Reimbursement Request No 2, Technical Assistance Fund

Lõkke 4 / 10122 Tallinn / 663 8200 / [email protected] / www.rtk.ee / Registrikood 70007340

Christoph Liechti

Embassy of Switzerland to Latvia, Lithuania

and Estonia

[email protected] Ours 18.03.2025 no 11.1-5/25/621-1

Smilšu iela 8

LV-1050 Riga

LATVIA

Reimbursement Request No 2, Technical

Assistance Fund

Dear Mr Liechti,

Hereby the Paying Authority of the Swiss-Estonian Cooperation Programme submits the

Reimbursement Request No 2 of the Technical Assistance Fund covering the period from 01 July

2024 to 31 December 2024.

Yours sincerely,

(signed digitally)

Karin Viikmaa

Head of the Grants Payment Department

Annexes:

1. Reimbursement Request

Helena Musthallik +372 5646 6003

[email protected]

VALIDITY CONFIRMATION SHEET SIGNED FILES

FILE NAME FILE SIZE

Reimbursement Request No 2, Technical Assistance Fund.pdf 431 KB

SIGNERS

NO. NAME PERSONAL CODE TIME

KARIN VIIKMAA1 47410180248 18.03.2025 13:58:27 +02:00

VALIDITY OF SIGNATURE

SIGNATURE IS VALID

ROLE / RESOLUTION

PLACE OF CONFIRMATION (CITY, STATE, ZIP, COUNTRY)

SERIAL NUMBER OF SIGNER CERTIFICATE

6a:b3:54:b2:b7:d6:f8:47:62:bd:56:54:a4:80:9c:52

ISSUER OF CERTIFICATE AUTHORITY KEY IDENTIFIER

ESTEID2018 D9 AC 70 DB 5F 7E BE 94 F8 A0 E4 BE 47 A2 D0 34 AD 9A 2A 12

HASH VALUE OF SIGNATURE 30 31 30 0D 06 09 60 86 48 01 65 03 04 02 01 05 00 04 20 CA BD E2 20 13 ED A3 05 32 D2 1A CD F1 B0 A3 F6 BA 4B 13 56 2C C8 AC 53 D9 CC F 2 DF 5B F1 3A 48

The print out of files listed in the section "Signed Files" are inseparable part of this Validity Confirmation Sheet.

NOTES

Presented print summary is informative to confirm existence of signed file with given hash value. The print summary itself does not have independent verification value. Declaration of signers’ signature can be verified only through digitally signed file.

Instructions

Support Measure Title

Support Measure Identification Code

Support Measure duration from to

Name of Executing Agency

Reporting period from to

Reimbursement Request No

Total Support Measure Budget (local currency) EUR

Maximum Swiss contribution (CHF) CHF

Swiss co-financing rate on total budget 42.00% 42.00%

Exchange rate used CHF/EUR 3/17/2025

Total amount requested EUR CHF

National co-financing EUR CHF

Deductions (according to Regulations 11.4/3) EUR CHF

Swiss co-financing = Reimbursement by CH EUR CHF

Maximum Swiss Contribution CHF

Cumulative amount received from Switzerland CHF

Available amount before the current reimbursement CHF

Total amount of current reimbursement request CHF

Remaining amount after the current reimbursement CHF

Estonia

2

14,105.41

0.00

390,000.00

1.038 Date of exchange rate

B. Amount requested by the Paying Authority

31,283.14 8.02%

962,075.00

13,583.51

0.00

Swiss-Estonian Cooperation Programme

Reimbursement Request No. 2

Technical Assistance Fund

12/31/2024

7F-10899.01

State Shared Service Centre

7/1/2024

Technical Assistance Fund

A. Basic information

2/21/2023 12/3/2029

33,584.30

on total expenditures

91.98%

32,341.68

390,000.00 100.00%

13,583.51

358,716.86

19,478.89

C. Available amount from the Swiss Contribution

18,758.17

3.48%

D. Certification and approval of Reimbursement Request

345,133.35 88.50%

template v13.7.23 Reimbursement Request Page 1

Name of the institution:

Address:

