Infokiri

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Annex 1: Overview of access to signals in travel-associated Legionnaires’ disease (TALD) domain by

country/organisation and user role

1. EpiPulse TALD domain items

All EpiPulse TALD domain items are categorised as signals and are formed on automated surveillance

threshold rules. Information may be manually added to EpiPulse TALD domain items, such as

ELDSNet TALD forms or item comments.

EpiPulse TALD domain items are either TALD single case signals or TALD cluster signals, according to

definitions indicated in the ELDSNet TALD surveillance operating procedures:

https://www.ecdc.europa.eu/en/publications-data/european-legionnaires-disease-surveillance-network-eldsnet-

operating-procedures

2. TALD item access levels

2.1 Role:

Accommodation country is the country where the associated accommodation site is geographically

located.

Reporting country is a country that reported a diagnosed case of Legionnaires’ disease associated to

an accommodation site. EU/EEA countries, and selected nominated countries outside of EU/EEA

based on a collaborative framework agreed with ECDC, may have permissions to report TALD cases

through EpiPulse.

Informed is a country or an organisation informed about a TALD item.

Involved is a country or an organisation that is informed of TALD cases associated to vessels.

2.2 View:

Full view means personal data is available in views when logged-in to EpiPulse TALD domain.

Redacted view means no personal data is available in views when logged-in to EpiPulse TALD

domain.

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1. Users from EU/EEA countries

Role for item Items View Notifications

Accommodation country

Single case or clusters – own country

Full (or redacted option)

Email with item link

Reporting country Single case or clusters

- worldwide

Full (or redacted option)

Email with item link

Informed country Clusters only - worldwide

Redacted None

Involved country (Vessels)

Single case or clusters - worldwide

Redacted Email with item link

2. Users from Enlargement countries

Role for item Items View Notifications

Accommodation country

Single case or clusters – own country

Full or redacted (subject to data agreement)

Email with item link

Reporting country* Single case or clusters

- own country or EU/EEA sites

Redacted Email with item link

Informed country* Clusters - worldwide Redacted None

Involved country

(Vessels) Single case or clusters – worldwide

Redacted Email with item link

*under review process

ECDC NORMAL

3. Users from countries outside of EU/EEA

Role for item Items View Notifications

Accommodation

country

Single case or clusters

– own country

Full or redacted (subject to data agreement)

Email with item link

Reporting country* Single case or clusters

- own country or

EU/EEA sites

Redacted Email with item link

Involved country

(Vessels)

Single case or clusters

– worldwide

Redacted Email with item link

*under review process

4. Users from WHO organisation

Role for item Items View Notifications

Communicate to IHR focal point for accommodation country

Single case or clusters – outside of EU/EEA for countries without nominated EpiPulse TALD users

Redacted Email with item link and redacted pdf attachment

Involved (Vessels)

Single case or clusters

– worldwide

Redacted Email with item link

and redacted pdf

attachment

Informed Single case and clusters – outside of EU/EEA

Redacted Email with item link

5. Users from CARPHA organisation

Role for item Items View Notifications

Informed* Single case or clusters – in CARPHA countries & vessels

Redacted Email with item link

*under review process

ECDC NORMAL

Annex 1: Overview of access to signals in travel-associated Legionnaires’ disease (TALD) domain by

country/organisation and user role

1. EpiPulse TALD domain items

All EpiPulse TALD domain items are categorised as signals and are formed on automated surveillance

threshold rules. Information may be manually added to EpiPulse TALD domain items, such as

ELDSNet TALD forms or item comments.

EpiPulse TALD domain items are either TALD single case signals or TALD cluster signals, according to

definitions indicated in the ELDSNet TALD surveillance operating procedures:

https://www.ecdc.europa.eu/en/publications-data/european-legionnaires-disease-surveillance-network-eldsnet-

operating-procedures

2. TALD item access levels

2.1 Role:

Accommodation country is the country where the associated accommodation site is geographically

located.

Reporting country is a country that reported a diagnosed case of Legionnaires’ disease associated to

an accommodation site. EU/EEA countries, and selected nominated countries outside of EU/EEA

based on a collaborative framework agreed with ECDC, may have permissions to report TALD cases

through EpiPulse.

Informed is a country or an organisation informed about a TALD item.

Involved is a country or an organisation that is informed of TALD cases associated to vessels.

2.2 View:

Full view means personal data is available in views when logged-in to EpiPulse TALD domain.

Redacted view means no personal data is available in views when logged-in to EpiPulse TALD

domain.

