ON-THE-SPOT CHECK
CHECK-LIST

Project no. and name: Baltic Sea e-nav C043
Project partner: Republic of Estonia Transport Administration
Project eligibility period: 01.11.2023-31.10.2026

Date of the on-the-spot check: 02.09.2026
Place of the on-the-spot check: Republic of Estonia Transport Administration, Valge 4 Tallinn
Person(s) carrying out the on-the-spot check: Anu Laumets, service coordinator, State Shared Services Centre
(Name, position)


Representative(s) of the partner who participated the on-the-spot check: Peeter Väling, Project coordinator
(Name, position)



Control criteria
Yes/No/
NA
Description of results, remarks
The facility is being completed or exists, is in accordance with the contract, project and submitted reports. Construction related documents are available.

 N/A
There are no investment objects in the project, dKart products licenses upgrade was purchased in CAT5. Upgrades were relevant in achieving the project’s objectives and meeting new international product standards in marine cartography.
Make sure from the visual inspection, that there are no significant deficiencies or deviations compared to application, contract and construction reports.
Pay attention to the shortcomings identified by supervision.
In case of a completed building, inspect the existence of the use permit.
Construction diaries are available and completed, protocols compiled.

The equipment acquired within the project is physically present and used for their intended purpose.

 Yes
Licences’ upgrades are relevant in achieving the project’s objectives and meeting new international product standards in marine cartography.
The items correspond to the cost documents and the procurements carried out (serial no. or other marking, photos etc). The item belongs to the partner.

The inspected objects are properly marked.

 Yes
Correct A3 poster was in a visible place in the premises of the partner.
The correct designation has been used (sticker, information label, plaques, billboards), correct reference to the programme.
The project posters are placed in a visible place in the premises of the partner.


Other control activities (describe if performed)
The project´s accounting is separated from the general accounting and the project documentation is stored properly.


Yes
1) The project´s accounting is separated from the general accounting. A project code 9LAO-MU21-INTERREG was assigned to the project. A statment of project costs were drawn using the aforementioned project code. Partner’s general accounting is conducted by State Shared Services Centre using the accounting system SAP. The accounting documents are stored in accordance of Estonian law at least for 7 years.
2) Partner’s documentation is managed and stored using the programme Delta. The employment documents will be stored according to the Estonian legislation. The documents deemed for internal use only will be stored up to year 2099.
The project code in accounting program.
Do the recorded amount of real costs reflect the submitted real costs.
Where and for how long are the project documents stored.




General observations on project implementation (control results, recommendations):






A copy of the final check-list will be sent to the project partner for information