SUCBAS OPERATIONAL AND TECHNICAL WGs

MEETING GDYNIA (POLAND), 26-29 OCT 2026

17 SEP 2026

LT CDR Karolina SMOLARCZYK SUCBAS Technical Working Group [email protected]

Tel: +48 261 923 229 Mob: +48 535834584

To: SUCBAS Technical WG members, SUCBAS Operational WG members

Invitation to SUCBAS Technical Working Group and Operational

Working Group Meeting for 2026, Gdynia Poland, 26-29 OCT 2026

Annex 1: Draft Agenda Annex 2: Travel Instructions

You are hereby invited to take part in the meeting of the SUCBAS Technical Working

Group combine with SUCBAS Operational Working Group, which will convene on 26-29 of

October 2026, in Gdynia POLAND.

The meeting will be focused on an update of the current operational status of SUCBAS

for each SUCBAS Technical and Operational WGs, update Operational and Technical WGs

chairmanship schedule as well as pMS successions for both SUCBAS WGs. It is possible to

expand the meeting schedule with any other business that pMS are consider vital for

functionality of SUCBAS Technical and/or Operational WG. Equally important element of the

conference is to reestablish SUCBAS Networking Organization agreed and written down in

SUCBAS Concept of Operation and SUCBAS Terms of Reference documents.

In the event that there is a need to include additional participants, or replacements to

the identified members of above mentioned WGs representatives, you are kindly requested to

forward the invitation through internal information system of your own organizations.

SUCBAS OPERATIONAL AND TECHNICAL WGs

MEETING GDYNIA (POLAND), 26-29 OCT 2026

Annex 1: Draft Agenda

Agenda of SUCBAS Technical Working Group and Operational

Working Group Meeting for 2026, Gdynia Poland, 26-29 OCT 2026

TUESDAY 27TH OCT OPERATIONAL AND TECHNICAL WGs JOINT SESSION

TIME ITEM ACTION/REMARKS

0900-0930 WELCOME BRIEF OPENNING REMARKS AGENDA APPROVAL

HOST NATION / OP/TECH CHAIR/ OP/TECH CHAIR

0930-1030 TOUR THE TABLE – INTRODUCTION ALL

1030-1100 COFFEE BREAK

1100-1130 MMG CHAIRMAN BRIEF MMG CHAIR

1130-1230 EDA PROJECT OFFICER BRIEF EDA POL

1230-1330 LUNCH BREAK

1300-1445 STATE OF PLAY - DISCUSSION ALL

1445-1500 GROUP PHOTO ALL / TBC

1500-1530 COFFEE BREAK

1530-1630 ANY OTHER BUSINESS / DISCUSSION CLOSURE OF DAY 1

ALL

1800-2100 ICE BREAKER ALL / TBC

WEDNESDAY 28TH OCT OPERATIONAL AND TECHNICAL WGs SESSION

TIME ITEM ACTION/REMARKS

0900-1030 WELCOME BRIEF AGENDA APPROVAL

HOST NATION / WG CHAIR

1030-1100 COFFEE BREAK

1100-1200 WG ACTIONS TECH WG/OPS WG

1230-1330 LUNCH BREAK

1300-1430 TOUR THE TABLE – CURRENT & FUTURE STATE OF PLAY - DISCUSSION

WG ALL

1430-1500 COFFEE BREAK

1500-1600 SEPARATE WG SESSION IN ACCORDANCE WITH WG CHAIR NEEDS

WG CHAIR/ALL

1600-1630 WG SESION WRAP-UP, ACTION ITEMS PLAN

WG CHAIR / ALL

1630-1745 POL NAVAL MUSEUM VISIT ALL / TBC

SUCBAS OPERATIONAL AND TECHNICAL WGs

MEETING GDYNIA (POLAND), 26-29 OCT 2026

Annex 2: Travel Instructions

Travel Instructions for SUCBAS Technical Working Group and

Operational Working Group Meeting for 2026,

Gdynia Poland, 26-29 OCT 2026

Please be informed on the key points of the event and travel advises for SUCBAS Technical and Operational Working Groups Meeting in Gdynia, Poland 26-29 OCT 2026.

1. DATE: 26 to 29 of OCT 2026 2. RECOMMENDED TRAVEL DATES: 26 and 29 of OCT 2026 3. PLACE: HOTEL NADMORSKI, Gdynia, Ejsmonda 2 street, https://nadmorski.pl

4. REGISTRATION: Attendees are kindly requested to provide the registration information to: [email protected]; not later than 19 of October 2026:

Required information: - MILITARY NATO RANK/ TITLE; - FIRST NAME, LAST NAME; - EMAIL; - CELL PHONE NUMBER; - HQ/ORGANIZATION/NATION; - ARRIVAL and DEPARTURE DETAILS; - REMARKS.

5. DRESS CODE: Business (jacket and tie) during the meetings. Smart casual (open collar)

for the cultural event.

6. CONFERENCE FEE: There is conference fee, 2 days in total. 70 EUR 7. ACCOMMODATIONS: Gdynia has a wide range of hotels available for you. However, for

your convenience we recommend accommodation at the Hotel Nadmorski where 30

rooms have been pre-booked for the 26 to 29 of October 2026. Room reservation should

be made be individuals before 18 of October 2026. The price for the standard single

room is approx. 85 EUR. Reservation should be made by individuals before 18 of October

by sending email: [email protected] with reservation code SUCBAS.

8. TRAVEL: It is recommended to use air travel. Nearest airport is located Gdansk. 9. TRANSPORTATION: Host nation does not provide the transportation from/to the airport.

Taxis and public transportation are available for the participants at the airport. 10. CURRENCY: Poland currency is polish zloty (PLN) and current rate of exchange to EUR is

approx.: 1:20. It might cause slight differences of the prices presented to you in EUR.