To the Embassy of Uruguay in Helsinki

Dear Mr/Mrs,

The Ministry of the Interior of the Republic of Estonia extends its compliments and thanks you for your inquiry and interest regarding the procedure for issuing official Estonian documents. We are prepared to share the necessary information within the scope of our competence.

We confirm that the extract of residence data from the Estonian Population Register attached to your letter was issued via the secure web environment of the Estonian Population Register (www.rahvastikuregister.ee). The extract bears the digital seal of the Ministry of the Interior’s Information Technology and Development Centre the authorized processor of the Estonian Population Register which verifies the document's authenticity and the accuracy of the data contained therein.

The digital seal certifies that the electronically transmitted document originates from the issuing authority and that said authority bears responsibility for the document's authenticity. Consequently, a digitally sealed document is an official document of the Republic of Estonia and may be relied upon on an equal footing with other electronic documents issued by Estonian authorities.

We are unable to provide a sample, whether electronic or in paper format, of the residence data extract (certificate of residence) you requested in a manner that displays its specific formatting, content, signatures, seals, or the signatures of authorized officials. In general, there is no substantive difference between the electronic and paper versions of the document; any variations arise solely from the specific data regarding the individual contained in the Population Register. For example, if a person has a valid registered residential address, it is indicated on the extract, if no address exists, the corresponding field is marked with a dash.

Samples of official documents issued from the Estonian Population Register can be viewed in the European Commission’s public database of document samples: Estonia - Repository of most commonly used public documents - Internal Market Information System - European Commission

Matters concerning the Criminal Records Register fall within the remit of the Ministry of Justice and Digital Affairs, therefore, we are forwarding your inquiry regarding the criminal record certificate to the Ministry of Justice and Digital Affairs for a response.

If you have any further questions regarding documents or registers within the administrative area of ​​the Ministry of the Interior, please submit them to [email protected]. You may also contact the Embassy of the Republic of Estonia in Helsinki if necessary; the Embassy can provide general information regarding Estonian official documents.

The Ministry of the Interior of the Republic of Estonia thanks you once again for your inquiry.

Kind regards

Helika Villmäe
nõunik
Siseministeerium

[email protected]

+372 5919 3769