High-Level Meeting on Civil Society and Crisis Preparedness,

AGENDA High-Level Meeting - CSO as Resilience Factor . Warsaw. February 4-5.2025rev2.docx

Civil Society as a Crisis Readiness Factor
in the Present EU
Warsaw, February 4th - 5th, 2025
PGE National Stadium, Conference Centre Gate 1, 2nd floor, Room “Warsaw”

Main goal of the meeting: Exchange of information and good practices for involving civil society organizations, volunteers and the citizens in both crisis preparedness and resilience building initiatives, in line with the recommendations of S. Niinistö's Report "Safer Together" (building / operationalizing the concept of whole-society-approach).
Agenda day 1
09.00 – 10.00 Registration of accredited participants and welcome coffee
10.00 – 10.10 Opening of the meeting by the Minister for Civil Society
10.10 – 11.10 Inauguration panel with participation of:
President of the European Economic and Social Committee
Representative of UNHCR in Poland
Representative of Directorate General ECHO (tbc)
Managing Director of the Civil Society Europe (tbc)
11.10 – 12.00 introduction of delegations (2 mins / country)
12.00 – 13.00 lunch break
13.00 – 13.30 introducing the concept of the initiative by the Director Department for Civil Society +questions from participants
13.30 – 14.00 Information about the progress of work by the EESC Rapporteur on the EESC opinion SOC/812 “Crises and crisis phenomena in modern Europe and civil society”
14.00 – 14.30 Discussion: questions and remarks by delegates
14.30 – 14.45 coffee
14.45 – 16.00 panel presentations: involvement of NGOs in recent crises – covid-19 pandemic, refugee / migration crisis, flooding 2024, coordination tools
16.00 – 16.15 summary of Day 1 + coffee / networking
19.00 – 21.30 official dinner at ResPublica Palace / Pałac Rzeczpospolitej
address: Plac Krasińskich 3/5, Warsaw

Agenda day 2
09.15 – 10.00 Presentation of the working document: “Competences for dialogue with civil society in the Member States of the European Union. Current status and good practices of cooperation in crisis situations."
10.00 – 11.00 Discussion and remarks by delegates: (4 min. / country)
11.00 – 11.15 coffee break
11.15 – 12.45 Civil protection perspective - summary of works in Groups PROCIV, AHWP Resilience and discussion
12.45 – 13.15 Summary of the High Level Meeting and next steps
13.15 – 14.00 lunch and networking

Additional information:
2 weeks before the event a document containing initial information from the survey (provided by administrations responsible for civil society) will be circulated to the accredited participants in order to prepare discussion on possible areas for cooperation at EU level.

E-kiri.eml

TÄHELEPANU! Tegemist on väljastpoolt asutust saabunud kirjaga. Tundmatu saatja korral palume linke ja faile mitte avada!

Good Morning!

Please find in attachment agenda and invitation to the High-Level Meeting on Civil Society and Crisis Preparedness, which will take place on February 4th and 5th, 2025, in Warsaw, Poland.

We look forward to hearing from You!

Kind Regards!
Marta Radosz

Counsellor

Civil Society Department

Chancellery of The Prime Minister

Al. Ujazdowskie 1/3 Warsaw

Poland

Mob. +48 783 929 701

MARTA RADOSZ
radca

Wydział Programowania, Dialogu Obywatelskiego i Partycypacji
Departament Społeczeństwa Obywatelskiego

+48 22 694 62 02 , 783 929 701
[email protected]
gov.pl/premier

Al.Ujazdowskie 1/3, 00-583 Warszawa

RODO - Informacja dotycząca przetwarzania danych osobowych znajduje się w Biuletynie Informacji Publicznej Kancelarii Prezesa
Rady Ministrów.

Ta wiadomość jest przeznaczona do wyłącznego użytku jej adresata. Jeśli otrzymali Pań stwo tę wiadomość przez pomył kę, prosimy
o bezzwł oczne skontaktowanie się z nadawcą oraz jej usunięcie. Jeśli nie są Pań stwo adresatem tej wiadomości, to jej wykorzystanie,
w szczególności poprzez rozpowszechnianie, dystrybucję, powielanie, publikację wiadomości lub zawartych w niej informacji i/lub
dokumentów, jest zabronione.

