Kiri

Focal Point User Manual for the 18th Council of Europe Conference of Ministers Responsible for Sport

Table of Contents

Instructions for Registering as a Focal Point............................. 2

Email Reception and Link Access..........................................3

Password Definition............................................................... 4

Log In.................................................................................5

Accessing the Delegation Management Tab..........................6

New Registration and Participant Enrollment........................ 7

Completing Participant Information....................................8

Functionalities of the Following Buttons.............................9

Template of Email with Accreditation Invitation..................9

1

Instructions for Registering as a Focal Point

Please adhere to the following steps to complete your registration:

1. Click on the link provided in the email. 2. Set your password. 3. Navigate to the Delegation Management Tab. 4. Click on the "New Registration" button.

Detailed screenshots of the entire process, along with additional instructions, will be provided on the subsequent pages.

The event website is being hosted in the following domain: https://sportministerial2024.gov.pt/

2

Step 1

Email Reception and Link Access Upon receiving the email, click on the link highlighted by the green arrow.

3

Step 2

Password Definition The link will direct you to the website where you can set your password.

4

Log In After defining your password, proceed to log in.

5

Step 3

Accessing the Delegation Management Tab Navigate to the Delegation Management tab. (This tab becomes visible in the menu only after logging in. Highlighted by the green arrow.)

6

Step 4

New Registration and Participant Enrollment Click on the "New Registration" button to begin enrolling different participants. (Highlighted by the green arrow.)

7

Completing Participant Information

Please navigate through all the tabs and complete the fields. Note that

Surname, First Name, Official Email, Position, and Country are

mandatory fields and must be filled in to save the registration. It is

possible to return to an existing registration and update or add

information.

Please fill in all the fields for which you have information.

8

Functionalities of the Following Buttons

● Delete Registration ● Send Email with Accreditation Invitation ● Edit Registration

Template of Email with Accreditation Invitation

It is necessary to manually click the envelope button to send the Email Accreditation Invitation.

9

Thank You!

10

S Strasbourg, 17 July 2024

MSL18(2024)2rev2

prepared by

18th Council of Europe Conference of Ministers responsible for Sport

Porto, Portugal 8-10 October 2024

DRAFT PROGRAMME

C o

u n

c il

o f

E u

ro p

e a

n d

S p

o rt

MSL18(2024)2rev2

1

Tuesday 8 October 2024 Venue: Alfândega, Congress Centre, R. Nova da Alfândega, Porto, Portugal 9.00am - 12.30pm 10th Anniversary of the Macolin Convention 10.30am - 10.40am Coffee break 12.45am - 1.00pm Presentation of the Exhibition - Women in Sports: Pioneering, Challenges,

Inspiration, Equality 1.00pm - 2.00pm Lunch/Buffet offered by the Portuguese authorities 2.00pm - 4.00pm Meeting of Senior Officials Agenda to follow (MSL18(2024)7) Participants: Representatives of the 46 Council of Europe member States,

EPAS non-Council of Europe member State (Israel, Morocco), Holy See and Kazakhstan, who are Advisers to their Ministers or Heads of Delegation (one representative per delegation)

2.00pm - 3.00pm Meeting of the EPAS Consultative Committee 3.00pm - 3.15pm Coffee break 5.30pm - 6.30pm Restricted ministerial gathering of EPAS member States Update on EPAS’ working priorities Participants: Ministers/Heads of delegations from EPAS member States only 7.30pm - 10.00pm Dinner - Porto Leixões Cruise Terminal, Matosinhos

Wednesday 9 October 2024 Venue: Alfândega

8.00am - 9.00am Ad hoc Committee of the Parliamentary Assembly of the Council of Europe (to be confirmed)

Participants: PACE Delegations and Secretariat

9.00am - 9.30am OPENING OF THE CONFERENCE

Welcoming addresses by: Representative of the Portuguese government, the Council of Europe Deputy Secretary General and the President of the Parliamentary Assembly of the Council of Europe (to be confirmed)

9.30am - 10.00am SPOTLIGHT ON THE EUROPEAN SPORTS CHARTER European Sports Charter video

Video address (President of the Olympic Committee, to be confirmed) Short panel with high-level guests presenting their vision of the role of the

European Sports Charter 10.00am - 10.20am Coffee break 10.00am - 10.20am Press point

MSL18(2024)2rev2

2

10.20am - 10.30am ADOPTION OF THE AGENDA ELECTION OF THE CHAIR AND VICE CHAIR

10.30am - 12.30pm SESSION 1 – COLLABORATIVE GOVERNING: TIME TO ADAPT THE RULES OF THE GAME?

