2.
Meeting procedures
The meeting will be governed by the Standing Orders for technical meetings, with the
suspension of article 3, paragraph 2, and article 9, paragraphs 2, 3 and 8, as decided by the
Governing Body.
Interpretation
Simultaneous interpretation will be provided in English, French and Spanish.
Travel arrangements
In keeping with the Standing Orders for technical meetings, travel and subsistence expenses
of government participants will be payable by the governments concerned. Please note that
the Office neither supplies insurance coverage nor accepts any liability for a participant’s
claim in connection with an accident or a medical disorder arising before, during or after the
meeting. Participants are therefore responsible for obtaining adequate insurance coverage
before travelling for the entire duration of the meeting, including time spent travelling to and
from the event. Participants are kindly advised to only travel when in good health.
Visas and accommodation
I would also like to draw your attention to the fact that if participants require entry visas for
Switzerland, which is part of the Schengen area, they will need to obtain them in their own
countries well in advance of their departure.
Lastly, please note that the Office is not equipped to make reservations for hotel
accommodation. A list of hotels offering preferential rates for participants in ILO meetings may
be furnished upon request.
Accreditation
If your Government wishes to participate in this meeting, kindly send a letter of nomination,
before 3 March 2025, with the name, title and e-mail address of your Government’s
representative and of the adviser, if any, by e-mail to reloff@ilo.org. Furthermore, kindly advise
in this letter if your Government’s representative and adviser, if any, will be participating in
person or remotely.
Gender parity
When making these nominations, your Government is invited to bear in mind the resolutions
adopted by the International Labour Conference, calling upon members to include a greater
number of women in their delegations to ILO meetings, as well as the applicable resolutions
and targets of the United Nations concerning the promotion of gender parity.
Delegates with disabilities
The ILO recognizes that social justice and decent work for all can be realized only if persons
with disabilities are fully and meaningfully included in the world of work. In this context, the
ILO strives to lead by example at the meetings it hosts and organizes. Should your nominated
representative or their adviser(s) require any assistance in this regard, kindly address your
request to alonso-maestre@ilo.org.