Name of the contact person:

Position:

Email:

Phone number:

Name: Urmo Merila Position:

Date and signature

Paying Authority

Name of the institution:

Address:

Name of the contact person:

Position:

Email:

Phone number:

The Paying Authority hereby certifies

The bank details for reimbursement are as follows:

Beneficiary: Ministry of Finance of the Republic of Estonia

IBAN: EE891010220034796011

SWIFT: EEUHEE2X

Reference: 2550081357

Name: Karin Viikmaa Position:

Date and signature

Helena Musthallik

programme expert

The National Coordination Unit hereby certifies

[email protected]

Lõkke 4, 10122 Tallinn

State Shared Service Centre

Janika Otsing

financial specialist

[email protected]

3726631926

(i) to have checked the conformity of the Reimbursement Request with the financial stipulations, in particular the co-financing rate,

set out in the Technical Support Agreement;

(ii) to have received sufficient information for the certification of the Reimbursement Request;

(iii) to have checked the compliance of the Reimbursement Request with the information available to the Paying Authority;

(iv) that the co-financing of the Partner State has been provided in accordance with the Technical Support Agreement;

(v) that based on the information available to the Paying Authority no double-financing could be identified;

(vi) that recoverable VAT is not included in the Reimbursement Request as eligible expense.

Head of the Grants Payment Department

Deputy Director General

3756466003

(i) that the Support Measure is implemented in accordance with the Technical Support Agreement;

(ii) the reporting under Physical Progress, Financial Progress and Procurement Plan is true and accurate;

(iii) that the reporting under Financial Progress reflects correctly the incurred expenditures;

(iv) that recoverable VAT is not included in the Financial Progress as eligible expense;

(v) that no double-financing occurs;

(vi) that all procurements for which expenditures were incurred during the reporting period have been conducted in compliance with

the applicable law of the Partner State and EU directives on public procurement;

(vii) that the information and financial data provided in this Reimbursement Request has been thoroughly reviewed and found to be

correct, reliable and accurate;

(viii) that claimed expenditures are incurred as part of the Support Measure in accordance with the Framework Agreement and the

Technical Support Agreement;

(ix) that all payments declared have actually been made in the indicated (or exceptionally previous) reporting period;

(x) the compliance with state aid rules of all activities performed in the reporting period.

State Shared Service Centre

Lõkke 4, 10122 Tallinn

National Coordination Unit

template v13.7.23 Reimbursement Request Page 2

Instructions

2/21/2023 6/30/2024 7/1/2024 12/31/2024

EUR % CHF EUR CHF CHF CHF EUR CHF CHF CHF CHF CHF CHF

No Budget items Budget

100%

Co-financing

rate (CH co-

financing)

Swiss

contribution

(co-financing)

Eligible

expenditures

100%

Eligible

expenditures

100%

National co-

financing

Swiss

contribution

(co-financing)

Eligible

expenditures

100%

Eligible

expenditures

100%

National co-

financing

Swiss

contribution

(co-financing)

Eligible

expenditures

100%

% of Budget

spent

Total

remaining

Budget

Eligible

Expenditures

100%

Swiss

contribution

(co-financing)

% of Swiss

Contribution

spent

Total

remaining

Swiss

contribution

Reimbursements

expected to be

received from

Switzerland (current

year)

Reimburseme

nts expected

to be received

from

Switzerland

(year +1)

Reimbursements

expected to be

received from

Switzerland

(year +2)

Exchange rate CHF/EUR 1.036081 1.068 1.038

1 National Coordination Unit (NCU) 626,276.00 42.00% 253,876 60,084.56 56,239.15 32,618.71 23,620.44 25,178.85 24,247.23 14,063.39 10,183.84 85,263.41 13.61% 541,012.59 80,486.38 33,804.28 13.32% 220,071.55 15,000.00 48,000.00 50,000.00

