Practical Information Note

Corr slip Practical info 53rd UCPM DGs meeting - 15-16 October 2024.pdf

Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË - Tel. +32 22991111

[email protected]

EUROPEAN COMMISSION DIRECTORATE-GENERAL FOR EUROPEAN CIVIL PROTECTION AND HUMANITARIAN AID

OPERATIONS (ECHO) Strategy and Policy

Civil Protection Policy

Brussels, ECHO.B.2/HUG

CORRESPONDENCE SLIP

ADDRESSEES: Directors-General for Civil Protection of the Member States and

the Participating States to the Union Civil Protection Mechanism

SUBJECT: Practical Information Note - 53rd Informal meeting of the

Directors-Generals for civil protection, 15-16 October 2024,

Budapest, Hungary

REMARKS:

On behalf of the Hungarian Presidency of the Council of the EU, please find attached the

practical information note for the 53rd informal meeting of the Directors-General for

Civil Protection, which will take place on 15-16 October 2024 in Budapest, Hungary.

The agenda of the meeting and related working documents will follow in due time.

Yours faithfully,

Hans Ulrich GOESSL

Head of Unit

Enclosure: Practical Information Note

c.c.: Members of the Civil Protection Committee.

Member States’ Permanent Representations and Participating States

Permanent Missions’ to the UCPM.

Council Secretariat

(e-signed)

Electronically signed on 18/09/2024 17:56 (UTC+02) in accordance with Article 11 of Commission Decision (EU) 2021/2121

E-kiri.eml

TÄHELEPANU! Tegemist on väljastpoolt asutust saabunud kirjaga. Tundmatu saatja korral palume linke ja faile mitte avada!

Dear Directors-General,

Please find attached correspondence slip and Practical Information Note related to the subject of this email.

Kind regards,

Helena MATEOS-GALVEZ

European Commission
Directorate-General for European Civil Protection and Humanitarian Aid Operations

Directorate B. Strategy and Policy

Secretariat

Office: L-102 02/25

Phone: +32 2 22 968 807

[email protected]

Corr slip Practical info 53rd UCPM DGs meeting - 15-16 October 2024.pdf

Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË - Tel. +32 22991111

[email protected]

EUROPEAN COMMISSION DIRECTORATE-GENERAL FOR EUROPEAN CIVIL PROTECTION AND HUMANITARIAN AID

OPERATIONS (ECHO) Strategy and Policy

Civil Protection Policy

Brussels, ECHO.B.2/HUG

CORRESPONDENCE SLIP

ADDRESSEES: Directors-General for Civil Protection of the Member States and

the Participating States to the Union Civil Protection Mechanism

SUBJECT: Practical Information Note - 53rd Informal meeting of the

Directors-Generals for civil protection, 15-16 October 2024,

Budapest, Hungary

REMARKS:

On behalf of the Hungarian Presidency of the Council of the EU, please find attached the

practical information note for the 53rd informal meeting of the Directors-General for

Civil Protection, which will take place on 15-16 October 2024 in Budapest, Hungary.

The agenda of the meeting and related working documents will follow in due time.

Yours faithfully,

Hans Ulrich GOESSL

Head of Unit

Enclosure: Practical Information Note

c.c.: Members of the Civil Protection Committee.

Member States’ Permanent Representations and Participating States

Permanent Missions’ to the UCPM.

Council Secretariat

(e-signed)

Electronically signed on 18/09/2024 17:56 (UTC+02) in accordance with Article 11 of Commission Decision (EU) 2021/2121

HU2024_PIN_CPDG_2024.10.15-16 final (1).pdf

PRACTICAL INFORMATION NOTE 53RD MEETING OF THE DIRECTORS-GENERAL FOR CIVIL

PROTECTION OF THE UCPM MEMBER AND PARTICIPATING

STATES

(CPDG)

BUDAPEST, HUNGARY

15-16 OCTOBER, 2024

2

LIST OF CONTENTS

GENERAL INFORMATION ................................................................................................ 3

DEADLINES ...................................................................................................................... 3

