Agence exécutive européenne pour la santé et le numérique / Europees Uitvoerend Agentschap voor gezondheid en digitaal

beleid, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË

EUROPEAN HEALTH AND DIGITAL EXECUTIVE

AGENCY (HADEA) Health and Food

EU4Health/SMP Food

Brussels HaDEA.A.2.001/AJP

Subject: HADEA/2024/OP/0014 - Support centre for the European electronic

health record exchange Format (EEHRxF) and for the interoperability

and security of electronic health record systems

Dear Sir, Dear Madam,

The Health and Digital Executive Agency (HaDEA) of the European Commission has

launched the project titled “Support centre for the European electronic health record

exchange Format (EEHRxF) and for the interoperability and security of electronic

health record systems”.

The contract is led by Ernst & Young Consulting and will run from August 2025, for a

duration of 36 months.

The objective of this initiative is to set up and operate a support centre for stakeholders to

advance in the adoption of the Format and in key aspects such as the interoperability and

security of EHR systems towards the implementation of the European Health Data Space

(EHDS)1. The Support Centre will facilitate the adoption of the Format by providing

services to relevant stakeholders such as implementers of the Format and of EHR systems,

and EHR systems manufacturers, health institutions and authorities and healthcare

providers intending to ensure compatibility of their systems with the EHDS requirements.

This action will support preparedness of the relevant stakeholders for data exchange in the

context of the EHDS.

As part of its tasks, the contractor will establish, manage, and support a Community of

Practice for the Exchange Format (COPEF) focused on the implementation and use of the

Format and will oversee the rollout of electronic health records in compliance with the

EHDS regulation, ensuring the appropriate involvement of the users of the Format and

experts in patient information exchange.

To ensure the effective implementation of the project’s objectives and to foster

collaboration, knowledge‑sharing, and stakeholder engagement, the contractor will reach

out to relevant organisations and experts to gather their feedback, input, and participation

in the planned activities, with a focus on EHDS-related industry stakeholders. These

actions will be carried out through the service framework of the Support Centre which will

bring together a range of initiatives such as the COPEF, thematic workshops, interviews,

surveys, training modules (via the EU Academy) or collaboration and knowledge exchange

platforms.

1 Regulation (EU) 2025/327 - OJ L, 2025/327, 5.3.2025

2

As such, I would be grateful if all persons and organisations contacted would provide their

full support and contribute to this important project by engaging with the contractor to the

best extent possible, whether in the context of the COPEF or in relation to other activities

supporting the Exchange Format and EHR systems.

Should you have any questions, please do not hesitate to contact EY

Consulting, at [email protected]. You can also contact HaDEA Project Officer,

Mrs. Alicia Juárez Pallarés at [email protected] or DG SANTE

Policy Officer, Mrs. Sara Facchinetti at [email protected].

Thank you in advance for your kind cooperation.

Yours sincerely,

e-signed

Nicolas KRIEGER

Head of Unit (acting)

Electronically signed on 22/01/2026 12:23 (UTC+01) in accordance with Article 11 of Commission Decision (EU) 2021/2121

Agence exécutive européenne pour la santé et le numérique / Europees Uitvoerend Agentschap voor gezondheid en digitaal

beleid, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË

EUROPEAN HEALTH AND DIGITAL EXECUTIVE

AGENCY (HADEA) Health and Food

EU4Health/SMP Food

Brussels HaDEA.A.2.001/AJP

Subject: HADEA/2024/OP/0014 - Support centre for the European electronic

health record exchange Format (EEHRxF) and for the interoperability

and security of electronic health record systems

Dear Sir, Dear Madam,

The Health and Digital Executive Agency (HaDEA) of the European Commission has

launched the project titled “Support centre for the European electronic health record

exchange Format (EEHRxF) and for the interoperability and security of electronic

health record systems”.

The contract is led by Ernst & Young Consulting and will run from August 2025, for a

duration of 36 months.

The objective of this initiative is to set up and operate a support centre for stakeholders to

advance in the adoption of the Format and in key aspects such as the interoperability and

security of EHR systems towards the implementation of the European Health Data Space

(EHDS)1. The Support Centre will facilitate the adoption of the Format by providing

services to relevant stakeholders such as implementers of the Format and of EHR systems,

and EHR systems manufacturers, health institutions and authorities and healthcare

providers intending to ensure compatibility of their systems with the EHDS requirements.

This action will support preparedness of the relevant stakeholders for data exchange in the

context of the EHDS.

As part of its tasks, the contractor will establish, manage, and support a Community of

Practice for the Exchange Format (COPEF) focused on the implementation and use of the

Format and will oversee the rollout of electronic health records in compliance with the

EHDS regulation, ensuring the appropriate involvement of the users of the Format and

experts in patient information exchange.

To ensure the effective implementation of the project’s objectives and to foster

collaboration, knowledge‑sharing, and stakeholder engagement, the contractor will reach

out to relevant organisations and experts to gather their feedback, input, and participation

in the planned activities, with a focus on EHDS-related industry stakeholders. These

actions will be carried out through the service framework of the Support Centre which will

bring together a range of initiatives such as the COPEF, thematic workshops, interviews,

surveys, training modules (via the EU Academy) or collaboration and knowledge exchange

platforms.

1 Regulation (EU) 2025/327 - OJ L, 2025/327, 5.3.2025

2

As such, I would be grateful if all persons and organisations contacted would provide their

full support and contribute to this important project by engaging with the contractor to the

best extent possible, whether in the context of the COPEF or in relation to other activities

supporting the Exchange Format and EHR systems.

Should you have any questions, please do not hesitate to contact EY

Consulting, at [email protected]. You can also contact HaDEA Project Officer,

Mrs. Alicia Juárez Pallarés at [email protected] or DG SANTE

Policy Officer, Mrs. Sara Facchinetti at [email protected].

Thank you in advance for your kind cooperation.

Yours sincerely,

e-signed

Nicolas KRIEGER

Head of Unit (acting)

Electronically signed on 22/01/2026 12:23 (UTC+01) in accordance with Article 11 of Commission Decision (EU) 2021/2121