1.1 Meetings with the Swiss authorities, reg art 6.5 (a) 57,057.00 6,478.31 1,401.83 7,880.14 13.81% 49,176.86

1.2 Information events, exchange of experience and capacity

building between NCU, Paying Authority, Audit Authority,

Executing Agencies, Intermediate Bodies, programme

operators and programme component operators, reg art

6.5 (d) 25,280.00 0.00 0.00% 25,280.00

1.3 Expenditures associated with evaluations at the level of

the CP or in a thematic area, reg art 6.5 (h) 113,969.00 0.00 0.00% 113,969.00

1.4 Visibility, public awareness of the CP, reg art 6.5 (j) 124,674.00 368.38 552.33 920.71 0.74% 123,753.29

1.5 Translation and interpretation costs, reg art 6.5 (k) 20,338.00 0.00 0.00% 20,338.00

1.6 NCU salaries, social security contributions and other

statutory costs in respect of public officials of the national

entities, reg art 6.5 (m) 284,958.00 53,237.87 23,224.69 76,462.56 26.83% 208,495.44

2 Paying Authority 86,715.00 42.00% 35,152 0.00 0.00 0.00 0.00 5,017.53 4,831.88 2,802.49 2,029.39 5,017.53 5.79% 81,697.47 4,831.88 2,029.39 5.77% 33,122.59 3,000.00 4,000.00 5,000.00

2.1 Paying Authority salaries, social security contributions and

other statutory costs in respect of public officials of the

national entities, reg art 6.5 (m) 86,715.00 . 5,017.53 5,017.53 5.79% 81,697.47

3 Audit Authority 181,739.00 42.00% 73,672 11,404.95 10,675.03 6,191.52 4,483.51 1,863.67 1,794.71 1,040.93 753.78 13,268.62 7.30% 168,470.38 12,469.74 5,237.29 7.11% 68,434.92 3,000.00 19,500.00 20,000.00

3.1 Audit Authority - Information events, exchange of

experience and capacity building between NCU, Paying

Authority, Audit Authority, Executing Agencies,

Intermediate Bodies, programme operators and

programme component operators, reg art 6.5 (d) 2,072.00 282.88 282.88 13.65% 1,789.12

3.2 Audit Authority salaries, social security contributions and

other statutory costs in respect of public officials of the

national entities, reg art 6.5 (m) 179,667.00 11,122.07 1,863.67 12,985.74 7.23% 166,681.26

4 Miscellaneous expenses 67,345.00 42.00% 27,300 8,087.06 7,569.49 4,390.30 3,179.19 1,524.25 1,467.86 851.36 616.50 9,611.31 14.27% 57,733.69 9,037.35 3,795.69 13.90% 23,504.20 2,000.00 5,460.00 5,460.00

4.1 Miscellaneous expenses 67,345.00 8,087.06 1,524.25 9,611.31 14.27% 57,733.69

TOTAL 962,075.00 42.00% 390,000 79,576.57 74,483.67 43,200.53 31,283.14 33,584.30 32,341.68 18,758.17 13,583.51 113,160.87 11.76% 848,914.13 106,825.35 44,866.65 11.50% 345,133.26 23,000.00 76,960.00 80,460.00

Technical Assistance Fund / Reimbursement Request No. 2

Financial Progress

BUDGET PLANNINGCUMULATIVE DATA REPORTING PERIOD 1: REPORTING PERIOD 2:

CHFEUR

Financial Progress Page 3

Information regarding deviations from financial planning

If there is a significant difference between the expenditures planned for this reporting period and the actual expenditures paid by the Paying Authority, justify the deviations. Also explain if the financial planning in this reimbursement request significantly differs from the financial planning in the previous reimbursement requests.If there is a cost overrun per budget item, describe how the

additional costs will be covered.

There were no significant deviations.

Advance payments were not foreseen.

Information on modifications of the Support Measure approved during the reporting period

According toTechnical Support Agreement Article 11

Information on non-eligible expenditures during the reporting period

Please indicate the amount of non-eligible expenditures during the reporting period. Why are the expenditures non-eligible (for example due to irregularities or because it was agreed during the approval process of the SM that the costs are non-eligible)? Who will finance the non-eligible expenditures?

