Dokumendiregister | Justiitsministeerium |
Viit | 7-2/2012 |
Registreeritud | 27.02.2025 |
Sünkroonitud | 28.02.2025 |
Liik | Sissetulev kiri |
Funktsioon | 7 EL otsustusprotsessis osalemine ja rahvusvaheline koostöö |
Sari | 7-2 Rahvusvahelise koostöö korraldamisega seotud kirjavahetus (Arhiiviväärtuslik) |
Toimik | 7-2/2025 |
Juurdepääsupiirang | Avalik |
Juurdepääsupiirang | |
Adressaat | CEP Probation |
Saabumis/saatmisviis | CEP Probation |
Vastutaja | Taavi Siru (Justiits- ja Digiministeerium, Kantsleri vastutusvaldkond, Vanglate valdkond, Vanglate osakond, Karistuse täideviimise talitus) |
Originaal | Ava uues aknas |
Postal Address: P.O. Box 8215, 3503 RE Utrecht, the Netherlands
Offices: Vivaldiplantsoen 100, 3533 JR Utrecht, The Netherlands
Tel.: +31.(0)30-232 4900; Fax: +31.(0)30. 2324950
Email: [email protected] Web site: www.cep-probation.org
Rabobank Utrecht - IBAN: NL48 RABO 0175 4287 35 – Swiftcode: RABONL2U Chamber of Commerce and Industries Oost-Brabant : 40217639
d
To CEP members
Ref: 2025/AD/mj/25-007 Utrecht, 27 February 2025
RE: Opportunities to join the Board of the CEP
Dear Member of CEP,
I am writing to advise of changes to the CEP Board and to seek expressions of interest from
individuals who would potentially be interested in joining the Board.
The next elections to the Board are due to be held at the General Assembly on 15 October
2025 in Vienna, Austria.
Board members serve for three years and may be re-elected (once) in accordance with the Statutes. CEP would therefore like to encourage individuals who are committed to supporting
the development of probation within Europe to stand for the Board. The role is an enriching
and stimulating one and an excellent opportunity to develop international relations.
Applicants to join the Board must be employed by, or officially represent, an organisation which is a full or associate member of CEP.
Candidates for membership of the CEP Board are invited to put forward their name in writing
accompanied by a curriculum vitae (preferably Europass format) and a supporting letter from their organisation by 1 April 2025.
Nominations for the role of Vice-President and President are sought. These are more demanding
roles for which previous experience of engagement with CEP and of working at Board level is helpful and desirable.
A role profile for the role of Board member, Vice-President and President is attached (see next
pages).
We will be pleased to discuss this letter with you or the appropriate person dealing with
nominations to the Board. Please contact CEP Secretary General, Ms. Jana Špero Kamenjarin
I look forward to hearing from you.
Annie Devos
CEP President
Rabobank Utrecht - IBAN: NL48 RABO 0175 4287 35 – Swiftcode: RABONL2U Chamber of Commerce and Industries Oost-Brabant : 40217639
APPENDIX
Role Profiles
The CEP Board consists of the President, two Vice-Presidents, the Treasurer and a maximum of five Board members elected by the General Assembly. An additional three individuals can be
co-opted by the Board.
Board meetings normally take place twice per year with an additional meeting immediately after the General Assembly. The Presidium (President, Vice-Presidents, Treasurer) hold two
additional planning meetings per year between Board meetings.
Board members take it in turns to host meetings. The working language is English.
CEP funds are available to pay for the travel and expenses of Board members (including the
President and Vice-Presidents) to attend Board meetings. Travel and expenses are also payable
where members are formally representing CEP at international meetings.
Board members
Board members must be an employee or official representative of an organisation which is a
full or associate member of CEP, and must be supported by this organisation to undertake the role.
Board members are expected to:
• Attend all Board meetings and to prepare by reading papers in advance.
• Be able to communicate well in English (essential).
• Undertake work to further the CEP agenda. This might include participating in
expert/working groups or taking the lead on a priority topic and preparing reports for
the Board as needed.
• Represent CEP at international meetings as required.
• Actively promote the work of CEP.
• Be prepared to facilitate arrangements for a Board meeting to be held in his/her own country.
Vice-Presidents
The two Vice-Presidents have the same responsibilities as other Board members. In addition
they are expected to:
• Attend two planning meetings per year of the Presidium held between Board meetings.
• Deputise for the President at international meetings and conferences.
• If necessary preside at (part of) Board meetings and/or the General Assembly.
The President and Vice-Presidents will jointly decide whom of the Vice-Presidents is expected
to deputise for the President.
Rabobank Utrecht - IBAN: NL48 RABO 0175 4287 35 – Swiftcode: RABONL2U Chamber of Commerce and Industries Oost-Brabant : 40217639
President
The President carries overall responsibility for the operation of CEP as in accordance with the
Statute and the strategic priorities determined by the General Assembly.
The President is expected to:
• Chair meetings of the General Assembly, the Board and the Presidium.
• Oversee the work of the Secretary General and CEP staff to ensure objectives are met.
• Promote aims of the CEP.
• Work closely with the Secretary-General to maintain good relationships with CEP
members and key stakeholders.
• Countersign financial receipts.
• Prepare Board reports and other documents and deal with CEP correspondence as
appropriate.
• Represent CEP at conferences and meetings, both at a national and international level.
• Fulfil other responsibilities as determined by the Board.
The time commitment required to undertake the role of the President is larger than that of
other Board members. The full support of the President’s employer is therefore vital. This
demand might be offset by the fact that the Presidency should be viewed as an honour.
