Information day, 4 February 2025: Track 1 call for proposals, TAFF call for expression of interest and PPRD East 4 restricted invitation to submit a proposal

Agenda Track 1 info day 2025_10 Jan.pdf

Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË - Tel. +32 22991111

EUROPEAN COMMISSION DIRECTORATE-GENERAL FOR EUROPEAN CIVIL PROTECTION AND HUMANITARIAN AID

OPERATIONS (ECHO)

Prevention and Preparedness Capacity Building

UNION CIVIL PROTECTION MECHANISM

TECHNICAL ASSISTANCE FOR DISASTER RISK MANAGEMENT (“TRACK 1”) &

TECHNICAL ASSISTANCE FINANCING FACILITY (TAFF) &

THE REGIONAL CIVIL PROTECTION PROGRAMME IN THE EASTERN PARTNERSHIP

COUNTRIES (PPRD EAST 4)

- INFORMATION DAY -

TUESDAY 4 FEBRUARY 2025, 12:30 – 15:15 CET

WEB STREAMING

12:30 Welcome

Erwan Marteil, Head of Unit, B.3 Prevention and Preparedness Capacity Building, DG ECHO,

European Commission

12:35

12:45

Overview of Track 1 grants

Cristina Brailescu, Team Leader, DG ECHO B.3 Prevention and Preparedness Capacity Building

Overview of the call for proposals: call document and recommendations for a good

proposal

Christian Aagaard, Call Coordinator, and Juan Francisco Galvan Montero, Planning and Programming

Officer, DG ECHO B3

Application process: online platform and application form

Vladlena Doroshenko Salatenko, Call Coordinator, DG ECHO B.3

Questions & answers – slido.com

13:45 Wellbeing break

13:55 Overview of the progress during the 2024 Technical Assistance Financing Facility (TAFF) Christian Aagaard, Call Coordinator, DG ECHO B3

Overview of the 2025 TAFF call for Expression of Interest, including process and form

Zuzana Stanton-Geddes, Sr. Disaster Risk Management Specialist, World Bank; and Cristina Otano, Sr.

Operations Officer, Global Facility for Disaster Reduction and Recovery (GFDRR)

Questions & answers – slido.com

14:55 Regional civil protection programme in the Eastern Partnership countries (PPRD East 4):

Overview of the invitation to submit a proposal & Application process

Paule Gailiunaite, Desk Officer Civil Protection Cooperation, C.1 Southeast Europe, Eastern

Neighbourhood and Central Asia, DG ECHO

Questions & answers – slido.com

15:15-

15:30

Concluding remarks

2

The livestream link is also published on the Knowledge Network page.

The Track 1 call for proposals is published here:

Funding & Tenders Portal

Knowledge Network page

The TAFF call for expression of interest is published here:

Knowledge Network Page

TAFF Page

More information about PPRD East programme can be found here:

PPRD East 3 Knowledge Network page

Questions to the speakers can be asked via Slido.com:

E-kiri.eml

TÄHELEPANU! Tegemist on väljastpoolt asutust saabunud kirjaga. Tundmatu saatja korral palume linke ja faile mitte avada!

Dear Directors-General,

Dear Colleagues,

Please find attached an invitation and practical information regarding an information day to be organised online on 4 February 2025 from 12:30 to 15:30, on the Technical Assistance for

Disaster Risk Management “Track 1” (UCPM-2025-TRACK 1) call for proposals, call for expression of interest for the Technical Assistance Financing Facility (TAFF), and restricted invitation to submit a proposal for the Programme in the Eastern Partnership countries (PPRD East 4).

Best regards,

The Prevention and Preparedness Programme team

The Union Civil Protection Knowledge Network connects civil protection and disaster risk management communities,

sharing knowledge and growing collective strength in prevention of, preparedness for and response to disasters.