Modification of the Technical Assistance budget was submitted to the Swiss Contribution Office together with the TA budget for 2025 and TA annual plan for 2025 on

31.10.2024. With the budget modification, funds unspent in 2023 and 2024 were transferred to the 2025 budget.

In several budget lines description of the types of expenditures was specified and supplemented.

More information can be found from the excel file "Annex_2_CH-EE_TA_Annual_budget_2025_22.11.2024". The SCO aproved modification of the TA budget on 25.11.2024.

There were no deductions.

Information on advance payments

According to Art. 8.3. of the Regulations the Partner State may in exceptional cases agree with Switzerland on advance payments. If these are foreseen in the Support Measure Agreement, describe how the advance payment will be used in the upcoming reimbursement period and provide proof for the execution of the advance payment by the Partner State.

Information on deductions related to financial corrections (Art 11.4/3 Regulations)

In case of a financial correction already paid by Switzerland and deducted in this Reimbusement Request, please indicate the budget item, reporting period in question and provide explanation on the deduction made / refer to irregularity report.

No ineligible costs were found.

Financial Progress Page 4

No

1.1

1.1

1.4

1.6

1.6

1.6

1.6

No

Swiss-Estonian Cooperation Programme

Technical Assistance Fund / Reimbursement Request No. 2

Operational Progress

Short description of activities undertaken in the reporting period

Estimated cumulative physical progress (%)

Steering Committee meetings, opening event

The programme expert from the NCU participated at the online Steering Committee meeting of the

SM “Biodiversity Programme” on October 15, 2024. During the meeting, the current status of activities,

future plans, and other relevant topics were discussed.

The programme expert also participated at the Steering Committee meeting of the SM „Supporting

Social Inclusion“ on October 16, 2024 and on October 17, 2024 attended the opening event of the SM

„Supporting Social Inclusion“ in Narva.

Support Measure Implementation Agreements

The SM Implementation Agreement for the SM “Supporting Social Inclusion” was concluded between

the State Shared Service Centre and the Ministry of Culture on November 19, 2024.

The SM Implementation Agreement for the SM “Biodiversity Programme” was concluded between the

State Shared Service Centre and the Ministry of Climate on December 19, 2024.

Both agreements were prepared by the NCU, and their content was agreed upon with the programme

operators and component operators.

Orders and agreements

After the signature of the support measure agreements the preparation of the agreements and orders

for the implementation of components was started. All agreements and orders are prepared in

cooperation with the NCU and the respective PO of the support measure, who both must also approve

the documents before they are issued or signed.

The Ministry of the Interior and the National Foundation of Civil Society signed an agreement on

December 9, 2024, for the implementation of the component “Strengthening Civil Society through

Social Innovation” under the SM “Supporting Social Inclusion”.

The order of the Minister of Climate for implementing the components of the SM “Biodiversity

Programme” was submitted to the NCU for approval in December 2024.

National Coordination Unit (NCU)

Events, meetings, Steering Committee meeting, opening event of the SM „Supporting Social

Inclusion“

Representatives of the NCU attended the reception-garden party held on the occasion of the Swiss

National Day on August 29, 2024, in Riga. The event was organized by the Embassy of Switzerland to

Latvia, Lithuania, and Estonia. On August 30, 2024, the programme expert from the NCU and the

coordinator of the Support Measure „Supporting Social Inclusion“ met with representatives of the SCO

to discuss questions related to the implementation of the support measure and the opening event.

The programme expert from the NCU participated at the Steering Committee meeting of the SM

„Supporting Social Inclusion“ on October 16, 2024, in Narva. At the meeting the current status of

activities, future plans, the supplementation of indicators in the logframe, issues related to joint

discipline of language and other topics were discussed. On October 17, 2024, the programme expert

from the NCU attended the opening event of the SM „Supporting Social Inclusion“ in Narva.

Annual plan and budget

The NCU submitted the annual plan and budget for 2025 to the SCO on October 31, 2024. Both

documents were approved by the SCO on November 25, 2024.

The communication specialist from the NCU published information on the website of the State Shared

Service Centre and participated in discussions related to communication.

