Infokiri

Privacy Statement

ECDC Physical events and meetings

1. PURPOSE OF THE PROCESSING OPERATION

ECDC processes the personal data collected in accordance with Regulation (EU) 2018/1725. The purpose of the processing is the following: To organise physical meetings, including logistics, security, financial arrangements for meetings ( including training sessions, interviews and medical checks for job candidates), within or outside ECDC premises.

2. IDENTITY OF THE DATA CONTROLLER

European Centre for Disease Prevention and Control (ECDC), Gustav III:S Boulevard 40, 16973 Solna, Sweden Resource Management Services (RMS), Corporate Services, [email protected]

Your personal data are processed in joint controllership with:

Not applicable

Please note that ECDC as the main controller is responsible for processing your requests for exercising the rights of data subjects under Regulation (EU) 2018/1725 and providing you with information about the data processing operation.

3. LEGAL BASIS FOR THE PROCESSING

The legal basis of the processing operation is

Article 5 (1) (a): the processing is necessary for performance of tasks in the public interest attributed by Union or Member State legislation ECDC Founding regulation 851/2004, specifically article: Art. 3(2)(d), Art. 5(2 and 3), Art. 6(2), Art. 9(6) Art. 14(3), Art. 18(5 and7) IP on organisation of meetings (ECDC/IP/84 rev1), art. 33 of Staff Regulations

4. CATEGORIES OF PERSONAL DATA COLLECTED

The categories of data collected and used for the processing operations are the following:

Name (first name and surname) E-mail Phone Number Date of Birth Gender Country of Birth Country of Residence Address Place of Employment Work Position/Occupation Dietary requirements financial data as per LEF and BAF in case of travel and accommodat

The provision of the personal data is mandatory to meet a statutory requirement or to meet a contractual requirement.

Th i f d t ill t b d f t t d d i i ki i l di fili

The processing of your data will not be used for an automated decision making, including profiling.

5. WHO HAS ACCESS TO YOUR INFORMATION AND TO WHOM IS IT DISCLOSED?

The recipients of the data are the following:

ECDC staff and personnel EU institutions and bodies (e.g. Commission, other agencies) ECDC contractors, suppliers and tenderers

Your personal data may be transferred to recipients in the following third countries or international organisations No transfers of personal data to recipients in third countries or international organisations is envisaged. However, selected personal data may be used to draw up a list of participants which may be distributed at the event. If representative of third countries or international organisation are participating in the meeting as participants they will be able to access this data. If the meeting location is in third countries, personal data may be transferred outside the EU/EEA for travel and accommodation arrangements.

6. HOW LONG DO WE KEEP YOUR DATA?

7 years after the completion of the event or meeting

7. HOW DO WE PROTECT AND SAFEGUARD YOUR INFORMATION?

In order to protect your personal data, a number of technical and organisational measures have been put in place. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the data being processed. Organisational measures include restricting access to the data to authorised persons with a legitimate need to know for the purposes of this processing operation.

8. WHAT ARE YOUR RIGHTS AND HOW YOU CAN EXERCISE THEM?

The Controller may be contacted at any time by the data subjects for exercising the right of access, to rectify, to block, to erase, to transmit or to object to the processing of the data. Where the legal basis to the processing is consent, this consent can be withdrawn at any time. The Controller can be contacted on: [email protected]

Data subjects can request the deletion of their personal data by the data controller, who will do so within 30 working days.

Data subjects can also contact the ECDC Data Protection Officer (DPO) in case of any difficulties or for any questions relating to the processing of their personal data at the following email address: [email protected]. The data subject has the right of recourse at any time to the European Data Protection Supervisor: www.edps.europa.eu and at [email protected].

Exceptions based on Regulation (EU) 2018/1725 may apply.