ECDC NORMAL

1. Users from EU/EEA countries

Role for item Items View Notifications

Accommodation country

Single case or clusters – own country

Full (or redacted option)

Email with item link

Reporting country Single case or clusters

- worldwide

Full (or redacted option)

Email with item link

Informed country Clusters only - worldwide

Redacted None

Involved country (Vessels)

Single case or clusters - worldwide

Redacted Email with item link

2. Users from Enlargement countries

Role for item Items View Notifications

Accommodation country

Single case or clusters – own country

Full or redacted (subject to data agreement)

Email with item link

Reporting country* Single case or clusters

- own country or EU/EEA sites

Redacted Email with item link

Informed country* Clusters - worldwide Redacted None

Involved country

(Vessels) Single case or clusters – worldwide

Redacted Email with item link

*under review process

ECDC NORMAL

3. Users from countries outside of EU/EEA

Role for item Items View Notifications

Accommodation

country

Single case or clusters

– own country

Full or redacted (subject to data agreement)

Email with item link

Reporting country* Single case or clusters

- own country or

EU/EEA sites

Redacted Email with item link

Involved country

(Vessels)

Single case or clusters

– worldwide

Redacted Email with item link

*under review process

4. Users from WHO organisation

Role for item Items View Notifications

Communicate to IHR focal point for accommodation country

Single case or clusters – outside of EU/EEA for countries without nominated EpiPulse TALD users

Redacted Email with item link and redacted pdf attachment

Involved (Vessels)

Single case or clusters

– worldwide

Redacted Email with item link

and redacted pdf

attachment

Informed Single case and clusters – outside of EU/EEA

Redacted Email with item link

5. Users from CARPHA organisation

Role for item Items View Notifications

Informed* Single case or clusters – in CARPHA countries & vessels

Redacted Email with item link

*under review process

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European Centre for Disease Prevention and Control (ECDC) Gustav den III:s Boulevard 40, 169 73 Solna, Sweden Phone: +46 (0)8 58 60 10 00 - Fax: +46 (0)8 58 60 10 01

www.ecdc.europa.eu

ECDC NORMAL

Stockholm, 11 April 2024

To: National Coordinators

CC: National Focal Points for Legionnaires’ disease (ELDSNet members) and OCPs for Epidemiology/Microbiology – Legionellosis (ELDSNet members)

Our ref: DPR-2024-OUT-0633-KELiGr

Dear National Coordinators,

Upcoming transition of TALD surveillance to EpiPulse platform - please update user roles in SRM

In May/June 2024 an important change will occur in the ECDC IT platforms used for Legionnaires’ disease surveillance and this will affect Member State users. The platform EPIS ELDSNet will be closed down and the ‘near real-time’ travel associated Legionnaires’ disease surveillance will be integrated into the EpiPulse portal. TALD surveillance will be undertaken only using EpiPulse (TESSy and EpiPulse events/TALD domain).

The EpiPulse TALD domain will only be accessible to those reporting cases or involved in public health action based on TALD notifications according to the ELDSNet TALD Operating Procedures. This includes appointed ECDC staff, nominated contacts from EU/EEA countries, users from countries outside of the EU/EEA within ECDC’s cooperation framework, and WHO.

With the transition to EpiPulse TALD, ECDC has decided to establish the following user settings:

• Access to the EpiPulse platform is provided to individual nominated users. • Nominated users from countries outside of EU/EEA, and WHO, will be provided access to TALD single

case and cluster items depending on technical agreements based on the ELDSNet TALD surveillance operating procedures and ECDC’s cooperation framework. An overview of access to signals in TALD domain by country/organisation and user role is provided in Annex 1.

• Information accessible in EpiPulse TALD domain will be provided in either full or redacted format i.e. removing data considered personally-identifying information, due to justification of processing and access to personal data for the purpose of TALD surveillance.

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European Centre for Disease Prevention and Control (ECDC) Gustav den III:s Boulevard 40, 169 73 Solna, Sweden Phone: +46 (0)8 58 60 10 00 - Fax: +46 (0)8 58 60 10 01

www.ecdc.europa.eu

ECDC NORMAL

For this transition, we kindly ask for your support by 30 April 2024 with a review and update of nominations for users in your country in the ECDC Stakeholder Relationship Management system (SRM) to ensure that:

1) all users in your country involved in TALD surveillance (reporting cases in TESSy, receiving TALD

notifications or submitting ELDSNet forms), are nominated as an ELDSNet disease network member1.

An ELDSNet member is defined as having the nominated role of:

National Focal Point for Legionnaires’ disease (Member or Alternate) Or Operational Contact Point for Microbiology – Legionellosis Or Operational Contact Point for Epidemiology – Legionellosis

Note that several users in a country can be nominated to an OCP role.

• an individual email address is provided for ELDSNet nominated users. Generic profiles and email

addresses should be removed. Email addresses are used to form the EpiPulse user profile and thus

individual email addresses from their organisational email domain should be provided to ECDC for

intended nominated users.

Thereafter, ECDC will automate EpiPulse permissions for TALD domain to all those EU/EEA users having one of the above mentioned three nominated roles.

EpiPulse TALD nominated users will be invited for a digital online training prior to the actual platform transition.

Please contact [email protected] should you have any queries about the SRM nominations, or the ECDC ELDSNet team at [email protected] concerning the EPIS ELDSNet to EpiPulse transition.