10.30am - 10:45am Introductions by:

Minister, representative of the Athlete Committee of WADA, Academic expert 10.45am - 12.30pm Discussion 12.30pm - 12.45pm Family photo of the Ministers and Heads of Delegations 12.45pm - 2.00pm Lunch for the Ministers and Heads of Delegation hosted by the Council of

Europe Lunch/Buffet for delegations offered by the Portuguese authorities

2.00pm - 4.00pm SESSION 2 – GOOD GOVERNANCE: MOVING THE GOAL POST FORWARDS?

2.00pm - 2:15pm Introductions by:

Minister, ASOIF representative, Academic expert 2.15pm - 4.00pm Discussion 4.00pm - 4.15pm SIGNING CEREMONY OF SPORT CONVENTIONS (all delegations present) 4.15pm - 4.30pm Press point 4.15pm - 4.30pm Coffee break

4.30pm - 5.15pm YOUTH INITIATIVE – ROUNDTABLE: “CHAMPIONS FOR YOUTH IN SPORTS”

5.15pm - 6.15pm CLOSING SESSION 5.15pm - 5.30pm Adoption of the resolution 5.30pm - 6.15pm Closing speeches by: Director General for Human Rights and the Rule of Law, President of the

Committee of Ministers of the Council of Europe, Chair of the EPAS Governing Board, Chair of the Consultative Committee, Portuguese Secretary of State for Sport

8.00pm - 10.30pm Gala Dinner hosted by the Portuguese authorities (São Bento da Vitória

Monastery)

MSL18(2024)2rev2

3

Thursday 10 October 2024 (morning only) Venue: Alfândega

9.00am - 9.30am 9.30am - 11.00am 11.00am - 11.30am 11.30am - 1.00pm

Welcome/Registration

Focus session on gender equality Coffee break Focus session on dual career

22 July 2024

18th Council of Europe

Conference of Ministers

responsible for Sport

Porto, Portugal

8-10 October 2024

YOUTH PERSPECTIVE

TERMS OF REFERENCE

Introduction

On the occasion of the Council of Europe’s Conference of Ministers responsible for Sport 2024, in Portugal, which seeks to integrate a youth perspective, concrete steps have been taken to offer space and opportunities to benefit from the experiences and expertise of young people when considering the implementation of the European Sports Charter.

With the Reykjavik Declaration, adopted at the 4th Summit of Heads of State and Government (16-17 May 2023), the Council of Europe underscores the importance of integrating a youth perspective across the Council of Europe’s activities. This declaration is a milestone, guiding us toward a future where young people's voices are not only heard but are instrumental in shaping our policies and practices. The Council of Europe has shown a steadfast commitment to developing international standards that promote working with and for young people by adding the integration of a youth perspective in the Organisation’s intergovernmental and other deliberations, as well as strengthening further youth participation in decision-making in democratic life.

Understanding the well-established relevance and contribution of meaningful youth participation in policymaking, this initiative seeks to contribute to integrating a youth perspective and to raise awareness of policymakers on the importance of cooperating with young people in all matters that concern them.

This initiative builds on previous achievements, namely:

• The European Sports Charter;

• The Council of Europe Youth Strategy;

• The Council of Europe co-management system;

• The Reykjavik Declaration;

• The Guidelines on young people's participation - YOUTH PARTICIPATION 2.0; • The Revised European Charter on the Participation of Young People in Local and

Regional Life.

About the Initiative

The initiative seeks to integrate a youth perspective in sport policies. More specifically, the initiative aims to:

- Introduce and expand the participants’ knowledge on sport policies in the context of the Council of Europe, of the topics of the Conference, as well as of key initiatives in the field; and

- Provide a capacity-building opportunity for young people to learn about how to better engage with and participate in sport policymaking, on advocating for youth and sport policies, on the existing instruments and tools developed by the Council of Europe, and on how to use them in their contexts.

YOUTH INITIATIVE

Term of Reference

The implementation of this Initiative intends to produce concrete and tangible outcomes, namely:

• Provide a space for young people and policymakers to directly engage with each other in a meaningful and free manner, under the umbrella of the topics of the conference.

• Provide an opportunity for discussion, reflection, and collaboration towards supporting the participants in presenting their views and ideas. This will be done through a process of collection of feedback, inputs, views and suggestions after the event, which will be compiled, processed and shall be shared with the EPAS Members after the conference.

