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IP Data Exchange Framework and Platform Background

At its eleventh session in December 2023, the Committee on WIPO Standards (CWS) considered proposals from the Delegation of Japan (CWS/11/16) and the Delegation of Saudi Arabia (CWS/11/25) on the topic of IP data exchange together.

As a follow-up of the agreement made at the eleventh session of the CWS (see paragraphs 175 to 179 of document CWS/11/28), this survey has been launched to gather necessary information so that an improved consolidated proposal could be prepared by the Delegations of Japan and Saudi Arabia and presented at the twelfth session of the Committee for considering the establishment of a new Task and a corresponding Task Force.

Your Office is invited to respond to this survey by May 31, 2024. Please note that your Office should submit only one response to this survey. At any time, you can save your survey responses and ‘Save and Continue' link at the top of page. When your answers are finalized on the last page of the survey.

Any questions on this survey, including technical issues with this online survey tool, can be directed to the Secretariat at: [email protected].

Identification page

Page description:

1. Please enter the ST.3 code of the member state or inter-governmental organization you represent. *

Start typing your state or organization name and select from the choices that appear. Only items from the list of ST.3 codes are accepted. Codes from states that no longer exist are also accepted for purposes of gathering historical data.

If your state or organization is not in the list, please select Unknown - XX and write your state or organization name below.

Note: country names are only available in English due to limitations of this survey platform.

Part 1: Data Exchange Practices

Page description:

2. Please enter the name of the office or organization you represent. For instance, International Bureau of WIPO. If your organization name is the same as your ST.3 code name, you may put "n/a". *

3. Name and Position of contact person: *

4. Please enter your email address so we can contact you if we have questions about your response. *

5. If your Office conducts data exchange with other Offices, can you indicate how many? *

Less than 5 Offices

5-10 Offices

More than 10 Offices

6. Does your Office want to extend data exchange with: *

Big-sized Offices such as IP5?

Medium-sized Offices?

Small-sized Offices?

7. How does your Office utilize data received from another Office? (Please choose all that apply) *

Internal use (e.g., for examination)

Published for search purposes

To provide to the commercial data providers

Training data for AI models

Value add products such as patent analytics reports

Other (please specify):

8. Does your Office provide its own data for its own bulk data download service? *

Yes

No

9. If your Office has initiated bulk IP data exchange with another Office: (Please choose all that apply) *

Negotiate bilaterally

Using existing frameworks (e.g., IP5 Information Dissemination Policy)

Other (please specify):

10. Does your Office obtain IP data for free or through a paid service? (Please choose all that apply) *

Data exchange with IP offices (free)

Data exchange with IP offices (paid)

Public DB (e.g., DOCDB) (free):

Public DB (e.g., DOCDB) (paid):

Private sector (free)

Private sector (paid)

Other (please specify):

Our Office does not obtain IP data of other offices

11. What kind of IP data would your Office like to exchange? (Please choose all that apply) *

IP gazette

Bibliographic data / Abstract

Full text data of claims and descriptions

Office actions

Legal status

Full IP right applications / grant or registration (PDF, XML etc.)

Other (please specify):

12. What kind of IP data would your Office rather NOT like to exchange? (Please choose all that apply) *

IP gazette

Bibliographic data / Abstract

Full text data of claims and descriptions

Office actions

Legal status

Full IP right applications / grant or registration (PDF, XML etc.)

Other (please specify):

13. What kind of challenges does your Office currently face when exchanging data? (Please choose all that apply) *

Digitization or textualization of non-text based IP documentation, e.g., the partner Office does not have its gazette data in machine readable text form

Different data commercialization policy, e.g., the partner Office sells its gazette data to private companies while my Office makes gazette data free

Data format change without notification or with a short notice, e.g., the gazette data format provided by partner Office suddenly changed, and consequently it took a long time to build a dedicated program to systematically handle the changed data

Irregular provision of data, e.g., bulk data provided by partner Offices on a weekly basis was skipped without notice

Discontinuation of data provision without notice, e.g., gazette data provision from partner Offices was suddenly stopped, and it required considerable amount of time and effort to resume the data provision

Data quality, e.g., XML tags for gazette data provided by partner Offices were being provided incorrectly