Kind regards,

12/04/2024

X Karl Ekdahl

Head of Unit Disease Programmes

Signed by: Lilly Grothier

Note regarding EpiPulse TALD domain: TALD domain is exclusively for automated signals related to TALD single case and cluster notifications. A separate EpiPulse events domain called LEGI domain may be used by Member States to inform on an event or outbreak related to Legionella risk/Legionnaires’ disease.

Annex 1: Overview of access to signals in TALD domain by country/organisation and user role

Annex 1_technical user access overview_May2024.docx

1 ECDC (2023) Terms of reference and interactions for coordinating competent bodies Coordinating-Competent- Bodies-Structures-Terms-of-reference-and-interactions_2023.pdf (europa.eu)

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European Centre for Disease Prevention and Control (ECDC) Gustav den III:s Boulevard 40, 169 73 Solna, Sweden Phone: +46 (0)8 58 60 10 00 - Fax: +46 (0)8 58 60 10 01

www.ecdc.europa.eu

ECDC NORMAL

Stockholm, 11 April 2024

To: National Coordinators

CC: National Focal Points for Legionnaires’ disease (ELDSNet members) and OCPs for Epidemiology/Microbiology – Legionellosis (ELDSNet members)

Our ref: DPR-2024-OUT-0633-KELiGr

Dear National Coordinators,

Upcoming transition of TALD surveillance to EpiPulse platform - please update user roles in SRM

In May/June 2024 an important change will occur in the ECDC IT platforms used for Legionnaires’ disease surveillance and this will affect Member State users. The platform EPIS ELDSNet will be closed down and the ‘near real-time’ travel associated Legionnaires’ disease surveillance will be integrated into the EpiPulse portal. TALD surveillance will be undertaken only using EpiPulse (TESSy and EpiPulse events/TALD domain).

The EpiPulse TALD domain will only be accessible to those reporting cases or involved in public health action based on TALD notifications according to the ELDSNet TALD Operating Procedures. This includes appointed ECDC staff, nominated contacts from EU/EEA countries, users from countries outside of the EU/EEA within ECDC’s cooperation framework, and WHO.

With the transition to EpiPulse TALD, ECDC has decided to establish the following user settings:

• Access to the EpiPulse platform is provided to individual nominated users. • Nominated users from countries outside of EU/EEA, and WHO, will be provided access to TALD single

case and cluster items depending on technical agreements based on the ELDSNet TALD surveillance operating procedures and ECDC’s cooperation framework. An overview of access to signals in TALD domain by country/organisation and user role is provided in Annex 1.

• Information accessible in EpiPulse TALD domain will be provided in either full or redacted format i.e. removing data considered personally-identifying information, due to justification of processing and access to personal data for the purpose of TALD surveillance.

2/2

European Centre for Disease Prevention and Control (ECDC) Gustav den III:s Boulevard 40, 169 73 Solna, Sweden Phone: +46 (0)8 58 60 10 00 - Fax: +46 (0)8 58 60 10 01

www.ecdc.europa.eu

ECDC NORMAL

For this transition, we kindly ask for your support by 30 April 2024 with a review and update of nominations for users in your country in the ECDC Stakeholder Relationship Management system (SRM) to ensure that:

1) all users in your country involved in TALD surveillance (reporting cases in TESSy, receiving TALD

notifications or submitting ELDSNet forms), are nominated as an ELDSNet disease network member1.

An ELDSNet member is defined as having the nominated role of:

National Focal Point for Legionnaires’ disease (Member or Alternate) Or Operational Contact Point for Microbiology – Legionellosis Or Operational Contact Point for Epidemiology – Legionellosis

Note that several users in a country can be nominated to an OCP role.

• an individual email address is provided for ELDSNet nominated users. Generic profiles and email

addresses should be removed. Email addresses are used to form the EpiPulse user profile and thus

individual email addresses from their organisational email domain should be provided to ECDC for

intended nominated users.

Thereafter, ECDC will automate EpiPulse permissions for TALD domain to all those EU/EEA users having one of the above mentioned three nominated roles.

EpiPulse TALD nominated users will be invited for a digital online training prior to the actual platform transition.

Please contact [email protected] should you have any queries about the SRM nominations, or the ECDC ELDSNet team at [email protected] concerning the EPIS ELDSNet to EpiPulse transition.

Kind regards,

12/04/2024

X Karl Ekdahl

Head of Unit Disease Programmes

Signed by: Lilly Grothier

Note regarding EpiPulse TALD domain: TALD domain is exclusively for automated signals related to TALD single case and cluster notifications. A separate EpiPulse events domain called LEGI domain may be used by Member States to inform on an event or outbreak related to Legionella risk/Legionnaires’ disease.

Annex 1: Overview of access to signals in TALD domain by country/organisation and user role

Annex 1_technical user access overview_May2024.docx

1 ECDC (2023) Terms of reference and interactions for coordinating competent bodies Coordinating-Competent- Bodies-Structures-Terms-of-reference-and-interactions_2023.pdf (europa.eu)