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ANNEX – ADDITIONAL INFORMATION FOR HEADS OF IP OFFICES PREPARATION

Overview

The Global Forum on IP and AI responds to growing demand from Member States for more focused engagement on AI, offering a dedicated space for structured discussions and the sharing of experiences and emerging practices. The provisional agenda is available here.

Heads of IP Offices are invited to share experiences and perspectives on the impact of AI on IP administration, IP Office workstreams, procedures and service delivery. These perspectives include the development and use of AI tools or the impact the use of AI by applicants is having on IP Office procedures including the speed and volume of filings.

Key Considerations for Heads of IP Offices’ Interventions

AI is affecting both how IP offices operate and the environment in which they deliver their services. Applications of AI technology offer opportunities to improve efficiency, quality and access, while also creating new operational pressures arising from AI-assisted filings, expanding volumes of prior art, and rapidly changing user expectations.

Heads of IP Offices are invited to share experiences and perspectives on the impact of AI on IP administration, IP Office workstreams, procedures and service delivery. These perspectives include the development and use of AI tools or the impact the use of AI by applicants is having on IP Office procedures including the speed and volume of filings.

The following areas may provide guidance for these discussions:

a)Smarter Services and Wider Access: AI-Enabled IP Administration and Service Delivery

AI tools are increasingly being deployed by IP Offices to help automate administrative tasks, strengthen search and classification, support examination, improve translation and make information and services easier to access. These tools may reduce processing times and costs while helping more innovators, creators and businesses, and particularly smaller or underserved users, participate in the IP system.

AI also creates opportunities to develop new value-added services that support innovators and creators beyond IP protection, including commercialization, technology transfer and business development.

Where can AI add genuine value, rather than introducing technology for its own sake? In what contexts are commercially available tools sufficient and where should specialized tools be developed? How can Offices select and evaluate the best use cases? What potential do AI tools offer for smaller IP Offices to gain the most benefit?

Invitation for H eads of IP O

ffi ces

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b) Collaboration in the age of AI: Facilitating Cooperation and Shared Capacity

IP offices face many common challenges, but differ considerably in resources, technical infrastructure, data availability and institutional capacity. Cooperation could reduce duplication, accelerate learning and support more equitable access to effective technologies, but cooperation is not without obstacles.

In which areas could cooperation among IP offices reduce duplication and deliver the greatest practical benefit? What frameworks, security, and technical safeguards are needed to enable collaboration while protecting unpublished filings, confidential information and national data? How can WIPO help offices develop, evaluate and share AI solutions in ways that are trusted, inclusive and responsive to differing capacities?

c) AI at the Filing Gate: Responding to AI-assisted Applications and Increasing Volumes

AI is making it faster and less costly to prepare, translate and submit IP applications. This may improve access to the IP system, but it may also contribute to significant increases in filing volumes, including applications produced or refined with substantial AI assistance.

Concerns are also being raised about inaccurate, repetitive, speculative or mass-produced patent applications (sometimes referred to as “patent slop”) and their potential impact on examination quality and administrative resources. Likewise, the proliferation of AI-generated public disclosures may also significantly expand the universe of potentially relevant prior art and raise questions about its origin, reliability, accessibility and legal effect.

What changes are IP offices observing in the volume, quality and characteristics of applications, and what data and indicators are needed to distinguish emerging risks from anticipated ones? What procedural, technological or administrative measures could help offices manage AI-assisted and high-volume filings without creating unnecessary barriers for legitimate applicants? How should offices respond to the growing volume of potentially AI- generated prior art and other public disclosures, and what tools, skills and examination practices will be needed to assess their relevance and reliability?

d) Trust in the Machine: Safeguarding Quality, Accountability and Institutional Expertise

The use of AI in IP administration must preserve confidence in the quality, consistency and fairness of office decisions. AI will also change the skills required within IP offices. Examiners and other staff will need to understand both the capabilities and limitations of the tools they use, while retaining the expertise and judgment necessary to make reliable decisions. These challenges may become particularly acute as the impacts of AI on filings increase.

What safeguards are needed to ensure that AI-enabled processes remain accurate, explainable, secure and subject to meaningful human oversight? What new skills, training and institutional capabilities will examiners and other IP office staff require? What will the IP Office look like in 5, 10 and 15 years’ time?

3

e)The Whole Story

AI is raising challenges and opportunities across the entire IP system. The copyright policy questions often get a lot of attention, while IP administration can seem to focus on the patent space. Yet the use of AI in the creative process is creating a real challenge for copyright registries.