DELEGATIONS ................................................................................................................. 3

ACCREDITATION ............................................................................................................. 3

BADGES ............................................................................................................................ 4

INTERPRETATION............................................................................................................ 5

ARRIVAL AND DEPARTURE ............................................................................................ 5

TRANSPORTATION .......................................................................................................... 5

SECURITY ........................................................................................................................ 7

ACCOMMODATION .......................................................................................................... 7

PRELIMINARY PROGRAMME .......................................................................................... 8

VENUES ............................................................................................................................ 9

VENUE OF THE MEETING ............................................................................................... 9

VENUE OF THE GALA DINNER ......................................................................................10

MEDIA ..............................................................................................................................10

OTHER PRACTICAL INFORMATION...............................................................................10

CONTACT INFORMATION ...............................................................................................11

3

GENERAL INFORMATION

The Hungarian Presidency of the Council of the European Union is pleased to provide the

following practical information to help you to prepare for the 53rd Meeting of the Directors-

General for Civil Protection of the UCPM Member and Participating States (CPDG), to be

held in Budapest between 15 and 16 October 2024.

DEADLINES

When? What? Where/who?

18 September The Novento Presidency

accreditation platform

opens

The Novento Presidency

accreditation platform

by 30 September at

the latest

Appoint a Delegation

Accreditation Officer

(DAO)

Please send name, mobile phone

number and email of your DAO to

[email protected]

and mention the meeting code in

the subject:

CPDG

until 5 October Register your delegation The Novento Presidency

accreditation platform

During registration,

in the hotel

Distribution of badges By the LOC (Local Organising

Committee)

DELEGATIONS

Delegations will be limited to the 1+1 format, that is, the Head of Delegation (1) plus one (1)

official delegate per country.

ACCREDITATION

Delegations are kindly asked to appoint a Delegation Accreditation Officer (DAO) no

later than 30 September who will be responsible for the accreditation of every member

of their delegation.

4

For the accreditation link and code please apply with the data below at the following e-

mail address: [email protected].

+ name of the event: CPDG

+ full name as in ID

+ cell phone number

+ e-mail address of the DAO

The appointed DAO will receive an e-mail containing a link and necessary credentials (log-in

information) for the official presidency accreditation platform to register the members of their

delegation.

We kindly ask you to register at your earliest convenience via the accreditation platform. The

online accreditation platform will be open until 5 October, 23:59.

Please make sure that personal details are correctly entered on the platform, as certain

information (e.g. your name) will appear on the badges. Please note that only accredited

delegates will have access to the official meeting and other official programme venues. If you

have any questions regarding your registration, please contact

[email protected].

All personal information provided for accreditation will be processed in accordance with the EU

General Data Protection Regulation (GDPR), which can be found at the accreditation system.

BADGES

Access to the meeting venue requires a valid personalized badge, which can be obtained

after the registration request had been approved and the accreditation is confirmed by a

confirmation message through Novento. Badges will be distributed at the conference venue

upon arrival. Delegates will receive one single badge for the two-day event. Please make

sure to wear your badge visibly at the official programme venues.

Please note that all participants are required to carry on their ID cards or passports, in order

to comply with the on-the-spot identification process.

In case of loss of a badge, please report it immediately to [email protected]. The

validity of the badge will be immediately terminated, while the organisers will create a new

badge upon your request.

For further information regarding the badges of any delegate, please contact

[email protected]

5

INTERPRETATION

Simultaneous interpretation will be provided by the LOC in 4/4 regime during the meeting. The

following languages will be available: DE, EN, FR, HU.

ARRIVAL AND DEPARTURE

All delegations are kindly asked to provide the arrival and departure details in the

accreditation system:

+ for delegations travelling by car or train: date and time of arrival, the border

crossing point to Hungary, and arrival destination point

+ for delegations travelling by plane: date and time of arrival and departure, as

well as the flight number and the airline.

