with prepaid tickets.

The claim form and supporting documents for the subsistence allowance reimbursement must

be returned by e-mail as soon as possible, ideally before the meeting, and at the latest within

30 days after the end of the meeting. Reimbursement will be made by bank transfer after the

meeting.

An insurance policy taken out by the Council of Europe with the insurers AIG EUROPE (Policy

number 9.502.001) covers risks related to official journeys such as medical expenses for

illness, accident and medical repatriation for persons up to their 80th birthday. The following

help line AIG EUROPE Assistance 24 Hours can be called in case of need: +32 2 739

9990/+32 2 739 9991 (Summary of guarantees).

DIRECTORATE OF SECURITY, INTEGRITY AND RULE OF LAW

DIGITAL GOVERNANCE AND SPORT DEPARTMENT DIGITAL DEVELOPMENT UNIT

2 / 3

Before your departure we advise you to check the French Ministry of Foreign Affairs website

for any update concerning travel restrictions. We also recommend that you take note of the

practical arrangements and safety instructions in force on the Council of Europe premises.

You are responsible for obtaining any visas necessary for your journey and may use this

invitation letter to do so. Visa applications should be submitted to consular offices at least one

month before the above-mentioned event. If you require visa support from Council of

Europe Protocol, please notify the Department immediately and in any case no later

than 30 July 2026.

Visa expenses will be reimbursed upon the presentation of a supporting document as proof

of payment such as the receipt or by preference at the moment its digital version, and a copy

of the passport page showing the visa in it.

Should you require additional information, please do not hesitate to contact the Council of Europe Secretariat:

- Rafael Ismayilov (tel: +33390215636, [email protected]) - Tatiana Winter (tel: +33388413367, [email protected])

Yours sincerely,

Albina Ovcearenco Laurence Lwoff

Head of Digital Development Unit Head of Health division

Encl: Appendix I: nominations criteria Appendix II: HUDERIA Methodology and Model

3 / 3

APPENDIX I

CRITERIA FOR SELECTION OF PARTICIPANTS

In selecting participants, we kindly ask you to consider the following criteria:

- An individual who has direct professional experience in fields such as health data or

AI regulatory authorities, digital health or AI governance within relevant ministries,

health technology assessment, or medical device regulation as it relates to artificial

intelligence. Importantly, the primary consideration is the individual’s proximity

to actual regulatory or oversight decisions regarding health AI systems, rather

than seniority or protocol status.

or

- An individual with direct, hands-on involvement in patient-facing healthcare, ideally in

settings using AI-assisted clinical decision support, chronic disease management,

patient navigation, or patient rights advocacy. This includes professionals in primary

or secondary clinical practice, nursing, community health, or those representing

groups disproportionately affected by chronic conditions. The essential qualifier is

direct engagement with patients or patient interests as it relates to the

application of AI within a healthcare or advocacy context.

We trust that these criteria will help ensure the presence of participants best placed to

contribute effectively to the objectives of the Academy event.

COUNCIL OF EUROPE

F-67075 Strasbourg Cedex www.coe.int Tel ► +33 (0)3 90 21 56 36

DIRECTORATE GENERAL HUMAN RIGHTS AND RULE OF LAW (DGI)

Mail ► [email protected] Site ► https://www.coe.int/en/web/artificial- intelligence/cai

Ref ► DGI/AO/RI Strasbourg, 15 June 2026 PO: 895255 Dear Sir, Madam,

The Council of Europe is organising the HUDERIA Academy for Health, in co-operation with

the Organisation for Economic Co-operation and Development, and with the support of the

Alan Turing Institute.

The event will take place on 21 (afternoon) - 23 (morning) September 2026, at the Council of

Europe’s Office in Paris (55, avenue Kléber, 75116).

The event will explore the development, deployment and oversight of AI in healthcare, notably

the risks and impact of a chronic disease management AI chatbot on human rights,

democracy and the rule of law.

We have the pleasure of inviting one representative or expert from your country to

participate in the event. You are kindly asked to consider the criteria for selection in

Appendix I of this letter. The names and contact details of the nominated

representatives/experts should be sent to the Secretariat (below) by 15 July 2026.

Participants’ travel and subsistence expenses will be borne by the Council of Europe on the

terms specified in the enclosed Rules. Please note that the rate of daily allowance has been

set at € 199 for 2026. The organisers will provide the participants with prepaid tickets.

The claim form and supporting documents for the subsistence allowance reimbursement must

be returned by e-mail as soon as possible, ideally before the meeting, and at the latest within

30 days after the end of the meeting. Reimbursement will be made by bank transfer after the

meeting.

An insurance policy taken out by the Council of Europe with the insurers AIG EUROPE (Policy

number 9.502.001) covers risks related to official journeys such as medical expenses for

illness, accident and medical repatriation for persons up to their 80th birthday. The following

help line AIG EUROPE Assistance 24 Hours can be called in case of need: +32 2 739

9990/+32 2 739 9991 (Summary of guarantees).

DIRECTORATE OF SECURITY, INTEGRITY AND RULE OF LAW

DIGITAL GOVERNANCE AND SPORT DEPARTMENT DIGITAL DEVELOPMENT UNIT

2 / 3

Before your departure we advise you to check the French Ministry of Foreign Affairs website

for any update concerning travel restrictions. We also recommend that you take note of the

practical arrangements and safety instructions in force on the Council of Europe premises.

You are responsible for obtaining any visas necessary for your journey and may use this

invitation letter to do so. Visa applications should be submitted to consular offices at least one

month before the above-mentioned event. If you require visa support from Council of

Europe Protocol, please notify the Department immediately and in any case no later

than 30 July 2026.

Visa expenses will be reimbursed upon the presentation of a supporting document as proof

of payment such as the receipt or by preference at the moment its digital version, and a copy

of the passport page showing the visa in it.

Should you require additional information, please do not hesitate to contact the Council of Europe Secretariat:

- Rafael Ismayilov (tel: +33390215636, [email protected]) - Tatiana Winter (tel: +33388413367, [email protected])

Yours sincerely,

Albina Ovcearenco Laurence Lwoff

Head of Digital Development Unit Head of Health division

Encl: Appendix I: nominations criteria Appendix II: HUDERIA Methodology and Model

3 / 3

APPENDIX I

CRITERIA FOR SELECTION OF PARTICIPANTS

In selecting participants, we kindly ask you to consider the following criteria:

- An individual who has direct professional experience in fields such as health data or

AI regulatory authorities, digital health or AI governance within relevant ministries,

health technology assessment, or medical device regulation as it relates to artificial

intelligence. Importantly, the primary consideration is the individual’s proximity

to actual regulatory or oversight decisions regarding health AI systems, rather

than seniority or protocol status.

or

- An individual with direct, hands-on involvement in patient-facing healthcare, ideally in

settings using AI-assisted clinical decision support, chronic disease management,

patient navigation, or patient rights advocacy. This includes professionals in primary

or secondary clinical practice, nursing, community health, or those representing

groups disproportionately affected by chronic conditions. The essential qualifier is

direct engagement with patients or patient interests as it relates to the

application of AI within a healthcare or advocacy context.

We trust that these criteria will help ensure the presence of participants best placed to

contribute effectively to the objectives of the Academy event.