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1. Registration of Delegations The format of the meeting is 1+2.

We kindly ask that you confirm your participation by the following mail [email protected], [email protected] and [email protected] at your earliest convenience, but no later than 25 September 2026.

• Point of contact of the delegation (name, e-mail address and mobile phone number)

• Name and title of all participants

• Any dietary requirements and allergies

2. Accommodation

Radisson Collection Hotel Tallinn Rävala pst 3

Delegation are kindly requested to cover their own accommodation expenses. A special accommodation rates have been arranged for participants. Room rates:

• Collection Room: 145 EUR per room/night (single occupancy)

• Collection Premium Room with Old Town View: 185 EUR per room/night (single occupancy)

Practical Information Note

Informal Meeting of NB8 and Ukrainian Ministers of Culture

Under Estonia’s NB8 Chairmanship and in cooperation with the

Danish and Faroese Presidency of the Nordic Council of Ministers

Tallinn 6-7 October 2026

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Rate includes: Exceptional buffet and a ’la carte breakfast in restaurant MEKK, access to spacious gym and spa area (indoor pool, Japanese bath, 2 saunas, sanarium), WiFi and VAT.

Check-in: from 15:00 Check-out: until 12:00

To facilitate participants' travel arrangements, rooms have been pre-booked at the hotel for the nights of 5–7 October 2026.

Participants arriving on 6 October before the official check-in time are welcome to leave their luggage at the hotel. The hotel will make every effort to accommodate early arrivals, subject to room availability. Should a room not yet be available, luggage can be stored at the hotel free of charge.

To make a reservation, please contact the hotel directly at [email protected] and use the booking code NB8.

Individual reservations may be cancelled free of charge up to 24 hours before arrival. The special rate is valid until 22 September 2026 and thereafter subject to room availability.

3. Draft Programme Tuesday, 6 October 2026 Arrival of delegations and possibility for bilateral meetings at the hotel 11:45–12:00 Meeting at the hotel lobby and transfer to Lillepaviljon 12:00–13:30 Welcome lunch 13:30–14:00Opening session 14:00–15:30 Session I: Creative Freedom, Artificial Intelligence and Future Competitiveness 15:30–16:00 Coffee break 16:00–17:00 Session II17:15–17:30 Transfer to the hotel 17:30–18:45 Refreshment break for delegations 18:45–19:00 Meeting at the hotel lobby and transfer to the dinner venue 19:00 Official dinner and a cultural programme Wednesday, 7 October 2026 Possibility for bilateral meetings at the hotel 08:15–09:00 Meeting of Sports Ministers09:15–09:30 Meeting at the hotel lobby and transfer to Lillepaviljon 09:30–09:45Arrival and coffee 09:45–11:30 Session III: Culture as a Foundation of Democratic Resilience and Cultural Security

11:30–11:40 Officialfamily photo 11:40–12:10 Press activities 12:10–13:45 Working lunch hosted by Denmark and end of the official meeting From 13:45 Optional cultural programme for participants departing on later flights

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4. Venue Lillepaviljon and Tuljak café Pirita tee 26

The meeting will take place at Lillepaviljon (The Flower Pavilion), a landmark of modern Estonian architecture designed by renowned architect Valve Pormeister and completed in 1960. Originally trained as a landscape architect, Pormeister was known for integrating architecture closely with its natural surroundings. Lillepaviljon reflects this approach through its glass façades, terraces and seamless connection with the surrounding landscape.

Located on Tallinn’s seafront next to the Tallinn Song Festival Grounds, Lillepaviljon forms, together with the nearby Tuljak café, an important architectural ensemble of 1960s Estonia. The adjacent Song Festival Grounds are the heart of Estonia’s Song Celebration tradition, which for more than 150 years has played a central role in preserving Estonian language, culture and national identity. The tradition is recognised by UNESCO as intangible cultural heritage.

5. Transportation Participants are kindly requested to arrange their own transportation between Tallinn Airport and the hotel. Travel time from Tallinn Airport to the hotel is approximately 10-15 minutes.

Bolt Bolt ride services are widely available and can be booked through the Bolt mobile application.

Further information regarding transfers between the hotel and meeting venues will be provided closer to the event.

6. General Information

Currency The currency in Estonia is the euro (EUR). Credit and debit cards are widely accepted.

Time Zone Estonia operates on Eastern European Summer Time (EEST, UTC+3) in early October.

Electricity Electricity supply is 230V / 50Hz. European standard two-pin plugs are used.

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Weather Early October weather in Tallinn is typically cool and changeable, with daytime temperatures generally around 8–12°C and cooler mornings and evenings. Participants are advised to bring appropriate autumn clothing.

Emergency The emergency number in Estonia is 112.

7. Contact Information For any questions regarding the meeting or practical arrangements, please contact:

ESTONIA Ms. Birgit Pohlak E-mail: [email protected] Mobile: +372 5120129

DENMARK

Ms. Linh Tran Nygaard

E-mail: [email protected]

Mobile: +45 21308410

FAROE ISLANDS

Ms. Alda Joensen E-mail: [email protected]

Mobile: +298 555041