What particular administrative and workflow challenges are IP Offices and Registries facing, and what AI tools may assist in providing solutions? How can Heads of IP Offices help foster domestic collaboration across the full range of IP rights, irrespective of where regulatory or supervisory authority rests? Are there particular shared AI-related challenges across the administration of the patent, copyright, and trademark systems that would benefit from improved cross-cutting engagement?

[End of non-paper]

1

ANNEX – ADDITIONAL INFORMATION FOR HEADS OF IP OFFICES PREPARATION

Overview

The Global Forum on IP and AI responds to growing demand from Member States for more focused engagement on AI, offering a dedicated space for structured discussions and the sharing of experiences and emerging practices. The provisional agenda is available here.

Heads of IP Offices are invited to share experiences and perspectives on the impact of AI on IP administration, IP Office workstreams, procedures and service delivery. These perspectives include the development and use of AI tools or the impact the use of AI by applicants is having on IP Office procedures including the speed and volume of filings.

Key Considerations for Heads of IP Offices’ Interventions

AI is affecting both how IP offices operate and the environment in which they deliver their services. Applications of AI technology offer opportunities to improve efficiency, quality and access, while also creating new operational pressures arising from AI-assisted filings, expanding volumes of prior art, and rapidly changing user expectations.

Heads of IP Offices are invited to share experiences and perspectives on the impact of AI on IP administration, IP Office workstreams, procedures and service delivery. These perspectives include the development and use of AI tools or the impact the use of AI by applicants is having on IP Office procedures including the speed and volume of filings.

The following areas may provide guidance for these discussions:

a)Smarter Services and Wider Access: AI-Enabled IP Administration and Service Delivery

AI tools are increasingly being deployed by IP Offices to help automate administrative tasks, strengthen search and classification, support examination, improve translation and make information and services easier to access. These tools may reduce processing times and costs while helping more innovators, creators and businesses, and particularly smaller or underserved users, participate in the IP system.

AI also creates opportunities to develop new value-added services that support innovators and creators beyond IP protection, including commercialization, technology transfer and business development.

Where can AI add genuine value, rather than introducing technology for its own sake? In what contexts are commercially available tools sufficient and where should specialized tools be developed? How can Offices select and evaluate the best use cases? What potential do AI tools offer for smaller IP Offices to gain the most benefit?

Invitation for H eads of IP O

ffi ces

2

b) Collaboration in the age of AI: Facilitating Cooperation and Shared Capacity

IP offices face many common challenges, but differ considerably in resources, technical infrastructure, data availability and institutional capacity. Cooperation could reduce duplication, accelerate learning and support more equitable access to effective technologies, but cooperation is not without obstacles.

In which areas could cooperation among IP offices reduce duplication and deliver the greatest practical benefit? What frameworks, security, and technical safeguards are needed to enable collaboration while protecting unpublished filings, confidential information and national data? How can WIPO help offices develop, evaluate and share AI solutions in ways that are trusted, inclusive and responsive to differing capacities?

c) AI at the Filing Gate: Responding to AI-assisted Applications and Increasing Volumes

AI is making it faster and less costly to prepare, translate and submit IP applications. This may improve access to the IP system, but it may also contribute to significant increases in filing volumes, including applications produced or refined with substantial AI assistance.

Concerns are also being raised about inaccurate, repetitive, speculative or mass-produced patent applications (sometimes referred to as “patent slop”) and their potential impact on examination quality and administrative resources. Likewise, the proliferation of AI-generated public disclosures may also significantly expand the universe of potentially relevant prior art and raise questions about its origin, reliability, accessibility and legal effect.

What changes are IP offices observing in the volume, quality and characteristics of applications, and what data and indicators are needed to distinguish emerging risks from anticipated ones? What procedural, technological or administrative measures could help offices manage AI-assisted and high-volume filings without creating unnecessary barriers for legitimate applicants? How should offices respond to the growing volume of potentially AI- generated prior art and other public disclosures, and what tools, skills and examination practices will be needed to assess their relevance and reliability?

d) Trust in the Machine: Safeguarding Quality, Accountability and Institutional Expertise

The use of AI in IP administration must preserve confidence in the quality, consistency and fairness of office decisions. AI will also change the skills required within IP offices. Examiners and other staff will need to understand both the capabilities and limitations of the tools they use, while retaining the expertise and judgment necessary to make reliable decisions. These challenges may become particularly acute as the impacts of AI on filings increase.

What safeguards are needed to ensure that AI-enabled processes remain accurate, explainable, secure and subject to meaningful human oversight? What new skills, training and institutional capabilities will examiners and other IP office staff require? What will the IP Office look like in 5, 10 and 15 years’ time?