Tähelepanu! Tegemist on välisvõrgust saabunud kirjaga. |
Tähelepanu! Tegemist on välisvõrgust saabunud kirjaga. |
Dear CEP member,
On behalf of President Annie Devos I am honoured and pleased to send you the attached letter with the request for new Board and Presidium candidates.
As you can read in the document CEP has vacancies for several positions, and during the 15th CEP General Assembly in Vienna, Austria in October 2025 the actual elections will take place.
We invite you to carefully go through the text and look forward to receiving expressions of interest.
Thank you very much in advance!
Kind Regards,
Ms Sharda Ramadhar
Operations & Policy Supporting Officer
Working days: Monday, Wednesday, Thursday and Friday
Confederation of European Probation
P.O. Box 8215 - NL-3503 RE UTRECHT - The Netherlands
Telephone: +31 6 1102 5708
Find us on social media: Twitter | Linkedin |Facebook | YouTube
Postal Address: P.O. Box 8215, 3503 RE Utrecht, the Netherlands
Offices: Vivaldiplantsoen 100, 3533 JR Utrecht, The Netherlands
Tel.: +31.(0)30-232 4900; Fax: +31.(0)30. 2324950
Email: [email protected] Web site: www.cep-probation.org
Rabobank Utrecht - IBAN: NL48 RABO 0175 4287 35 – Swiftcode: RABONL2U Chamber of Commerce and Industries Oost-Brabant : 40217639
d
To CEP members
Ref: 2025/AD/mj/25-007 Utrecht, 27 February 2025
RE: Opportunities to join the Board of the CEP
Dear Member of CEP,
I am writing to advise of changes to the CEP Board and to seek expressions of interest from
individuals who would potentially be interested in joining the Board.
The next elections to the Board are due to be held at the General Assembly on 15 October
2025 in Vienna, Austria.
Board members serve for three years and may be re-elected (once) in accordance with the Statutes. CEP would therefore like to encourage individuals who are committed to supporting
the development of probation within Europe to stand for the Board. The role is an enriching
and stimulating one and an excellent opportunity to develop international relations.
Applicants to join the Board must be employed by, or officially represent, an organisation which is a full or associate member of CEP.
Candidates for membership of the CEP Board are invited to put forward their name in writing
accompanied by a curriculum vitae (preferably Europass format) and a supporting letter from their organisation by 1 April 2025.
Nominations for the role of Vice-President and President are sought. These are more demanding
roles for which previous experience of engagement with CEP and of working at Board level is helpful and desirable.
A role profile for the role of Board member, Vice-President and President is attached (see next
pages).
We will be pleased to discuss this letter with you or the appropriate person dealing with
nominations to the Board. Please contact CEP Secretary General, Ms. Jana Špero Kamenjarin
I look forward to hearing from you.
Annie Devos
CEP President
Rabobank Utrecht - IBAN: NL48 RABO 0175 4287 35 – Swiftcode: RABONL2U Chamber of Commerce and Industries Oost-Brabant : 40217639
APPENDIX
Role Profiles
The CEP Board consists of the President, two Vice-Presidents, the Treasurer and a maximum of five Board members elected by the General Assembly. An additional three individuals can be
co-opted by the Board.
Board meetings normally take place twice per year with an additional meeting immediately after the General Assembly. The Presidium (President, Vice-Presidents, Treasurer) hold two
additional planning meetings per year between Board meetings.
Board members take it in turns to host meetings. The working language is English.
CEP funds are available to pay for the travel and expenses of Board members (including the
President and Vice-Presidents) to attend Board meetings. Travel and expenses are also payable
where members are formally representing CEP at international meetings.
Board members
Board members must be an employee or official representative of an organisation which is a
full or associate member of CEP, and must be supported by this organisation to undertake the role.
Board members are expected to:
• Attend all Board meetings and to prepare by reading papers in advance.
• Be able to communicate well in English (essential).
• Undertake work to further the CEP agenda. This might include participating in
expert/working groups or taking the lead on a priority topic and preparing reports for
the Board as needed.
• Represent CEP at international meetings as required.
• Actively promote the work of CEP.
• Be prepared to facilitate arrangements for a Board meeting to be held in his/her own country.
Vice-Presidents
The two Vice-Presidents have the same responsibilities as other Board members. In addition
they are expected to:
• Attend two planning meetings per year of the Presidium held between Board meetings.
• Deputise for the President at international meetings and conferences.
• If necessary preside at (part of) Board meetings and/or the General Assembly.
The President and Vice-Presidents will jointly decide whom of the Vice-Presidents is expected
to deputise for the President.
Rabobank Utrecht - IBAN: NL48 RABO 0175 4287 35 – Swiftcode: RABONL2U Chamber of Commerce and Industries Oost-Brabant : 40217639
President
The President carries overall responsibility for the operation of CEP as in accordance with the
Statute and the strategic priorities determined by the General Assembly.
The President is expected to:
• Chair meetings of the General Assembly, the Board and the Presidium.
• Oversee the work of the Secretary General and CEP staff to ensure objectives are met.
• Promote aims of the CEP.
• Work closely with the Secretary-General to maintain good relationships with CEP
members and key stakeholders.
• Countersign financial receipts.
• Prepare Board reports and other documents and deal with CEP correspondence as
appropriate.
• Represent CEP at conferences and meetings, both at a national and international level.
• Fulfil other responsibilities as determined by the Board.
The time commitment required to undertake the role of the President is larger than that of
other Board members. The full support of the President’s employer is therefore vital. This
demand might be offset by the fact that the Presidency should be viewed as an honour.