• Organisation of an interactive session between the youth representatives and other Conference participants.

Participation

Participant Profile

• Participation of 50 participants, aged 18 to 25 years, is sought.

• Participants shall be designated on a voluntary basis by each Member State delegation and organisations which are members of the Consultative Committee of EPAS and will be considered as members of their nominating delegation (one additional youth quota per delegation).

• Participants shall, preferably, have prior experience and engagement in sport, or a general understanding of the sport sector.

National participants will also be selected towards achieving a greatest impact on the national level.

Participation Condition

• Accommodation and meals during the Conference of Ministers responsible for Sport 2024, will be provided by the Portuguese authorities.

• Transportation between various locations included in the conference programme, as well as roundtrip airport transfers, will be arranged and covered by the Portuguese authorities;

• Travel costs from and to the participants' home locations to the arrival airport, in Portugal, must be covered by the respective delegations.

Expressions of Interest

Delegations are asked to express their interest in designating a youth delegate to the conference, under the conditions presented in these terms of reference, to [email protected], no later than the 3rd of September.

Activities

Programme Overview

The initiative will comprise three general moments of involvement of the participants, with varying degrees of engagement: 1) Online activities before the Conference; 2) Participation in the Conference Programme; 3) Post-Conference consultation and debriefing sessions.

1) Online Activities

Before the start of the Conference of Ministers, young delegates will be invited to take part in online sessions (specific dates to be confirmed).

These sessions will provide the delegates with key information to improve their participation experience covering, among others, the following topics:

• The work of the Council of Europe / EPAS in sport.

• Topics of the Conference.

• Dynamics of the present Youth Initiative.

2) Conference Time

During the Conference, youth delegates will be able to attend the full programme of the conference.

Specific briefing, debriefing, and working sessions will also take place towards providing reflection, learning and dialogue opportunities.

A specific panel debate dedicated to youth participation and involvement in sport will take place during the plenary session of the Conference.

3) After the Conference

Additional consultation and debriefing sessions will take place online after the Conference with a view of collecting the delegates feedback and perspectives.

The information collected, along with any other inputs received shall be compiled in the form of a short report, which will be circulated to all delegations for their information.

Focal Point User Manual for the 18th Council of Europe Conference of Ministers Responsible for Sport

Table of Contents

Instructions for Registering as a Focal Point............................. 2

Email Reception and Link Access..........................................3

Password Definition............................................................... 4

Log In.................................................................................5

Accessing the Delegation Management Tab..........................6

New Registration and Participant Enrollment........................ 7

Completing Participant Information....................................8

Functionalities of the Following Buttons.............................9

Template of Email with Accreditation Invitation..................9

1

Instructions for Registering as a Focal Point

Please adhere to the following steps to complete your registration:

1. Click on the link provided in the email. 2. Set your password. 3. Navigate to the Delegation Management Tab. 4. Click on the "New Registration" button.

Detailed screenshots of the entire process, along with additional instructions, will be provided on the subsequent pages.

The event website is being hosted in the following domain: https://sportministerial2024.gov.pt/

2

Step 1

Email Reception and Link Access Upon receiving the email, click on the link highlighted by the green arrow.

3

Step 2

Password Definition The link will direct you to the website where you can set your password.

4

Log In After defining your password, proceed to log in.

5

Step 3

Accessing the Delegation Management Tab Navigate to the Delegation Management tab. (This tab becomes visible in the menu only after logging in. Highlighted by the green arrow.)

6

Step 4

New Registration and Participant Enrollment Click on the "New Registration" button to begin enrolling different participants. (Highlighted by the green arrow.)

7

Completing Participant Information

Please navigate through all the tabs and complete the fields. Note that

Surname, First Name, Official Email, Position, and Country are

mandatory fields and must be filled in to save the registration. It is

possible to return to an existing registration and update or add

information.

Please fill in all the fields for which you have information.

8

Functionalities of the Following Buttons

● Delete Registration ● Send Email with Accreditation Invitation ● Edit Registration

Template of Email with Accreditation Invitation

It is necessary to manually click the envelope button to send the Email Accreditation Invitation.

9

Thank You!