TRAVEL ARRANGEMENTS

The Commission will provide one pre-paid economy travel ticket per Member State and

Participating State. Please communicate your nominations, contact details, and flight

preferences by email to: [email protected] as soon as possible after registering for

the event, and in any case no later than 1 October 2024.

The travel agency American Express (AMEX), will then contact the nominated person with a

selection of available travel tickets for the meeting, according to the desired dates.

Accompanying delegates will have to book and pay for their own flights.

TRANSPORTATION

The European Commission will cover the cost of travel for one delegate of each delegation

(see section above on Travel Arrangements).

FROM THE AIRPORT TO THE CITY

Delegates who arrive with a commercial flight will arrive at Terminal 2A or 2B of Budapest Liszt

Ferenc International Airport. Please note that from and to the airport a shuttle service will be

provided on behalf of the Presidency on a timely schedule. Participants arriving by plane will

be welcomed at Budapest Airport by a colleague from the National Directorate General for

Disaster Management. A minibus from and to Budapest Airport will be provided for all

participants during the official programme.

6

The assembly point will be in the arrivals hall of Terminal 2A of the airport, please look for the

sign "HUPRES 53rd DIRECTORS GENERAL MEETING", where you can meet our colleague

who will escort you to the bus.

FROM THE TRAIN STATION TO THE CITY

Participants arriving by train will be welcomed in the arrival hall at the train station by a

colleague from the National Directorate General for Disaster Management. A minibus from and

to the train station will be provided for all participants coming by train during the official

programme.

The exact meeting point at the relevant train station will be communicated to the participants

concerned by e-mail. You will need to look for the sign "HUPRES 53rd DIRECTORS

GENERAL MEETING", where you can meet our colleague who will escort you to the bus.

Nonetheless, delegates can plan their own travel arrangements based on the following options:

+ Budapest Airport Shuttle Service

Budapest Airport itself offers an airport shuttle service for an extra fee, called MiniBUD

(www.minibud.hu).

+ Public Transport (Budapest Transport Centre – BKK)

Public transport bus line 100E Airport Express provides a direct and fast connection to the

city centre. Single ticket costs 2.200 HUF, tickets can be purchased at the ticket machines at

the airport.

7

For more information regarding public transportation within the city, please consult the website

of BKK, where you can also learn about the costs of different types of tickets and information

on public transport routes: https://bkk.hu/en/

+ Taxi

At your landing spot, Budapest Liszt Ferenc International Airport, you have the opportunity to

book a taxi to get you to your accommodation. The official partner of Budapest Airport is Főtaxi

(tel. +36 1 222 2 222, https://fotaxi.hu/en/). Főtaxi operates a designated office outside of the

arrival terminal.

BETWEEN THE MEETING VENUES

Transfer between the meeting venues will be provided by the Hungarian Presidency.

SECURITY

Providing a safe environment for our delegations is of paramount importance to the Hungarian

Presidency. For security reasons, badges must be worn visibly during the official

programme. Access to the meeting venue will be denied in the absence of a visibly worn

badge.

ACCOMMODATION

8

A limited number of rooms have been pre-reserved at the Continental Hotel Budapest for

the night of 15th October. The estimated price is 179 EUR. Please note that delegations are

responsible for covering their accommodation costs, and that pre-booking will be held

until 30th September. The members of each delegation are kindly asked to book the required

number of hotel rooms through the following link as soon as possible using the promotion code:

DGmeeting2024

Link: https://continentalhotelbudapest.com/

Adress: H-1074 Budapest, Dohány utca 42-44.

PRELIMINARY PROGRAMME

Please note that this programme is subject to change.