Data correction and confirmation process, e.g,, when the gazette data is corrected, it should be confirmed by the provided Office and all other recipient Offices which is very complicated

Non-standard data format or unfamiliar data format

Lack of human resources to support activities

Insufficient IT resourcing

Please provide other examples of challenges that your office has experienced with data exchange (please specify):

No challenges

Part 2: Data Exchange Platforms

Page description:

14. Does your Office have any national laws or regulations that regulate the transfer of IP data out of your jurisdiction? *

No

Yes (please specify):

15. What WIPO products does your Office currently contribute data to? (Please choose all that apply) *

PATENTSCOPE

Global Brand Database

Global Design Database

Other (please specify):

None of the above

16. Which format does your Office use to exchange data? (Please choose all that apply) *

WIPO standards

Other Standard (please specify):

Hybrid, WIPO standard and other standards

17. If an IP data exchange platform were to be established to support bulk download, who does your Office think should host the platform? *

WIPO

Regional patent offices

Each IPO

Other (please specify):

Part 3: Draft Consolidated Proposal

Page description:

18. How should IP data be handled, centralized or decentralized? *

Centralized

Decentralized

19. What features would your Office like to implement in this platform? (Please choose all that apply) *

Bulk download

Support multi data format (e.g., data format converter)

Textualization by the platform administrator

Data cleaning by the platform administrator

Supporting IP enforcement

Against counterfeiting (e.g. block chain technology)

Access restriction to select users

Support documents in multiple languages

Localization of user interface and support materials

Help desk or other manuals

Other (please specify):

20. What is your Office's concern on the platform? (Please choose all that apply) *

Security

Cost

Time

Other (please specify):

21. Which of the following “Proposed Solutions” in the Consolidated Proposal would you consider important? (Please choose all that apply, and provide reasons if any) *

To develop and operate a standard that prescribes recommended criteria at such level in providing IP data including data exchange by IPOs to the public and other IPOs:

To establish a forum, such as a bulletin board, with appropriate access restrictions, where requests to the corrective authority for data cleaning and answers from the authority can be shared only by authorized persons, and to use this forum among the IPOs receiving the data provided by the country to which the authority belongs:

To build and use a global data platform to be used as a hub for data exchange:

To collect and share best practices for data exchange:

22. Which of the following “Proposed Solutions” in the Consolidated Proposal concerns your Office? (Please choose all that apply, and provide reasons if any) *

To develop and operate a standard that prescribes recommended criteria at such level in providing IP data including data exchange by IPOs to the public and other IPOs:

To establish a forum, such as a bulletin board, with appropriate access restrictions, where requests to the corrective authority for data cleaning and answers from the authority can be shared only by authorized persons, and to use this forum among the IPOs receiving the data provided by the country to which the authority belongs:

To build and use a global data platform to be used as a hub for data exchange:

To collect and share best practices for data exchange:

1 2 3 4

To develop a draft standard that prescribes recommended criteria at such level in providing IP data including data exchange by IPOs to the public and other IPOs

To consider a forum, such as a bulletin board, with appropriate access restrictions, where requests to the corrective authority for data cleaning and answers from the authority can be shared only by authorized persons

To make concept planning for the global data platform to be used as a hub for data exchange

To collect and share of best practices on expansion and promotion of the efficiency, acceleration, and use of IP data digitization and textualization

Review Page

Page description:

Response Country Code: [question('value'), id='st3code']

You have reached the end of the survey questions. Your answers have been saved but have not yet been submitted.

If you or your colleagues wish to revise your answers later, you can use the link emailed to you with the Save and Continue option in the top right of this page. The Review or Back button below will return you to your answers.

When you are ready to submit your final answers, click the Submit button below. You will no longer be able to edit your responses after clicking Submit.

23. How does your Office prioritize the Tasks below for the Consolidated Proposal? (Please number in the descending order: “1” is the highest priority) *

24. Does your Office have any other suggestions on the Consolidated Proposal?

You may download a copy of your answers:

Thank You!

Page description:

Response Country Code: [question('value'), id='st3code']

Thank you for taking the survey. Your response is very important to us.

A copy of your responses has been emailed to [question('value'), id='respondentemail'].

Please contact [email protected] if you have any questions.

Regards, CWS Surveys

Thank You!

You may now close this window.