Privacy Statement

ECDC Physical events and meetings

1. PURPOSE OF THE PROCESSING OPERATION

ECDC processes the personal data collected in accordance with Regulation (EU) 2018/1725. The purpose of the processing is the following: To organise physical meetings, including logistics, security, financial arrangements for meetings ( including training sessions, interviews and medical checks for job candidates), within or outside ECDC premises.

2. IDENTITY OF THE DATA CONTROLLER

European Centre for Disease Prevention and Control (ECDC), Gustav III:S Boulevard 40, 16973 Solna, Sweden Resource Management Services (RMS), Corporate Services, [email protected]

Your personal data are processed in joint controllership with:

Not applicable

Please note that ECDC as the main controller is responsible for processing your requests for exercising the rights of data subjects under Regulation (EU) 2018/1725 and providing you with information about the data processing operation.

3. LEGAL BASIS FOR THE PROCESSING

The legal basis of the processing operation is

Article 5 (1) (a): the processing is necessary for performance of tasks in the public interest attributed by Union or Member State legislation ECDC Founding regulation 851/2004, specifically article: Art. 3(2)(d), Art. 5(2 and 3), Art. 6(2), Art. 9(6) Art. 14(3), Art. 18(5 and7) IP on organisation of meetings (ECDC/IP/84 rev1), art. 33 of Staff Regulations

4. CATEGORIES OF PERSONAL DATA COLLECTED

The categories of data collected and used for the processing operations are the following:

Name (first name and surname) E-mail Phone Number Date of Birth Gender Country of Birth Country of Residence Address Place of Employment Work Position/Occupation Dietary requirements financial data as per LEF and BAF in case of travel and accommodat

The provision of the personal data is mandatory to meet a statutory requirement or to meet a contractual requirement.

Th i f d t ill t b d f t t d d i i ki i l di fili

The processing of your data will not be used for an automated decision making, including profiling.

5. WHO HAS ACCESS TO YOUR INFORMATION AND TO WHOM IS IT DISCLOSED?

The recipients of the data are the following:

ECDC staff and personnel EU institutions and bodies (e.g. Commission, other agencies) ECDC contractors, suppliers and tenderers

Your personal data may be transferred to recipients in the following third countries or international organisations No transfers of personal data to recipients in third countries or international organisations is envisaged. However, selected personal data may be used to draw up a list of participants which may be distributed at the event. If representative of third countries or international organisation are participating in the meeting as participants they will be able to access this data. If the meeting location is in third countries, personal data may be transferred outside the EU/EEA for travel and accommodation arrangements.

6. HOW LONG DO WE KEEP YOUR DATA?

7 years after the completion of the event or meeting

7. HOW DO WE PROTECT AND SAFEGUARD YOUR INFORMATION?

In order to protect your personal data, a number of technical and organisational measures have been put in place. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the data being processed. Organisational measures include restricting access to the data to authorised persons with a legitimate need to know for the purposes of this processing operation.

8. WHAT ARE YOUR RIGHTS AND HOW YOU CAN EXERCISE THEM?

The Controller may be contacted at any time by the data subjects for exercising the right of access, to rectify, to block, to erase, to transmit or to object to the processing of the data. Where the legal basis to the processing is consent, this consent can be withdrawn at any time. The Controller can be contacted on: [email protected]

Data subjects can request the deletion of their personal data by the data controller, who will do so within 30 working days.

Data subjects can also contact the ECDC Data Protection Officer (DPO) in case of any difficulties or for any questions relating to the processing of their personal data at the following email address: [email protected]. The data subject has the right of recourse at any time to the European Data Protection Supervisor: www.edps.europa.eu and at [email protected].

Exceptions based on Regulation (EU) 2018/1725 may apply.

Cigna International Health Services OPS-GP (04) Postbox 69 2140 Antwerpen (Belgium)

Stockholm, September 2021

TRAVEL INSURANCE CONTRACT 2.004.760

ECDC travel insurance is provided by Cigna International Health Services. All staff and sponsored meeting delegates traveling on behalf of ECDC are covered by this insurance. The insurance takes effect as from the time one leaves their home/office for the meeting/mission and ends upon return to home/office. Times outside this period are not covered.