15 OCTOBER (TUESDAY)

08:00-13:00 Arrival of delegations

13:00-14:00 Lunch

14:00-16:00 Plenary session

16:00-16:20 Coffee break, family photo

16:20-18:00 Plenary session

18:00-19:00 Transfer of the participants to the hotel

19:00 Traveling to the venue of the gala dinner

19:30-22:00 Gala dinner

16 OCTOBER (WEDNESDAY)

09:00-11:00 Plenary session

11:00-11:20 Coffee break

11:20-13:00 Plenary session

13:00-14:00 Grab and go lunch

14:00 Departures of delegations

9

VENUES

The meeting and the related events will be held at the following locations:

When? Venue Address

15 October meeting

Marble Hall

Ministry of Interior

József Attila utca 2-4

1051 Budapest

gala dinner

Gundel Restaurant

Gundel Károly út 4

1146 Budapest

16 October meeting

Marble Hall

Ministry of Interior

József Attila utca 2-4

1051 Budapest

VENUE OF THE MEETING

The meeting will be held at the Marble Hall of the Ministry of Interior.

The main building of the Ministry of Interior is located in the former headquarters of the

Hungarian Commercial Bank of Pest, a huge block facing the Danube with four internal yards,

built in the beginning of the 20th century. This part houses the offices of the Minister and the

State Secretaries along with the Marble Hall, the main venue of the ceremonial events. The

buildings show features of multiple styles, ranging from neo-Classicism through Art Nouveau,

10

while the interior spaces suggest elegance through the richly coloured marble surfaces and

the embossed copper designs.

VENUE OF THE GALA DINNER

The gala dinner will take place in the emblematic place of Hungarian cuisine, the Gundel

Restaurant. A music programme will be provided by the Liszt Ferenc Chamber Orchestra

before dinner.

MEDIA

Photographs and video footage from events organised by the Hungarian Presidency will be

available on its official channels and the channels of the EU institutions.

Photos will be published on the official website of the Presidency and may be used free of

charge with a clear mention of the photographer.

For any media-related questions, please contact us at the following email address:

[email protected].

OTHER PRACTICAL INFORMATION

Emergency number: 112 (fire brigade, medical assistance)

Electricity: The voltage in Hungary is 230V, 50 Hz.

Local time: Central European Summer Time Zone (CEST) – GMT +2:00

Country code: Hungary +36

Currency: The official currency of Hungary is the Hungarian Forint. For official daily exchange

rates, please consult the website of the Magyar Nemzeti Bank (National Bank of Hungary):

https://www.mnb.hu/en/arfolyamok

Weather in Hungary: https://met.hu/en/idojaras/

11

Tap water: Hungarian water is regularly tested for quality and is safe to drink.

Smoking: Smoking is only allowed in the designated area of the official meeting spaces.

CONTACT INFORMATION

Should you have any questions regarding the logistical aspects of the event, or about the

details of the programme, please contact us at the following e-mail address:

[email protected]. Please refer to „DG MEETING 2024” in the object of your e-

mail.

Emergency contact: Márton Ábrahám: +36 30 316 6453

Electronically signed on 18/09/2024 17:56 (UTC+02) in accordance with Article 11 of Commission Decision (EU) 2021/2121

image001.gif

E-kiri.pdf

Saatja: <[email protected]> Saadetud: 19.09.2024 10:25

Koopia: <[email protected]> Teema: Practical Information Note - 53rd Informal meeting of the Directors-General for civil

protection, 15-16 October 2024, Budapest, Hungary Manused: image001.gif; HU2024_PIN_CPDG_2024.10.15-16 final (1).pdf; Corr slip Practical info 53rd UCPM DGs meeting - 15-16 October 2024.pdf

TÄHELEPANU! Tegemist on väljastpoolt asutust saabunud kirjaga. Tundmatu saatja korral palume linke ja faile

mitte avada!

Dear Directors-General, Please find attached correspondence slip and Practical Information Note related to the subject of this email. Kind regards, Helena MATEOS-GALVEZ

European Commission Directorate-General for European Civil Protection and Humanitarian Aid Operations

Directorate B. Strategy and Policy

Secretariat Office: L-102 02/25

Phone: +32 2 22 968 807 [email protected]