Contact Us Privacy Policy

IP Data Exchange Framework and Platform Background

At its eleventh session in December 2023, the Committee on WIPO Standards (CWS) considered proposals from the Delegation of Japan (CWS/11/16) and the Delegation of Saudi Arabia (CWS/11/25) on the topic of IP data exchange together.

As a follow-up of the agreement made at the eleventh session of the CWS (see paragraphs 175 to 179 of document CWS/11/28), this survey has been launched to gather necessary information so that an improved consolidated proposal could be prepared by the Delegations of Japan and Saudi Arabia and presented at the twelfth session of the Committee for considering the establishment of a new Task and a corresponding Task Force.

Your Office is invited to respond to this survey by May 31, 2024. Please note that your Office should submit only one response to this survey. At any time, you can save your survey responses and ‘Save and Continue' link at the top of page. When your answers are finalized on the last page of the survey.

Any questions on this survey, including technical issues with this online survey tool, can be directed to the Secretariat at: [email protected].

Identification page

Page description:

1. Please enter the ST.3 code of the member state or inter-governmental organization you represent. *

Start typing your state or organization name and select from the choices that appear. Only items from the list of ST.3 codes are accepted. Codes from states that no longer exist are also accepted for purposes of gathering historical data.

If your state or organization is not in the list, please select Unknown - XX and write your state or organization name below.

Note: country names are only available in English due to limitations of this survey platform.

Part 1: Data Exchange Practices

Page description:

2. Please enter the name of the office or organization you represent. For instance, International Bureau of WIPO. If your organization name is the same as your ST.3 code name, you may put "n/a". *

3. Name and Position of contact person: *

4. Please enter your email address so we can contact you if we have questions about your response. *

5. If your Office conducts data exchange with other Offices, can you indicate how many? *

Less than 5 Offices

5-10 Offices

More than 10 Offices

6. Does your Office want to extend data exchange with: *

Big-sized Offices such as IP5?

Medium-sized Offices?

Small-sized Offices?

7. How does your Office utilize data received from another Office? (Please choose all that apply) *

Internal use (e.g., for examination)

Published for search purposes

To provide to the commercial data providers

Training data for AI models

Value add products such as patent analytics reports

Other (please specify):

8. Does your Office provide its own data for its own bulk data download service? *

Yes

No

9. If your Office has initiated bulk IP data exchange with another Office: (Please choose all that apply) *

Negotiate bilaterally

Using existing frameworks (e.g., IP5 Information Dissemination Policy)

Other (please specify):

10. Does your Office obtain IP data for free or through a paid service? (Please choose all that apply) *

Data exchange with IP offices (free)

Data exchange with IP offices (paid)

Public DB (e.g., DOCDB) (free):

Public DB (e.g., DOCDB) (paid):

Private sector (free)

Private sector (paid)

Other (please specify):

Our Office does not obtain IP data of other offices

11. What kind of IP data would your Office like to exchange? (Please choose all that apply) *

IP gazette

Bibliographic data / Abstract

Full text data of claims and descriptions

Office actions

Legal status

Full IP right applications / grant or registration (PDF, XML etc.)

Other (please specify):

12. What kind of IP data would your Office rather NOT like to exchange? (Please choose all that apply) *

IP gazette

Bibliographic data / Abstract

Full text data of claims and descriptions

Office actions

Legal status

Full IP right applications / grant or registration (PDF, XML etc.)

Other (please specify):

13. What kind of challenges does your Office currently face when exchanging data? (Please choose all that apply) *

Digitization or textualization of non-text based IP documentation, e.g., the partner Office does not have its gazette data in machine readable text form

Different data commercialization policy, e.g., the partner Office sells its gazette data to private companies while my Office makes gazette data free

Data format change without notification or with a short notice, e.g., the gazette data format provided by partner Office suddenly changed, and consequently it took a long time to build a dedicated program to systematically handle the changed data

Irregular provision of data, e.g., bulk data provided by partner Offices on a weekly basis was skipped without notice

Discontinuation of data provision without notice, e.g., gazette data provision from partner Offices was suddenly stopped, and it required considerable amount of time and effort to resume the data provision

Data quality, e.g., XML tags for gazette data provided by partner Offices were being provided incorrectly