Coverage includes, among others, medical expenses as well as costs for repatriation in case of personal accident and/or serious illness, theft, riots, etc. For medical expenses, travel insurance is complementary insurance. Any costs or damages that are not covered by the primary insurance (private, national, or corporate) will be supplemented by Cigna travel insurance upon a written declaration that such expense had not been covered.

In case of emergency:

In case of emergency, you should contact the Help Desk available 24h. Identify yourself with your name, the Institution you belong to, the number of contract 2.004.760, and a short description of the situation you are facing.

Tel: +32 3 293 18 16 Fax: +32 3 252 69 58 Email: [email protected]

HOW TO CLAIM

Send an email to [email protected] to notify, get advice and or receive the claim

form.

On the following page, you will find a general description of the benefits covered by this insurance.

Missions & Meetings Corporate Services Section (RMS) European Centre for Disease Prevention and Control (ECDC)

Gustav III:s boulevard 40 SE - 169 73 Solna Tel: +46 8 5860 000 E-mail: [email protected]

CONTRACT 2.004.760 September 2021

GENERAL DESCRIPTION ON WHAT IS COVERED

The Cahier de charges and the general and special terms and conditions of the policy prevail and give a complete overview of the

established guarantees.

DURATION OF THE COVER

The complementary mission insurance covers from the beginning until the end of the mission/ work- related travel to attend a meeting. Times outside this period are not covered. Only duly pre-authorised private deviations can be covered.

INTERRUPTIONS

Only interruptions of mission/meeting due to riots, terrorism or natural disasters, sickness, death of a family member or close colleague, serious illness of a family member, hospitalization of a child under eighteen, a spouse or parent or a serious incident at home are covered. Accidents or sickness occurring prior to or just after the mission are not covered.

CANCELLATIONS

Cancellations of mission/meeting due to weather, traffic, transport strikes, sickness or death of a family member are not covered.

PRIVATE CAR

Costs and damages incurred with use of private car are not reimbursable.

DELAYED LUGGAGE

Delayed luggage is covered as from a minimum delay of 8 hours. After this time, the insured person is entitled to buy emergency items such as clothes and toiletries that are necessary for the time of the delay. The original receipts have to be included in the claim.

LOSS OR THEFT OF LUGGAGE

In case the luggage is lost or stolen, the following supporting documents are needed:

• Declaration made to the police, the travel company or to any other relevant authority.

• Confirmation of final loss of luggage from the transport carrier.

• Detail of the indemnity received.

• Exhaustive list of lost or stolen items with purchase invoices.

• In case of damage: estimate/invoice for repairs.

COVID-19 PROVISIONS

The insurance covers repatriation when needed and Covid-19 test if requested by a medical doctor. If based on medical ground, the traveller cannot be repatriated and needs to extend the stay beyond the mission/meeting (quarantine), daily allowance and hotel expenses are reimbursable within ceilings. In such cases, a confirmation from a doctor that the person is tested positive (PCR test only, no self- tests) and exact days of quarantine, is needed.

No coverage is foreseen if tests are negative or in absence of symptoms.

BENEFITS IN CASE OF A TRAVEL INCIDENT

1. Illness/accident/death

1.0 Transportation to the nearest hospital 1.1 Repatriation to the place of employment 1.2 Hospitalisation I medical care 1.3 Extra subsistence expenses