AGENDA High-Level Meeting - CSO as Resilience Factor . Warsaw. February 4-5.2025rev2.docx

Civil Society as a Crisis Readiness Factor
in the Present EU
Warsaw, February 4th - 5th, 2025
PGE National Stadium, Conference Centre Gate 1, 2nd floor, Room “Warsaw”

Main goal of the meeting: Exchange of information and good practices for involving civil society organizations, volunteers and the citizens in both crisis preparedness and resilience building initiatives, in line with the recommendations of S. Niinistö's Report "Safer Together" (building / operationalizing the concept of whole-society-approach).
Agenda day 1
09.00 – 10.00 Registration of accredited participants and welcome coffee
10.00 – 10.10 Opening of the meeting by the Minister for Civil Society
10.10 – 11.10 Inauguration panel with participation of:
President of the European Economic and Social Committee
Representative of UNHCR in Poland
Representative of Directorate General ECHO (tbc)
Managing Director of the Civil Society Europe (tbc)
11.10 – 12.00 introduction of delegations (2 mins / country)
12.00 – 13.00 lunch break
13.00 – 13.30 introducing the concept of the initiative by the Director Department for Civil Society +questions from participants
13.30 – 14.00 Information about the progress of work by the EESC Rapporteur on the EESC opinion SOC/812 “Crises and crisis phenomena in modern Europe and civil society”
14.00 – 14.30 Discussion: questions and remarks by delegates
14.30 – 14.45 coffee
14.45 – 16.00 panel presentations: involvement of NGOs in recent crises – covid-19 pandemic, refugee / migration crisis, flooding 2024, coordination tools
16.00 – 16.15 summary of Day 1 + coffee / networking
19.00 – 21.30 official dinner at ResPublica Palace / Pałac Rzeczpospolitej
address: Plac Krasińskich 3/5, Warsaw

Agenda day 2
09.15 – 10.00 Presentation of the working document: “Competences for dialogue with civil society in the Member States of the European Union. Current status and good practices of cooperation in crisis situations."
10.00 – 11.00 Discussion and remarks by delegates: (4 min. / country)
11.00 – 11.15 coffee break
11.15 – 12.45 Civil protection perspective - summary of works in Groups PROCIV, AHWP Resilience and discussion
12.45 – 13.15 Summary of the High Level Meeting and next steps
13.15 – 14.00 lunch and networking

Additional information:
2 weeks before the event a document containing initial information from the survey (provided by administrations responsible for civil society) will be circulated to the accredited participants in order to prepare discussion on possible areas for cooperation at EU level.

Mr M. Klaos.pdf

Phone number: + 48 22 694 75 29 Address: Al. Ujazdowskie 1/3, E-mail address: [email protected] 00-583 Warsaw, Poland Website: www.gov.pl/web/pozytek

Civil Society Department Warsaw, 14.01.2025. Director

Łukasz Jachimowicz

Mr Margo Klaos

Director General

Directorate of the Estonian Rescue Board

Estonian Rescue Board

Dear Sir,

Within the framework of the presidency of Poland of the European Union Council in the first

half of 2025, coming at a time of uncertainty and concern, the Polish Government decided to

focus on activities strengthening European security in all its dimensions: external, internal,

information, economic, energy, food, and health.

The Minister for Civil Society, member of the Council of Ministers of the Republic of Poland,

decided to undertake a new initiative within the framework of European cooperation, aiming

at strengthening and highlighting the role of civil society in building preparedness and

resilience to crises. This important role has already been pointed out in Chapter 4 of the

Report commissioned by the European Commission ‘Safer Together: Strengthening Europe's

Civilian and Military Preparedness and Readiness’, by Sauli Niinistö, published on October 30th,

2024. It will be further explored by authors of the special opinion by the European Economic

and Social Committee that is being prepared on request of the Polish Government for the

presidency proceedings. In order to make impact, the expert work must be completed (and

challenged) by bringing this key topic into practical discussion and exchange between

practitioners on decision-making level.

Taking into account the above facts, I am pleased to invite you to participate in the High-

Level Meeting on Civil Society and Crisis Preparedness, which will take place on February

4th and 5th, 2025, in Warsaw, Poland.

Phone number: + 48 22 694 75 29 Address: Al. Ujazdowskie 1/3, E-mail address: [email protected] 00-583 Warsaw, Poland Website: www.gov.pl/web/pozytek

The purpose of this meeting is to bring together public administration senior officials from EU

Member States to exchange experiences and identify key challenges in cooperation between

public administration and civil society organizations (CSOs) in times of crisis. This initiative, first

time bringing together representatives of Member States on the social dimension of the

internal security topic, represents a corner-stone for launching a multi-sectoral debate at

European level on ‘Civil Society as a Crisis Readiness Factor in the Present EU’.