3

e)The Whole Story

AI is raising challenges and opportunities across the entire IP system. The copyright policy questions often get a lot of attention, while IP administration can seem to focus on the patent space. Yet the use of AI in the creative process is creating a real challenge for copyright registries.

What particular administrative and workflow challenges are IP Offices and Registries facing, and what AI tools may assist in providing solutions? How can Heads of IP Offices help foster domestic collaboration across the full range of IP rights, irrespective of where regulatory or supervisory authority rests? Are there particular shared AI-related challenges across the administration of the patent, copyright, and trademark systems that would benefit from improved cross-cutting engagement?

[End of non-paper]

Global Forum on IP and AI

Addressing AI-related legal and policy issues across the full spectrum of intellectual property (IP) rights, including their broader impact on IP, innovation and creativity.

AI is rapidly reshaping the IP landscape, creating new opportunities and challenges for IP Offices. AI tools have the potential to transform IP administration and service delivery, while the growing use of AI by applicants is changing the volume and nature of filings, expanding the universe of prior art, and creating new demands on Office workstreams and procedures.

The inaugural Global Forum on IP and AI will bring together Heads of IP Offices, Ministers and senior policymakers to consider these developments, exchange experiences and emerging approaches, and identify areas of shared interest.

Participation by Heads of IP Offices will provide an opportunity to:

– exchange directly with counterparts on how AI is changing IP administration, Office workstreams and service delivery;

– gain insight into how other Offices are deploying AI and responding to emerging operational challenges;

– explore opportunities for cooperation on shared challenges, tools, expertise and capacity; and

– shape the international discussion on the future of IP administration in the age of AI.

The Forum will provide Heads of IP Offices with practical insights into how other Offices are navigating the opportunities and challenges presented by AI, and where greater cooperation, shared experience and collective action can add value.

Monday to Tuesday, November 9–10, 2026 - Geneva

Inaugural

Invitation for Heads of IP O ffices

Day One of the Global Forum will start with a closed-door high-level breakfast. This will provide an informal setting to exchange experiences.

The official program of Day One will provide an opportunity to exchange perspectives on emerging developments at the intersection of AI and IP, share national experiences, and explore areas of common interest with a focus on strategic policy considerations.

Day Two will feature a high-level segment focusing on the opportunities and challenges AI presents for IP Offices.

Heads of IP Offices are invited to share institutional perspectives, showcase AI-enabled initiatives, and exchange best practices for IP administration, IP Office workstreams and procedures.

Further information can be found in the Annex. WIPO will also be holding a briefing in October at WIPO’s premises for Geneva-based Ambassadors.

Program Overview

Nov 9 (Mon)

08.30 – 10.00 High-level breakfast exchange with WIPO Director General (Closed-door)

This informal breakfast gathering will bring together high-level officials (ministerial-level and Heads of IP Offices) for an exchange of perspectives on artificial intelligence and its implications for innovation and creativity. In a relaxed setting, guests will have the opportunity to connect with peers, share emerging priorities and concerns, and explore opportunities for collaboration and international cooperation. The gathering aims to encourage open dialogue and strengthen mutual understanding of how holistic IP policy can support national economic interests, competitiveness, and cultural vibrancy, while fostering greater coherence and cooperation across the international landscape. The event will be conducted in English. High-level officials may be accompanied by one additional representative, as well as a translator if needed.

10.00 – 18.00 Global Forum on IP and AI – Day 1

– Opening Remarks by WIPO Director General – Ministerial-level Remarks – Presentations and Panel Discussions – Interpretation will be provided in the six UN languages: Arabic, Chinese,

English, French, Russian and Spanish.

Nov 10 (Tue)

10.00 – 18.00 Global Forum on IP and AI – Day 2

– Opening Remarks – Discussions at the level of Heads of IP Offices on the impact of AI on IP

administration, management, and service delivery – Presentations and Panel Discussions – Interpretation will be provided in the six UN languages: Arabic, Chinese,

English, French, Russian and Spanish.

w ipo.int

18.00 – 19.30 Reception

The evening reception will bring together participants from both the Global Forum on IP and AI and the Artificial Intelligence Infrastructure Interchange (AIII): Annual Meeting 2026. Connecting policymakers, industry leaders and technical experts, it will foster exchanges across the policy and technical dimensions of AI and IP, while encouraging collaboration to support innovation and creativity in the age of AI.

Nov 11 (Wed)

10.00 – 18.00 First Annual Public Meeting of WIPO’s AI Infrastructure Interchange (AIII)

AIII is WIPO’s initiative facilitating global dialogue on the technical and operational aspects of the intellectual property system in the context of artificial intelligence. The AIII discussions are distinct from, but complementary to the policy discussions being advanced by the Global Forum on IP and AI and attendees of the Global Forum are welcome to join the AIII meeting.