1.4 Travel and subsistence expenses for a member of the family

1.5 Sending essential medication 1.6 Sending a doctor 1.7 Repatriation of the insured person’s body to

a place chosen by the family 1.8 Coffin costs 1.9 Search and rescue costs

2. Early return

2.0 Due to riots, terrorism, natural disaster 2.1 Due to death of a family member of close

colleague 2.2 Due to serious illness of a family member 2.3 Due to hospitalisation of a child under 18, a

spouse or one of the parents 2.4 Due to serious accidents at home or office

3. Logistical and administrative assistance

3.0 Replacement of passports, identity papers and credit cards 3.1 Transfer of funds 3.2 Loss, theft, or damage to luggage 3.3 Baggage delays over 8 hours: payment of costs for buying essential personal items

4. Legal assistance

4.0 Advance to cover bail 4.1 Advance to cover lawyer fees 4.2 Legal assistance where the insured person is

detained/threatened with detention following a road traffic accident: cover of lawyers' fees

5. Mission life/ invalidity insurance

Repayment of outstanding debts on property

normally covered by a valid policy taken out by the

person on mission where, by virtue of the

circumstances of an accident occurring during the

mission, the personal Insurance cover of that

person is excluded or limited, and the insurance

company exercises that exclusion or limitation.

Page 1 of 1

Subject: Invitation to the ECDC’s National Focal Points for Communication

Meeting – 12-13 February 2025

Dear colleague, The European Centre for Disease Prevention and Control (ECDC) kindly invites you to participate in the above- mentioned meeting taking place as hybrid (in-person and virtual) event on 12 – 13 February 2025 in Sweden, at ECDC premises in Gustav III’s Boulevard 40, Solna, Sweden.

The meeting starts on 12 February at 09.00 and finishes on 13 February 2025 at 13.00 with a takeaway lunch. The main purpose of the meeting is to provide an opportunity for an exchange with the network members on issues related to communication. Plans, priorities and information about upcoming communication activities will be shared among participants. Closer to the meeting date full agenda and any background materials will be distributed to participants. ECDC will organise and cover the costs of your flight (including travel insurance) and accommodation according to the meeting agenda and provide you with meals. You will also be entitled to claim the daily subsistence allowance and public transportation to/from the airport after attending the meeting, in line with the Rules for reimbursement of expenses incurred by guests invited by ECDC1. To confirm only for in-person participation and to proceed with the travel arrangements, please register at the following link by 15 January 2025. Prior approval from ECDC should be sought if you wish to make your own arrangements.

Should you not be able to attend in person and wish to attend the meeting virtually kindly send an email to [email protected]. Connection details will be provided upon confirmation of participation.

If you are unable to attend, we would appreciate if you could appoint an alternate from your organisation. We kindly request that each country nominates one participant for the meeting. Should you have any questions please don’t hesitate to contact [email protected]. We look forward to receiving confirmation of your participation and welcoming you in Stockholm!

Yours sincerely, Piotr Kramarz ECDC Chief Scientist Encl.: Draft Agenda

ECDC Travel Insurance Information Privacy Statement

1 https://ecdc.europa.eu/en/publications-data/rules-reimbursement-expenses-incurred-invitees-invited-ecdc

Stockholm, 11 December 2024

ECDC Ref: CS0002782

1/2 European Centre for Disease Prevention and Control (ECDC) Gustav den III:s Boulevard 40, 169 73 Solna, Sweden Phone: +46 (0)8 58 60 10 00 - Fax: +46 (0)8 58 60 10 01

www.ecdc.europa.eu

NFPs for Communication meeting 12-13 February 2025

Hybrid meeting (in-person/online) Preliminary Meeting agenda

12 February 2025

DAY 1 09:00 – 17:30 CET

09:00 – 09:10 Welcome by ECDC Director Pamela Rendi-Wagner ECDC

09:10 – 09:30 Welcome, housekeeping and tour de table Barbara Albiger ECDC

09:30 – 10:00 Taskforce on AI at ECDC ECDC guidelines for staff on the use of AI

Anca Moruzov ECDC

10:00 – 11:00 Artificial Intelligence in scientific writing, communication and publishing: Challenges posed by generative AI in drafting scientific reports.