Agenda Track 1 info day 2025_10 Jan.pdf

Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË - Tel. +32 22991111

EUROPEAN COMMISSION DIRECTORATE-GENERAL FOR EUROPEAN CIVIL PROTECTION AND HUMANITARIAN AID

OPERATIONS (ECHO)

Prevention and Preparedness Capacity Building

UNION CIVIL PROTECTION MECHANISM

TECHNICAL ASSISTANCE FOR DISASTER RISK MANAGEMENT (“TRACK 1”) &

TECHNICAL ASSISTANCE FINANCING FACILITY (TAFF) &

THE REGIONAL CIVIL PROTECTION PROGRAMME IN THE EASTERN PARTNERSHIP

COUNTRIES (PPRD EAST 4)

- INFORMATION DAY -

TUESDAY 4 FEBRUARY 2025, 12:30 – 15:15 CET

WEB STREAMING

12:30 Welcome

Erwan Marteil, Head of Unit, B.3 Prevention and Preparedness Capacity Building, DG ECHO,

European Commission

12:35

12:45

Overview of Track 1 grants

Cristina Brailescu, Team Leader, DG ECHO B.3 Prevention and Preparedness Capacity Building

Overview of the call for proposals: call document and recommendations for a good

proposal

Christian Aagaard, Call Coordinator, and Juan Francisco Galvan Montero, Planning and Programming

Officer, DG ECHO B3

Application process: online platform and application form

Vladlena Doroshenko Salatenko, Call Coordinator, DG ECHO B.3

Questions & answers – slido.com

13:45 Wellbeing break

13:55 Overview of the progress during the 2024 Technical Assistance Financing Facility (TAFF) Christian Aagaard, Call Coordinator, DG ECHO B3

Overview of the 2025 TAFF call for Expression of Interest, including process and form

Zuzana Stanton-Geddes, Sr. Disaster Risk Management Specialist, World Bank; and Cristina Otano, Sr.

Operations Officer, Global Facility for Disaster Reduction and Recovery (GFDRR)

Questions & answers – slido.com

14:55 Regional civil protection programme in the Eastern Partnership countries (PPRD East 4):

Overview of the invitation to submit a proposal & Application process

Paule Gailiunaite, Desk Officer Civil Protection Cooperation, C.1 Southeast Europe, Eastern

Neighbourhood and Central Asia, DG ECHO

Questions & answers – slido.com

15:15-

15:30

Concluding remarks

2

The livestream link is also published on the Knowledge Network page.

The Track 1 call for proposals is published here:

Funding & Tenders Portal

Knowledge Network page

The TAFF call for expression of interest is published here:

Knowledge Network Page

TAFF Page

More information about PPRD East programme can be found here:

PPRD East 3 Knowledge Network page

Questions to the speakers can be asked via Slido.com:

List of awarded Track 1 projects 2024.pdf

List of awarded Track 1 projects 2024

Project acronym Project full title Coordinator organisation Coordinator

country

Total Grant (EUR)

awarded

Start date

(DD/MM/YYYY)

End date

(DD/MM/YYYY)

Summary

LV-DLD-2 Preparation to implement National disaster damage and loss database

(DLD) in Latvia

IEKSLIETU MINISTRIJAS INFORMACIJAS

CENTRS (Information Centre of the Ministry of

the Interior)

LV € 134,632.32 01/11/2024 31/10/2025 The project aims to finalise preparations for the National disaster damage and loss database (DLD) implementation in Latvia by

building upon the existing feasibility studies: preparing a DLD development roadmap and update DLD technical specification.

RESIL-POL Strengthening social resilience, developing crisis communication and

educating safe behaviour in Poland

Government Centre for Security PL € 373,716.22 01/12/2024 30/11/2026 The project focuses on creating strategies and reforms in the field of crisis management communication, strengthening inter-

institutional cooperation, social education, and building a knowledge base on hazards. The main goal is to enhance societal

resilience to threats. Within the project, activities such as developing a Crisis Communication Strategy, establishing a Hazard

Knowledge Base, crafting a societal communication strategy, and organising meetings and training sessions for representatives of

institutions related to societal security are planned. The project will provide concrete solutions and tools to support society in

preparing for various crisis situations through education and access to information.