10

S Strasbourg, 17 July 2024

MSL18(2024)2rev2

prepared by

18th Council of Europe Conference of Ministers responsible for Sport

Porto, Portugal 8-10 October 2024

DRAFT PROGRAMME

C o

u n

c il

o f

E u

ro p

e a

n d

S p

o rt

MSL18(2024)2rev2

1

Tuesday 8 October 2024 Venue: Alfândega, Congress Centre, R. Nova da Alfândega, Porto, Portugal 9.00am - 12.30pm 10th Anniversary of the Macolin Convention 10.30am - 10.40am Coffee break 12.45am - 1.00pm Presentation of the Exhibition - Women in Sports: Pioneering, Challenges,

Inspiration, Equality 1.00pm - 2.00pm Lunch/Buffet offered by the Portuguese authorities 2.00pm - 4.00pm Meeting of Senior Officials Agenda to follow (MSL18(2024)7) Participants: Representatives of the 46 Council of Europe member States,

EPAS non-Council of Europe member State (Israel, Morocco), Holy See and Kazakhstan, who are Advisers to their Ministers or Heads of Delegation (one representative per delegation)

2.00pm - 3.00pm Meeting of the EPAS Consultative Committee 3.00pm - 3.15pm Coffee break 5.30pm - 6.30pm Restricted ministerial gathering of EPAS member States Update on EPAS’ working priorities Participants: Ministers/Heads of delegations from EPAS member States only 7.30pm - 10.00pm Dinner - Porto Leixões Cruise Terminal, Matosinhos

Wednesday 9 October 2024 Venue: Alfândega

8.00am - 9.00am Ad hoc Committee of the Parliamentary Assembly of the Council of Europe (to be confirmed)

Participants: PACE Delegations and Secretariat

9.00am - 9.30am OPENING OF THE CONFERENCE

Welcoming addresses by: Representative of the Portuguese government, the Council of Europe Deputy Secretary General and the President of the Parliamentary Assembly of the Council of Europe (to be confirmed)

9.30am - 10.00am SPOTLIGHT ON THE EUROPEAN SPORTS CHARTER European Sports Charter video

Video address (President of the Olympic Committee, to be confirmed) Short panel with high-level guests presenting their vision of the role of the

European Sports Charter 10.00am - 10.20am Coffee break 10.00am - 10.20am Press point

MSL18(2024)2rev2

2

10.20am - 10.30am ADOPTION OF THE AGENDA ELECTION OF THE CHAIR AND VICE CHAIR

10.30am - 12.30pm SESSION 1 – COLLABORATIVE GOVERNING: TIME TO ADAPT THE RULES OF THE GAME?

10.30am - 10:45am Introductions by:

Minister, representative of the Athlete Committee of WADA, Academic expert 10.45am - 12.30pm Discussion 12.30pm - 12.45pm Family photo of the Ministers and Heads of Delegations 12.45pm - 2.00pm Lunch for the Ministers and Heads of Delegation hosted by the Council of

Europe Lunch/Buffet for delegations offered by the Portuguese authorities

2.00pm - 4.00pm SESSION 2 – GOOD GOVERNANCE: MOVING THE GOAL POST FORWARDS?

2.00pm - 2:15pm Introductions by:

Minister, ASOIF representative, Academic expert 2.15pm - 4.00pm Discussion 4.00pm - 4.15pm SIGNING CEREMONY OF SPORT CONVENTIONS (all delegations present) 4.15pm - 4.30pm Press point 4.15pm - 4.30pm Coffee break

4.30pm - 5.15pm YOUTH INITIATIVE – ROUNDTABLE: “CHAMPIONS FOR YOUTH IN SPORTS”

5.15pm - 6.15pm CLOSING SESSION 5.15pm - 5.30pm Adoption of the resolution 5.30pm - 6.15pm Closing speeches by: Director General for Human Rights and the Rule of Law, President of the

Committee of Ministers of the Council of Europe, Chair of the EPAS Governing Board, Chair of the Consultative Committee, Portuguese Secretary of State for Sport

8.00pm - 10.30pm Gala Dinner hosted by the Portuguese authorities (São Bento da Vitória

Monastery)

MSL18(2024)2rev2

3

Thursday 10 October 2024 (morning only) Venue: Alfândega

9.00am - 9.30am 9.30am - 11.00am 11.00am - 11.30am 11.30am - 1.00pm

Welcome/Registration

Focus session on gender equality Coffee break Focus session on dual career

22 July 2024

18th Council of Europe

Conference of Ministers

responsible for Sport

Porto, Portugal

8-10 October 2024

YOUTH PERSPECTIVE

TERMS OF REFERENCE

Introduction

On the occasion of the Council of Europe’s Conference of Ministers responsible for Sport 2024, in Portugal, which seeks to integrate a youth perspective, concrete steps have been taken to offer space and opportunities to benefit from the experiences and expertise of young people when considering the implementation of the European Sports Charter.