Ines Steffens and Jeremy Duns ECDC

11:00 – 11:30 Coffee break

11:30 – 12:00 Country experience 1 TBC

12:00 – 12:30 Country experience 2 TBC

13:00 – 14:00 Lunch

14:00 – 15:00 Leveraging artificial intelligence for strategic communication: current trends TBC

2/2 European Centre for Disease Prevention and Control (ECDC) Gustav den III:s Boulevard 40, 169 73 Solna, Sweden Phone: +46 (0)8 58 60 10 00 - Fax: +46 (0)8 58 60 10 01

www.ecdc.europa.eu

15:00 – 16:00 AI Workshop – part I TBC

16:00 – 16:30 Coffee break

16:30 – 17:00 AI Workshop – part II TBC

17:00 – 17:30 Reporting back from the workshop Barbara Albiger ECDC

19:00 – 21:00 Dinner at The Winery Hotel

13 February 2025

DAY 2 09:00 – 13:00 CET

09:00 – 09:10 Welcome day 2 Barbara Albiger ECDC

09:10 – 10:10 Artificial intelligence for social listening and applications for risk communication, community engagement and infodemics management- WHO approach

TBC

10:10 – 10:40 ECDC: prevention framework ECDC Lighthouse & tackling misinformation/infodemics

John Kinsman (TBC) ECDC

10:40 – 11:10 Coffee break

11:10 – 11:50 Lessons learnt from a crisis: Eurosurveillance retraction request

Caroline Daamen ECDC

11:50 – 12:15 ECDC: influencer campaigns Mikolaj Handzlik ECDC

12:15 – 12:50 Tour de table: upcoming communication priorities for ECDC and at national level

Barbara Albiger ECDC

12:50 – 13:00 Closing and next steps Barbara Albiger ECDC

13:00 Takeaway lunch and end of the meeting

Cigna International Health Services OPS-GP (04) Postbox 69 2140 Antwerpen (Belgium)

Stockholm, September 2021

TRAVEL INSURANCE CONTRACT 2.004.760

ECDC travel insurance is provided by Cigna International Health Services. All staff and sponsored meeting delegates traveling on behalf of ECDC are covered by this insurance. The insurance takes effect as from the time one leaves their home/office for the meeting/mission and ends upon return to home/office. Times outside this period are not covered.

Coverage includes, among others, medical expenses as well as costs for repatriation in case of personal accident and/or serious illness, theft, riots, etc. For medical expenses, travel insurance is complementary insurance. Any costs or damages that are not covered by the primary insurance (private, national, or corporate) will be supplemented by Cigna travel insurance upon a written declaration that such expense had not been covered.

In case of emergency:

In case of emergency, you should contact the Help Desk available 24h. Identify yourself with your name, the Institution you belong to, the number of contract 2.004.760, and a short description of the situation you are facing.

Tel: +32 3 293 18 16 Fax: +32 3 252 69 58 Email: [email protected]

HOW TO CLAIM

Send an email to [email protected] to notify, get advice and or receive the claim

form.

On the following page, you will find a general description of the benefits covered by this insurance.

Missions & Meetings Corporate Services Section (RMS) European Centre for Disease Prevention and Control (ECDC)

Gustav III:s boulevard 40 SE - 169 73 Solna Tel: +46 8 5860 000 E-mail: [email protected]

CONTRACT 2.004.760 September 2021

GENERAL DESCRIPTION ON WHAT IS COVERED

The Cahier de charges and the general and special terms and conditions of the policy prevail and give a complete overview of the

established guarantees.

DURATION OF THE COVER

The complementary mission insurance covers from the beginning until the end of the mission/ work- related travel to attend a meeting. Times outside this period are not covered. Only duly pre-authorised private deviations can be covered.

INTERRUPTIONS

Only interruptions of mission/meeting due to riots, terrorism or natural disasters, sickness, death of a family member or close colleague, serious illness of a family member, hospitalization of a child under eighteen, a spouse or parent or a serious incident at home are covered. Accidents or sickness occurring prior to or just after the mission are not covered.