Data correction and confirmation process, e.g,, when the gazette data is corrected, it should be confirmed by the provided Office and all other recipient Offices which is very complicated

Non-standard data format or unfamiliar data format

Lack of human resources to support activities

Insufficient IT resourcing

Please provide other examples of challenges that your office has experienced with data exchange (please specify):

No challenges

Part 2: Data Exchange Platforms

Page description:

14. Does your Office have any national laws or regulations that regulate the transfer of IP data out of your jurisdiction? *

No

Yes (please specify):

15. What WIPO products does your Office currently contribute data to? (Please choose all that apply) *

PATENTSCOPE

Global Brand Database

Global Design Database

Other (please specify):

None of the above

16. Which format does your Office use to exchange data? (Please choose all that apply) *

WIPO standards

Other Standard (please specify):

Hybrid, WIPO standard and other standards

17. If an IP data exchange platform were to be established to support bulk download, who does your Office think should host the platform? *

WIPO

Regional patent offices

Each IPO

Other (please specify):

Part 3: Draft Consolidated Proposal

Page description:

18. How should IP data be handled, centralized or decentralized? *

Centralized

Decentralized

19. What features would your Office like to implement in this platform? (Please choose all that apply) *

Bulk download

Support multi data format (e.g., data format converter)

Textualization by the platform administrator

Data cleaning by the platform administrator

Supporting IP enforcement

Against counterfeiting (e.g. block chain technology)

Access restriction to select users

Support documents in multiple languages

Localization of user interface and support materials

Help desk or other manuals

Other (please specify):

20. What is your Office's concern on the platform? (Please choose all that apply) *

Security

Cost

Time

Other (please specify):

21. Which of the following “Proposed Solutions” in the Consolidated Proposal would you consider important? (Please choose all that apply, and provide reasons if any) *

To develop and operate a standard that prescribes recommended criteria at such level in providing IP data including data exchange by IPOs to the public and other IPOs:

To establish a forum, such as a bulletin board, with appropriate access restrictions, where requests to the corrective authority for data cleaning and answers from the authority can be shared only by authorized persons, and to use this forum among the IPOs receiving the data provided by the country to which the authority belongs:

To build and use a global data platform to be used as a hub for data exchange:

To collect and share best practices for data exchange:

22. Which of the following “Proposed Solutions” in the Consolidated Proposal concerns your Office? (Please choose all that apply, and provide reasons if any) *

To develop and operate a standard that prescribes recommended criteria at such level in providing IP data including data exchange by IPOs to the public and other IPOs:

To establish a forum, such as a bulletin board, with appropriate access restrictions, where requests to the corrective authority for data cleaning and answers from the authority can be shared only by authorized persons, and to use this forum among the IPOs receiving the data provided by the country to which the authority belongs:

To build and use a global data platform to be used as a hub for data exchange:

To collect and share best practices for data exchange:

1 2 3 4

To develop a draft standard that prescribes recommended criteria at such level in providing IP data including data exchange by IPOs to the public and other IPOs

To consider a forum, such as a bulletin board, with appropriate access restrictions, where requests to the corrective authority for data cleaning and answers from the authority can be shared only by authorized persons

To make concept planning for the global data platform to be used as a hub for data exchange

To collect and share of best practices on expansion and promotion of the efficiency, acceleration, and use of IP data digitization and textualization

Review Page

Page description:

Response Country Code: [question('value'), id='st3code']

You have reached the end of the survey questions. Your answers have been saved but have not yet been submitted.

If you or your colleagues wish to revise your answers later, you can use the link emailed to you with the Save and Continue option in the top right of this page. The Review or Back button below will return you to your answers.

When you are ready to submit your final answers, click the Submit button below. You will no longer be able to edit your responses after clicking Submit.

23. How does your Office prioritize the Tasks below for the Consolidated Proposal? (Please number in the descending order: “1” is the highest priority) *

24. Does your Office have any other suggestions on the Consolidated Proposal?

You may download a copy of your answers:

Thank You!

Page description:

Response Country Code: [question('value'), id='st3code']

Thank you for taking the survey. Your response is very important to us.

A copy of your responses has been emailed to [question('value'), id='respondentemail'].

Please contact [email protected] if you have any questions.

Regards, CWS Surveys

Thank You!

You may now close this window.