Kiri

QUESTIONNAIRE

IT Asset Management and Procurement: Best Practices

1. To what extent is the IT asset management and procurement system centralised in your country? What proportion of the public sector procures IT assets via your country’s central procurement agency? Is it compulsory or voluntary?
2. How is your country’s central procurement agency financed (e.g. charges service fees, centrally financed)? Does the procurement agency or the given public organisation pay for the procured IT assets?
3. Who is responsible for maintaining the registry of IT assets in the public sector? Is it used for procurement planning (e.g. anticipating IT assets approaching the end of their lifecycle)?
4. What is the communication strategy of your country’s central procurement agency to highlight benefits stemming from co-operation with them (e.g. publishing success stories)?
5. Does your country’s central procurement agency provide any support (e.g. consultation) to public institutions and organisations when determining their IT asset procurement needs? Can the agency influence / have a say in their needs?
6. Has your country’s central procurement agency made conscious efforts towards homogenising the types of procured IT assets?
7. How is the lifecycle of public IT assets managed in your country (e.g. sustainable and secure disposal of end-of-life assets, moving used IT assets across public organisations etc.)?
8. To what extent is the procurement process digitalised in a user-friendly way (e.g. webshop / webcatalogue solution) in your country?

QUESTIONNAIRE

IT Asset Management and Procurement: Best Practices

1. To what extent is the IT asset management and procurement system centralised in your country? What proportion of the public sector procures IT assets via your country’s central procurement agency? Is it compulsory or voluntary?
2. How is your country’s central procurement agency financed (e.g. charges service fees, centrally financed)? Does the procurement agency or the given public organisation pay for the procured IT assets?
3. Who is responsible for maintaining the registry of IT assets in the public sector? Is it used for procurement planning (e.g. anticipating IT assets approaching the end of their lifecycle)?
4. What is the communication strategy of your country’s central procurement agency to highlight benefits stemming from co-operation with them (e.g. publishing success stories)?
5. Does your country’s central procurement agency provide any support (e.g. consultation) to public institutions and organisations when determining their IT asset procurement needs? Can the agency influence / have a say in their needs?
6. Has your country’s central procurement agency made conscious efforts towards homogenising the types of procured IT assets?
7. How is the lifecycle of public IT assets managed in your country (e.g. sustainable and secure disposal of end-of-life assets, moving used IT assets across public organisations etc.)?
8. To what extent is the procurement process digitalised in a user-friendly way (e.g. webshop / webcatalogue solution) in your country?