CANCELLATIONS

Cancellations of mission/meeting due to weather, traffic, transport strikes, sickness or death of a family member are not covered.

PRIVATE CAR

Costs and damages incurred with use of private car are not reimbursable.

DELAYED LUGGAGE

Delayed luggage is covered as from a minimum delay of 8 hours. After this time, the insured person is entitled to buy emergency items such as clothes and toiletries that are necessary for the time of the delay. The original receipts have to be included in the claim.

LOSS OR THEFT OF LUGGAGE

In case the luggage is lost or stolen, the following supporting documents are needed:

• Declaration made to the police, the travel company or to any other relevant authority.

• Confirmation of final loss of luggage from the transport carrier.

• Detail of the indemnity received.

• Exhaustive list of lost or stolen items with purchase invoices.

• In case of damage: estimate/invoice for repairs.

COVID-19 PROVISIONS

The insurance covers repatriation when needed and Covid-19 test if requested by a medical doctor. If based on medical ground, the traveller cannot be repatriated and needs to extend the stay beyond the mission/meeting (quarantine), daily allowance and hotel expenses are reimbursable within ceilings. In such cases, a confirmation from a doctor that the person is tested positive (PCR test only, no self- tests) and exact days of quarantine, is needed.

No coverage is foreseen if tests are negative or in absence of symptoms.

BENEFITS IN CASE OF A TRAVEL INCIDENT

1. Illness/accident/death

1.0 Transportation to the nearest hospital 1.1 Repatriation to the place of employment 1.2 Hospitalisation I medical care 1.3 Extra subsistence expenses

1.4 Travel and subsistence expenses for a member of the family

1.5 Sending essential medication 1.6 Sending a doctor 1.7 Repatriation of the insured person’s body to

a place chosen by the family 1.8 Coffin costs 1.9 Search and rescue costs

2. Early return

2.0 Due to riots, terrorism, natural disaster 2.1 Due to death of a family member of close

colleague 2.2 Due to serious illness of a family member 2.3 Due to hospitalisation of a child under 18, a

spouse or one of the parents 2.4 Due to serious accidents at home or office

3. Logistical and administrative assistance

3.0 Replacement of passports, identity papers and credit cards 3.1 Transfer of funds 3.2 Loss, theft, or damage to luggage 3.3 Baggage delays over 8 hours: payment of costs for buying essential personal items

4. Legal assistance

4.0 Advance to cover bail 4.1 Advance to cover lawyer fees 4.2 Legal assistance where the insured person is

detained/threatened with detention following a road traffic accident: cover of lawyers' fees

5. Mission life/ invalidity insurance

Repayment of outstanding debts on property

normally covered by a valid policy taken out by the

person on mission where, by virtue of the

circumstances of an accident occurring during the

mission, the personal Insurance cover of that

person is excluded or limited, and the insurance

company exercises that exclusion or limitation.

Page 1 of 1

Subject: Invitation to the ECDC’s National Focal Points for Communication

Meeting – 12-13 February 2025

Dear colleague, The European Centre for Disease Prevention and Control (ECDC) kindly invites you to participate in the above- mentioned meeting taking place as hybrid (in-person and virtual) event on 12 – 13 February 2025 in Sweden, at ECDC premises in Gustav III’s Boulevard 40, Solna, Sweden.

The meeting starts on 12 February at 09.00 and finishes on 13 February 2025 at 13.00 with a takeaway lunch. The main purpose of the meeting is to provide an opportunity for an exchange with the network members on issues related to communication. Plans, priorities and information about upcoming communication activities will be shared among participants. Closer to the meeting date full agenda and any background materials will be distributed to participants. ECDC will organise and cover the costs of your flight (including travel insurance) and accommodation according to the meeting agenda and provide you with meals. You will also be entitled to claim the daily subsistence allowance and public transportation to/from the airport after attending the meeting, in line with the Rules for reimbursement of expenses incurred by guests invited by ECDC1. To confirm only for in-person participation and to proceed with the travel arrangements, please register at the following link by 15 January 2025. Prior approval from ECDC should be sought if you wish to make your own arrangements.