VOLCAN Volcanic Disaster Risk Management for the Canary Islands AGENCIA ESTATAL CONSEJO SUPERIOR DE

INVESTIGACIONES CIENTIFICAS (CSIC) (Spanish

National Research Council)

ES € 633,457.00 01/01/2025 31/12/2026 The aim of this project is to provide support disaster risk management authorities in updating the Special Plan for Civil Protection

and Volcanic Risk Emergency in the Canary Islands (PEVOLCA). The project coordinator, in collaboration with the Canarian

Government and its main disaster risk management bodies (Civil Protection, First Responders, local governments and municipalities)

will provide the basis to undertake a full revision of the existing PEVOLCA. The plan was initially approved in 2010 and revised in

2018, and it needs to be adapted based on the experience gained during the management of the La Palma eruption in 2021. This

will contribute to improving the preparation, reaction and resilience of the local communities and authorities to future eruptions.

The projects builds on the previous UCPM projects VeTOOLS and EVE. The VOLCAN project will take a multi-risk perspective, and will

develop new risk reduction policies, public awareness raising and training programs for disaster risk management.

THEMIS Strategic framework for raising public awareness and training programmes

for disaster risk management in the tourism sector

GENERAL SECRETARIAT FOR CIVIL

PROTECTION

EL € 299,266.75 01/01/2025 31/12/2026 The project will develop comprehensive guidelines for raising awareness campaigns aimed at educating and preparing the tourist

community for effective disaster risk management, in Greece. The significance of targeting the tourist population in this project is

paramount, particularly within the context of Greece's unique environmental and geographical challenges. Greece, with its diverse

topography, experiences a range of disasters including forest fires, earthquakes, floods, and even the potential risk of tsunamis.

Given the country's status as a popular tourist destination, welcoming visitors year-round, the safety and well-being of tourists

become integral considerations in disaster resilience efforts. Tourists (including elderly, handicapped and families that need special

attention and care), often unfamiliar with local hazards and emergency procedures, represent a particularly vulnerable demographic

group during disasters. Therefore, by equipping tourists with the necessary awareness, preparedness, and response strategies, our

project not only enhances the safety of visitors to Greece but also contributes to the overall resilience of the region.

SCOR-DRM Strategic coordination for enhancing the institutional and technical

capacity of organizations with responsibilities in Disaster Risk Management

MINISTERUL AFACERILOR INTERNE (Ministry

of Interior)

RO € 460,623.46 01/01/2025 31/12/2026 The project will sets out and implement a strategic coordination process at the level of the Ministry of Interior's Department for

Emergency Situations (DSU), with the organisations involved in disaster risk management. The project aims to develop a unitary

approach and a common understanding of processes when dealing and working with procedures and legislation in the area of

disaster risk management. Also, gaps will be better identified and proposals for adjustments be made, as the inter-institutional

interaction will provide more knowledge, experience and best practices. Furthermore, a strategic coordination process will

strengthen the national disaster risk management framework, with analysis, better procedures and proposals for legal provision and

guidelines that will enhance the institutional and technical capacity of the organisations involved. The procedural improvements and

the guidelines developed for the processes' implementation will enhance the response capacity of the Department for Emergency

Situations for future risks and emergency situations.

SMarAI Spanish Maritime Risk Disaster Tool Management. AI advanced data

analysis. SMART MARITIME AI.