Please note that the AIII: Annual Meeting requires a separate registration. Please click here for more information.

© W

IPO , 2026 / 

Attribution 4.0 International (CC BY 4.0) / Photos: Unsplash

Global Forum on IP and AI

Addressing AI-related legal and policy issues across the full spectrum of intellectual property (IP) rights, including their broader impact on IP, innovation and creativity.

AI is rapidly reshaping the IP landscape, creating new opportunities and challenges for IP Offices. AI tools have the potential to transform IP administration and service delivery, while the growing use of AI by applicants is changing the volume and nature of filings, expanding the universe of prior art, and creating new demands on Office workstreams and procedures.

The inaugural Global Forum on IP and AI will bring together Heads of IP Offices, Ministers and senior policymakers to consider these developments, exchange experiences and emerging approaches, and identify areas of shared interest.

Participation by Heads of IP Offices will provide an opportunity to:

– exchange directly with counterparts on how AI is changing IP administration, Office workstreams and service delivery;

– gain insight into how other Offices are deploying AI and responding to emerging operational challenges;

– explore opportunities for cooperation on shared challenges, tools, expertise and capacity; and

– shape the international discussion on the future of IP administration in the age of AI.

The Forum will provide Heads of IP Offices with practical insights into how other Offices are navigating the opportunities and challenges presented by AI, and where greater cooperation, shared experience and collective action can add value.

Monday to Tuesday, November 9–10, 2026 - Geneva

Inaugural

Invitation for Heads of IP O ffices

Day One of the Global Forum will start with a closed-door high-level breakfast. This will provide an informal setting to exchange experiences.

The official program of Day One will provide an opportunity to exchange perspectives on emerging developments at the intersection of AI and IP, share national experiences, and explore areas of common interest with a focus on strategic policy considerations.

Day Two will feature a high-level segment focusing on the opportunities and challenges AI presents for IP Offices.

Heads of IP Offices are invited to share institutional perspectives, showcase AI-enabled initiatives, and exchange best practices for IP administration, IP Office workstreams and procedures.

Further information can be found in the Annex. WIPO will also be holding a briefing in October at WIPO’s premises for Geneva-based Ambassadors.

Program Overview

Nov 9 (Mon)

08.30 – 10.00 High-level breakfast exchange with WIPO Director General (Closed-door)

This informal breakfast gathering will bring together high-level officials (ministerial-level and Heads of IP Offices) for an exchange of perspectives on artificial intelligence and its implications for innovation and creativity. In a relaxed setting, guests will have the opportunity to connect with peers, share emerging priorities and concerns, and explore opportunities for collaboration and international cooperation. The gathering aims to encourage open dialogue and strengthen mutual understanding of how holistic IP policy can support national economic interests, competitiveness, and cultural vibrancy, while fostering greater coherence and cooperation across the international landscape. The event will be conducted in English. High-level officials may be accompanied by one additional representative, as well as a translator if needed.

10.00 – 18.00 Global Forum on IP and AI – Day 1

– Opening Remarks by WIPO Director General – Ministerial-level Remarks – Presentations and Panel Discussions – Interpretation will be provided in the six UN languages: Arabic, Chinese,

English, French, Russian and Spanish.

Nov 10 (Tue)

10.00 – 18.00 Global Forum on IP and AI – Day 2

– Opening Remarks – Discussions at the level of Heads of IP Offices on the impact of AI on IP

administration, management, and service delivery – Presentations and Panel Discussions – Interpretation will be provided in the six UN languages: Arabic, Chinese,

English, French, Russian and Spanish.

w ipo.int

18.00 – 19.30 Reception

The evening reception will bring together participants from both the Global Forum on IP and AI and the Artificial Intelligence Infrastructure Interchange (AIII): Annual Meeting 2026. Connecting policymakers, industry leaders and technical experts, it will foster exchanges across the policy and technical dimensions of AI and IP, while encouraging collaboration to support innovation and creativity in the age of AI.

Nov 11 (Wed)

10.00 – 18.00 First Annual Public Meeting of WIPO’s AI Infrastructure Interchange (AIII)

AIII is WIPO’s initiative facilitating global dialogue on the technical and operational aspects of the intellectual property system in the context of artificial intelligence. The AIII discussions are distinct from, but complementary to the policy discussions being advanced by the Global Forum on IP and AI and attendees of the Global Forum are welcome to join the AIII meeting.

Please note that the AIII: Annual Meeting requires a separate registration. Please click here for more information.

© W

IPO , 2026 / 

Attribution 4.0 International (CC BY 4.0) / Photos: Unsplash