Should you not be able to attend in person and wish to attend the meeting virtually kindly send an email to [email protected]. Connection details will be provided upon confirmation of participation.

If you are unable to attend, we would appreciate if you could appoint an alternate from your organisation. We kindly request that each country nominates one participant for the meeting. Should you have any questions please don’t hesitate to contact [email protected]. We look forward to receiving confirmation of your participation and welcoming you in Stockholm!

Yours sincerely, Piotr Kramarz ECDC Chief Scientist Encl.: Draft Agenda

ECDC Travel Insurance Information Privacy Statement

1 https://ecdc.europa.eu/en/publications-data/rules-reimbursement-expenses-incurred-invitees-invited-ecdc

Stockholm, 11 December 2024

ECDC Ref: CS0002782

1/2 European Centre for Disease Prevention and Control (ECDC) Gustav den III:s Boulevard 40, 169 73 Solna, Sweden Phone: +46 (0)8 58 60 10 00 - Fax: +46 (0)8 58 60 10 01

www.ecdc.europa.eu

NFPs for Communication meeting 12-13 February 2025

Hybrid meeting (in-person/online) Preliminary Meeting agenda

12 February 2025

DAY 1 09:00 – 17:30 CET

09:00 – 09:10 Welcome by ECDC Director Pamela Rendi-Wagner ECDC

09:10 – 09:30 Welcome, housekeeping and tour de table Barbara Albiger ECDC

09:30 – 10:00 Taskforce on AI at ECDC ECDC guidelines for staff on the use of AI

Anca Moruzov ECDC

10:00 – 11:00 Artificial Intelligence in scientific writing, communication and publishing: Challenges posed by generative AI in drafting scientific reports.

Ines Steffens and Jeremy Duns ECDC

11:00 – 11:30 Coffee break

11:30 – 12:00 Country experience 1 TBC

12:00 – 12:30 Country experience 2 TBC

13:00 – 14:00 Lunch

14:00 – 15:00 Leveraging artificial intelligence for strategic communication: current trends TBC

2/2 European Centre for Disease Prevention and Control (ECDC) Gustav den III:s Boulevard 40, 169 73 Solna, Sweden Phone: +46 (0)8 58 60 10 00 - Fax: +46 (0)8 58 60 10 01

www.ecdc.europa.eu

15:00 – 16:00 AI Workshop – part I TBC

16:00 – 16:30 Coffee break

16:30 – 17:00 AI Workshop – part II TBC

17:00 – 17:30 Reporting back from the workshop Barbara Albiger ECDC

19:00 – 21:00 Dinner at The Winery Hotel

13 February 2025

DAY 2 09:00 – 13:00 CET

09:00 – 09:10 Welcome day 2 Barbara Albiger ECDC

09:10 – 10:10 Artificial intelligence for social listening and applications for risk communication, community engagement and infodemics management- WHO approach

TBC

10:10 – 10:40 ECDC: prevention framework ECDC Lighthouse & tackling misinformation/infodemics

John Kinsman (TBC) ECDC

10:40 – 11:10 Coffee break

11:10 – 11:50 Lessons learnt from a crisis: Eurosurveillance retraction request

Caroline Daamen ECDC

11:50 – 12:15 ECDC: influencer campaigns Mikolaj Handzlik ECDC

12:15 – 12:50 Tour de table: upcoming communication priorities for ECDC and at national level

Barbara Albiger ECDC

12:50 – 13:00 Closing and next steps Barbara Albiger ECDC

13:00 Takeaway lunch and end of the meeting