ENTIDAD PUBLICA EMPRESARIAL SOCIEDAD

DE SALVAMENTO Y SEGURIDAD MARÍTIMA

(SASEMAR) (Maritime Safety and Rescue

Society)

ES € 710,773.00 01/04/2025 31/03/2027 SMarAI aims to improve the maritime safety intervention capabilities in case of disaster at sea, through the development of an

operational platform based on Artificial Intelligence (AI) to allocate operational resources more effectively, thus helping the decision-

making process. The SMarAI technical framework will consist of three key elements: 1) Data integration and analysis for training,

testing and validating AI algorithms in the estimation of risk disaster. 2) Risk analysis including hazards, exposure and

vulnerabilities, and definition of the suitable AI algorithms. 3) AI Operational Platform for end-users, integrated in a viewer where

the AI models are applied to the selected data to achieve real-time risk forecasting and mapping. The proposed framework aims to

strengthen the technological capabilities of Member States to anticipate and withstand the effects of future major disasters at sea.

PPM MNE Risk Management Prevention and Preparedness Measures of Montenegro MINISTARSTVO UNUTRASNJIH POSLOVA

(Ministry of Interior)

ME € 424,113.83 01/01/2025 30/06/2026 This project will develop priority prevention and preparedness measures to further strengthen the capacity of society as a whole as

well as of national institutions in Montenegro to address various types of disasters, as identified in the National Risk Assessment

(NRA) of Montenegro. The resulting reports will be used to gain additional financial support for disaster risk reduction measures.

They will further define gender-responsive measures and key actions in the area of risk reduction, risk awareness, resilience and risk

culture. The PPM MNE document and accompanied measures will further strengthen multi-sectoral cooperation in the country as

well as cross-border and trans-national crisis prevention. The document will, among other things, define competent authorities in

charge of each specific measure, implementation timeline, budget sources, measure prioritisation etc. Additionally, according to

identified high-impact low-probability risks in NRA, Montenegro will report on measures to manage these risks as well.

List of awarded Track 1 projects 2024

Project acronym Project full title Coordinator organisation Coordinator

country

Total Grant (EUR)

awarded

Start date

(DD/MM/YYYY)

End date

(DD/MM/YYYY)

Summary

INVEST for DRM Enabling new INVESTments for Disaster Risk Management in Croatia MINISTRY OF INTERIOR HR € 615,173.03 01/01/2025 31/12/2026 This project aims to improve the effectiveness of the current civil protection system for preventing and preparing for natural and

human - induced disasters as well as to ensure that Croatian civil protection system becomes more resilient to disasters and crises

with an emphasis on promoting green transition and new technologies. The project will prepare project proposals and technical

documentation for investments in disaster risk management, including green transition. These efforts aim to increase investments

for disaster risk management and climate resilience in civil protection in Croatia. With the creation of a Guideline on Sustainable

New Technologies in Disaster Risk Management, the project aims to equip the Civil Protection Directorate employees with sufficient

knowledge on new sustainable technologies, enabling them to identify options for improvement within their own operations. With

educational activities, the project will ensure Civil Protection Directorate employees are well-versed in the use of new sustainable

technologies and applicable green principles which will help them in the process of preparing EU project proposals.

WEDS Wildfire Early Detection System MINISTRY OF THE INTERIOR OF THE CZECH

REPUBLIC

CZ € 164,855.96 01/01/2025 30/06/2026 The project aims to improve the understanding of wildfire risk factors and vulnerabilities in the Czech Republic, and to strengthen

the collaboration and coordination among stakeholders involved in wildfire risk management. The project will analyse existing

wildfire early detection technologies and systems, with a view to a potential development of such a system in the Czech Republic. It

will also asses the technical, operational, financial and environmental feasibility. Forest management and environment

protectionactors will be consulted. The project will carry out a pilot study. Other outputs will include dissemination of findings, best

practices and lessons learnt through workshops, conferences and articles in professional magazines.

