Analysis of the Annual Control Reports submitted by the Audit Authority pursuant to article 14(8) of the Commission Delegated Regulation (EU) No 1042/2014

Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË – Tel. +32 22991111

EUROPEAN COMMISSION DIRECTORATE-GENERAL FOR MIGRATION AND HOME AFFAIRS

Directorate F – Innovation & Audit

The Director

Brussels HOME.F.1.001/MD

Mr Tarmo Olgo

Head of Internal Audit Department

Ministry of the Interior

Pikk 61

15065 Tallinn

Estonia

Subject: Analysis of the Annual Control Reports submitted by the Audit Authority

pursuant to article 14(8) of the Commission Delegated Regulation (EU) No

1042/2014

Financial Year: 2023

Member State: Estonia

Fund: AMIF

National Programme CCI: 2014EE65AMNP001

Ref.: Annual Control Report transmitted via SFC2014 on 28 February 2024 –

Ares(2024)1523613

Dear Sir,

On 28 February 2024, the Commission received the Annual Control Report for the national

programme of Estonia for the AMIF for the financial year 2023 (hereinafter “ACR

FY2023”), as referred in article 14(8) of the Commission Delegated Regulation (EU) No

1042/2014 as amended by Regulation (EU) No 1291/2018.

Upon analysis of the ACR FY2023, as well as the additional information and clarifications

provided by the Audit Authority via e-mail, the Commission services consider that the

information submitted complies with the regulatory requirements.

In order to improve the quality of the Annual Control Report of next years, the Audit

Authority is kindly requested to consider the following:

• The Audit Authority should include in the Annual Control Report a reconciliation

between the total amount included in the draft accounts and the population retained for

Ref. Ares(2024)3714160 - 23/05/2024

2

drawing the sample for the audit of expenditure per stratum, as well as an explanation

of any differences.

• As a general rule, we recommend that the amounts reported by the Audit Authority in

the Annual Control Report and used for calculation of error rates should be expressed

in terms of EC contribution amount.

• The Audit Authority describes how it performs sub-sampling for the technical

assistance expenditure, but not for the stratum of payments clearing advances. The

Audit Authority is recommended to describe the sub-sampling methodology for the

audit of expenditure for each stratum.

• The Audit Authority considered the payments clearing advances as a separate stratum.

This includes mostly projects with net negative payments within a given financial year,

but occasionally also projects with a net positive payment. The projects with interim or

final payments resulting in a net positive payment within the financial year should

constitute a separate stratum and be taken into account as part of the amount of the

population on which the Total Error Rate and Residual Error Rate in Table 10.2 of the

Annual Control Report is calculated.

• The Audit Authority reported in Table 10.3 the results of the audit on advance payments

and technical assistance of the current period instead of reporting the amount of

advances of previous periods cleared by the payments performed in the current financial

year. The Audit Authority should report the correct data in Table 10.3 of the Annual

Control Report.

This assessment is without prejudice to any conclusions that the Commission could draw

from any possible further on-the-spot audit work.

The responsible auditor, Mr Miguel Duarte (Email: [email protected], Tel:

+32 2 29 98038), remains at your disposal for any clarifications you may require.

Yours faithfully,

Marta CYGAN