(for more information please check: www.poland25.eu )

The event will gather 2 delegates by each country: a representative of government

administration of the EU Member States, at the decision-making level, responsible for the

cooperation with civil society and civil society organisations during crisis situations1 and a

representative of government administration specializing in inter-sectoral/inter-

ministerial/international coordination of civil protection and crisis management.

The proceedings will be conducted in English. Attached, you will find the draft agenda for

the meeting.

Upon the confirmation of the name, position and email address of Your Institution’s

representative, a separate email will be sent with the link to the official Polish Presidency

Accreditation Platform along information about logistics.

10 days before the meeting, an analytical document will be shared, presenting results of the

initial survey, that was circulated to EU MS earlier in summer 2024. Based on information

shared by each Member State through the survey, a mapping of relevant structures in EU MS

has been prepared and will be shared with meeting participants.

1 For countries where there is no particular structure responsible for dialogue with civil society it can be a representative of government administration with expertise in the area of cooperation with NGO during crisis situations such as migration crisis/natural disasters/energy crisis.

Phone number: + 48 22 694 75 29 Address: Al. Ujazdowskie 1/3, E-mail address: [email protected] 00-583 Warsaw, Poland Website: www.gov.pl/web/pozytek

In order to prepare meeting discussions, we would like to ask to share insights into your

country’s institutional and administrative structures related to cooperation with civil society

within the resilience building and crisis preparedness context, possibly with examples of good

practices or relevant experiences. We expect 4-5-minute interventions by each of counties.

Please confirm the participation as soon as possible on both email addresses at:

[email protected] and cc [email protected] , in order to receive the link to

the presidency accreditation platform. Note, that for security reasons, the accreditation

platform, will admit registration of delegates only by January 22nd, 2025.

For any additional logistical details, please contact Ms. Marta Radosz at

[email protected] and cc [email protected].

We do look forward to welcoming You personally or your Institution’s representative to this

important meeting and to engaging in fruitful discussions that will help shape our shared

response to crisis challenges in the European Union.

Yours sincerely,

Łukasz Jachimowicz

Director

E-kiri.pdf

Saatja: Radosz Marta <[email protected]>

Saadetud: 14.01.2025 15:17

Adressaat: Margo Klaos <[email protected]>; Päästeamet <[email protected]>

Teema: High-Level Meeting on Civil Society and Crisis Preparedness, February 4th and 5th,

2025, Warsaw

Manused: AGENDA High-Level Meeting - CSO as Resilience Factor . Warsaw. February 4-

5.2025rev2.docx; Mr M. Klaos.pdf

TÄHELEPANU! Tegemist on väljastpoolt asutust saabunud kirjaga. Tundmatu saatja korral palume linke ja faile mitte avada!

Good Morning! Please find in attachment agenda and invitation to the High-Level Meeting on Civil Society and Crisis Preparedness, which will take place on February 4th and 5th, 2025, in Warsaw, Poland. We look forward to hearing from You! Kind Regards! Marta Radosz Counsellor Civil Society Department Chancellery of The Prime Minister Al. Ujazdowskie 1/3 Warsaw Poland Mob. +48 783 929 701 MARTA RADOSZ radca Wydział Programowania, Dialogu Obywatelskiego i Partycypacji

Departament Społeczeństwa Obywatelskiego

+48 22 694 62 02 , 783 929 701

[email protected]

gov.pl/premier

Al.Ujazdowskie 1/3, 00-583 Warszawa

RODO - Informacja dotycząca przetwarzania danych osobowych znajduje się w Biuletynie Informacji Publicznej Kancelarii Prezesa Rady Ministrów. Ta wiadomość jest przeznaczona do wyłącznego użytku jej adresata. Jeśli otrzymali Pań stwo tę wiadomość przez pomył kę, prosimy o bezzwł oczne skontaktowanie się z nadawcą oraz jej usunięcie. Jeśli nie są Pań stwo adresatem tej wiadomości, to jej wykorzystanie, w szczególności poprzez rozpowszechnianie, dystrybucję, powielanie, publikację wiadomości lub zawartych w niej informacji i/lub dokumentów, jest zabronione.