SCENEX-B Scenario and exercise bank platform FORSVARET OG FORSVARSMINISTERIETS

STYRELSER (Organisation of the Danish Armed

Forces)

DK € 421,158.00 01/02/2025 31/01/2027 The scenario- and exercise bank (SCENEX-B) is an add-on to Denmark's National Risk Profile and aims to strengthen scenario-

building capabilities and accelerate Denmark's implementation of Disaster Resilience Goal 1: anticipate. The scenario- and exercise

bank will be housed on an online platform featuring a relative risk matrix, where all scenarios are presented. Each scenario will be

supplemented with sector-coded injects that can serve as inspiration for development of exercises, cross-sectoral coordination of

preparedness planning etc. The platform will also include e-learning materials regarding how to use the platform and will be further

supplemented by a guide in scenario development, which will be based on experiences from the Danish Emergency Management

Agency’s (DEMA) and the advising authorities' work creating the scenarios featured on the platform.

3IDRM Innovative, Integrated and Innovative Disaster Risk Management in

Germany

Bundesamt für Bevölkerungsschutz und

Katastrophenhilfe (BBK) (Federal Office of Civil

Protection and Disaster Assistance)

DE € 512,286.00 01/04/2025 31/03/2027 This project will contribute to implementing the recent German Disaster Resilience Strategy. The strategy defines 49 measures, many

of which are not limited to the roles and responsibilities of one specific authority. This applies especially to cross-sectoral issues such

as integrated collection and analysis of data, the inclusion of vulnerable groups in the disaster risk management system, or the use

and awareness of innovative technologies. This project will focus on such measures and will look at innovative, integrated and

inclusive approaches to 1) Improve the understanding of disasters by consolidating damage and loss data on major events in

Germany in the past 20 years through an integrative approach pooling official and open sources as well as participatory

contributions. 2) Enhance inclusive government services by identifying current gaps and defining clear recommendations on how to

empower vulnerable groups in the national disaster risk management system. 3) Facilitate mutual learning/training and exchange of

experiences on innovative approaches and technologies through study visits and exchange seminars and among various

stakeholders engaged in disaster risk management from civil-society, science, private sector and the media/culture/education

sector.

I-SIVAC Interconnection of the Interministerial Information System for victims of

terrorist attacks and disasters

MINISTERE DE LA JUSTICE (Ministry of Justice) FR € 649,055.58 06/01/2025 05/01/2027 The main objective of the "Interconnection of SIVAC" or I-SIVAC project is to improve the Interministerial Information System for

Victims of Attacks and Disasters (SIVAC tool) so that it can provide ministries and other stakeholders involved in responding to a

major crisis with the essential information and functionalities they need to succeed in their missions. More especially, I-SIVAC will

achieve: 1) The interconnections between SIVAC and other partner applications to collect, update and distribute data relating to

victims and their relatives; 2) The provision, for each player, of an interface for consulting and managing the data, as well as a

shared global view of the major crisis. With this project, the SIVAC tool will be able to fulfill its interministerial mission of

enumerating, helping to identify, monitoring and supporting victims as well as their relatives, during and following the major crisis of

all kinds occurring in France or abroad, including acts of terrorism with many or few victims.

corr slip_2025 Track 1 Info day.pdf

Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË – Tel. +32 22991111

EUROPEAN COMMISSION DIRECTORATE-GENERAL FOR EUROPEAN CIVIL PROTECTION AND HUMANITARIAN AID

OPERATIONS (ECHO) Strategy and Policy

Prevention and Preparedness Capacity building

Brussels, ECHO.B.3

CORRESPONDENCE SLIP

Addressees: Directors-General for Civil Protection of the Member and Participating States to

the Union Civil Protection Mechanism; Members of the Civil Protection

Committee; Member States’ Permanent Representations and Participating

States’ Permanent Missions to the EU; Contact points for civil protection for

Georgia and Kosovo*; Marine Pollution Contact Points of the Member and

Participating States to the Union Civil Protection Mechanism; National Training

Coordinators the Member and Participating States to the Union Civil Protection

Mechanism; Coordinators of ongoing and past Track 1 projects; Disaster

Prevention Expert Group; Members of the Union Civil Protection Knowledge

Network Board; Members of the Early Warning Expert Group

Copy to: Council Secretariat; EFTA Secretariat

Subject: Invitation to an information day on the Technical Assistance for

Disaster Risk Management “Track 1” (UCPM-2025-TRACK 1) call for

proposals, call for expression of interest for the Technical Assistance

Financing Facility (TAFF), and restricted invitation to submit a

proposal for the Programme in the Eastern Partnership countries

(PPRD East 4)