With the Reykjavik Declaration, adopted at the 4th Summit of Heads of State and Government (16-17 May 2023), the Council of Europe underscores the importance of integrating a youth perspective across the Council of Europe’s activities. This declaration is a milestone, guiding us toward a future where young people's voices are not only heard but are instrumental in shaping our policies and practices. The Council of Europe has shown a steadfast commitment to developing international standards that promote working with and for young people by adding the integration of a youth perspective in the Organisation’s intergovernmental and other deliberations, as well as strengthening further youth participation in decision-making in democratic life.

Understanding the well-established relevance and contribution of meaningful youth participation in policymaking, this initiative seeks to contribute to integrating a youth perspective and to raise awareness of policymakers on the importance of cooperating with young people in all matters that concern them.

This initiative builds on previous achievements, namely:

• The European Sports Charter;

• The Council of Europe Youth Strategy;

• The Council of Europe co-management system;

• The Reykjavik Declaration;

• The Guidelines on young people's participation - YOUTH PARTICIPATION 2.0; • The Revised European Charter on the Participation of Young People in Local and

Regional Life.

About the Initiative

The initiative seeks to integrate a youth perspective in sport policies. More specifically, the initiative aims to:

- Introduce and expand the participants’ knowledge on sport policies in the context of the Council of Europe, of the topics of the Conference, as well as of key initiatives in the field; and

- Provide a capacity-building opportunity for young people to learn about how to better engage with and participate in sport policymaking, on advocating for youth and sport policies, on the existing instruments and tools developed by the Council of Europe, and on how to use them in their contexts.

YOUTH INITIATIVE

Term of Reference

The implementation of this Initiative intends to produce concrete and tangible outcomes, namely:

• Provide a space for young people and policymakers to directly engage with each other in a meaningful and free manner, under the umbrella of the topics of the conference.

• Provide an opportunity for discussion, reflection, and collaboration towards supporting the participants in presenting their views and ideas. This will be done through a process of collection of feedback, inputs, views and suggestions after the event, which will be compiled, processed and shall be shared with the EPAS Members after the conference.

• Organisation of an interactive session between the youth representatives and other Conference participants.

Participation

Participant Profile

• Participation of 50 participants, aged 18 to 25 years, is sought.

• Participants shall be designated on a voluntary basis by each Member State delegation and organisations which are members of the Consultative Committee of EPAS and will be considered as members of their nominating delegation (one additional youth quota per delegation).

• Participants shall, preferably, have prior experience and engagement in sport, or a general understanding of the sport sector.

National participants will also be selected towards achieving a greatest impact on the national level.

Participation Condition

• Accommodation and meals during the Conference of Ministers responsible for Sport 2024, will be provided by the Portuguese authorities.

• Transportation between various locations included in the conference programme, as well as roundtrip airport transfers, will be arranged and covered by the Portuguese authorities;

• Travel costs from and to the participants' home locations to the arrival airport, in Portugal, must be covered by the respective delegations.

Expressions of Interest

Delegations are asked to express their interest in designating a youth delegate to the conference, under the conditions presented in these terms of reference, to [email protected], no later than the 3rd of September.

Activities

Programme Overview

The initiative will comprise three general moments of involvement of the participants, with varying degrees of engagement: 1) Online activities before the Conference; 2) Participation in the Conference Programme; 3) Post-Conference consultation and debriefing sessions.

1) Online Activities

Before the start of the Conference of Ministers, young delegates will be invited to take part in online sessions (specific dates to be confirmed).

These sessions will provide the delegates with key information to improve their participation experience covering, among others, the following topics:

• The work of the Council of Europe / EPAS in sport.

• Topics of the Conference.

• Dynamics of the present Youth Initiative.

2) Conference Time

During the Conference, youth delegates will be able to attend the full programme of the conference.

Specific briefing, debriefing, and working sessions will also take place towards providing reflection, learning and dialogue opportunities.

A specific panel debate dedicated to youth participation and involvement in sport will take place during the plenary session of the Conference.

3) After the Conference

Additional consultation and debriefing sessions will take place online after the Conference with a view of collecting the delegates feedback and perspectives.

The information collected, along with any other inputs received shall be compiled in the form of a short report, which will be circulated to all delegations for their information.