Remarks: The information day will take place on:

Tuesday, 4 February 2025

12:30 – 15:30 (CET)

Dear Directors-General,

Dear Colleagues,

The aim of the information day is to familiarise civil protection authorities and other

national authorities with disaster risk management responsibilities with three recently

launched capacity building opportunities:

1. The Technical Assistance for Disaster Risk Management “Track 1” (UCPM-

2025-TRACK 1) call for proposals, which was published on 14 January 2025.

This funding instrument provides financial support (with a rate of EU co-

financing of 95%) to the national disaster risk management authorities of Member

States and other participating states in the Union Civil Protection Mechanism for

the development of strategic activities (including feasibility studies, proposals,

policies and plans) which can leverage investments for greater disaster risk

management impact.

2

The Track 1 call for proposals was published on the Commission’s Funding &

tender opportunities portal, and information about the call is also available on the

Union Civil Protection Knowledge Network website.

2. The Technical Assistance Financing Facility (TAFF), for which a new call for

expression of interest was launched on 14 January 2025. The full information

package for TAFF was shared through a separate note. The call for expressions of

interest is published on the UCP Knowledge Network website.

3. The Regional civil protection programme in the Eastern Partnership

countries (PPRD East 4), for which a restricted invitation to submit proposals is

shared with the EU Member States on 15 January 2025 with the opening date for

proposal submission starting on 30 January 2025 via the Funding & Tenders

portal.

The agenda and other practical details on the live streaming event will be published on

the Union Civil Protection Knowledge Network website. Participants will be able to ask

questions via a dedicated session on slido.com.

I would be grateful if you could circulate this information within your organisation and to

all potentially interested stakeholders.

For any further queries, please contact: ECHO-CP-P&[email protected].

Yours faithfully,

Erwan MARTEIL

Head of Unit

Enclosure: Agenda of the information day

List of Track 1 grants awarded during 2024

Electronically signed

Electronically signed on 14/01/2025 16:14 (UTC+01) in accordance with Article 11 of Commission Decision (EU) 2021/2121

image001.gif

image002.png

E-kiri.pdf

Saatja: <[email protected]>

Saadetud: 17.01.2025 11:07

Koopia: <[email protected]>

Teema: Information day, 4 February 2025: Track 1 call for proposals, TAFF call for expression

of interest and PPRD East 4 restricted invitation to submit a proposal

Manused: image001.gif; image002.png; corr slip_2025 Track 1 Info day.pdf; Agenda Track 1

info day 2025_10 Jan.pdf; List of awarded Track 1 projects 2024.pdf

TÄHELEPANU! Tegemist on väljastpoolt asutust saabunud kirjaga. Tundmatu saatja korral palume linke ja faile mitte avada!

Dear Directors-General, Dear Colleagues, Please find attached an invitation and practical information regarding an information day to be organised online on 4 February 2025 from 12:30 to 15:30, on the Technical Assistance for Disaster Risk Management “Track 1” (UCPM-2025-TRACK 1) call for proposals, call for expression of interest for the Technical Assistance Financing Facility (TAFF), and restricted invitation to submit a proposal for the Programme in the Eastern Partnership countries (PPRD East 4). Best regards, The Prevention and Preparedness Programme team

The Union Civil Protection Knowledge Network connects civil protection and disaster risk management communities, sharing knowledge and growing collective strength in prevention of, preparedness for and response to disasters.