Paying Authority Short description of activities undertaken in the reporting period

Operational Progress Page 5

2.1

No

3.2

No

4

Estimated cumulative physical progress (%)

Miscellaneous expenses Short description of activities undertaken in the reporting period

Specialists of the State Shared Service Centre controlled the expenses made from the Support

Measure Preparation Fund and the Technical Assistance Fund.

Estimated cumulative physical progress (%)

Audit Authority Short description of activities undertaken in the reporting period

In March, April, and October 2024, the Audit Authority audited the expenditures financed from the

Technical Assistance Fund and the Support Measure Preparation Fund and did not detect any

ineligible costs. The Audit Authority submitted the first version of the Audit Report to the State Shared

Service Centre on October 22, 2024, and the final version with minor corrections on October 28, 2024.

The Paying Authority submitted the first version of the Audit Report to the SCO on October 24, 2024,

together with Reimbursement Request No. 1 for the Technical Assistance Fund. The NCU submitted

the final version by e-mail on November 11, 2024.

The Paying Authority submitted Reimbursement Requests No. 1 for the Technical Assistance Fund,

the Ministry of Culture for the Support Measure Preparation Fund, and the Ministry of Climate for the

Support Measure Preparation, covering the period from February 21, 2023, to June 30, 2024, on

October 24, 2024.

Estimated cumulative physical progress (%)

Operational Progress Page 6

No Programme Component Name Swiss Contribution

CHF Specific Objective Thematic Area

(in-country)

Geographic Focus Name Programme Component Operator Type of entity

PSP/PA maximum 40 characters in CHF according to Art. 2.2

Regulations

according to Art. 2.4

Regulations

Start End

1 National Coordination Unit (NCU) 253,875.83

2 Paying Authority 35,151.98

3 Audit Authority 73,672.21

4 Miscellaneous expenses 27,299.89

5 Programme Component 4 0.00

6 Programme Component 5 0.00

7 Programme Component 6 0.00

8 Programme Component 7 0.00

9 Programme Component 8 0.00

10 Programme Component 9 0.00

delete or add lines as necessary

Swiss-Estonian Cooperation Programme

Technical Assistance Fund / Reimbursement Request No. 2

Programme Characteristics

Planned duration

To be filled in by Programme Operator

Programme

Component or

Project Ref. No

Contract Name

If applicable, planned

deadline for

submitting

documentation to

Swiss "non

objection"

Launch of

tender

planned

Tender notice

will be

submitted to

Swiss side

before

publication

English

translation of

tender

documents will

be made

available to

bidders

Actual launch

of tender

(publication

of tender

notice)

Contract

signature

planned

Actual

contract

signature

Contract

completion

planned

Actual

contract

completion

Contractor Comments

quarter / year quarter /

year yes/no yes/no date

quarter /

year date

quarter /

year date EUR CHF EUR CHF name EUR CHF

status/ appeals/ cancelling or repetion of tender

(incl. reason)/ numbers of bidders and rejected

bids/risks/ irregularities related to the tender/

difficulties with the the Contractor/ suspension of

works etc.

Evaluation of SMs "Supporting Social

Inclusion" and "Biodiversity Programme"

according to Regulation Article 10.3 p. 2 IV/2027 I/2028 III/2028 113968.91 110000

Technical Assistance Fund / Reimbursement Request No. 2

Swiss-Estonian Cooperation Programme

Procurement Plan

Actual costs based on

signed contractsInitially estimated costs Expenditures incurred based

on signed contracts

To be filled in by Programme Operator

Referenz-Nummer / Reference Number REF-1006-66300

Projektnummer / Support Measure Identification Code 7F-10899.01

Kreditorennummer / Creditor Number 1000643543

Name des Kreditors / Creditor's name Ministry of Finance of the Republic of Estonia

Strasse / Street Suur-Ameerika 1

PLZ, Ort / Zip code and place 10122 Tallinn

Währung / Currency: CHF

Betrag / Reimbursement requested from Switzerland 13,583.51

Aufteilung nach Programmkomponente / Breakdown by programme

component

National Coordination Unit (NCU) 10,183.84

Paying Authority 2,029.39

Audit Authority 753.78

Miscellaneous expenses 616.50

Kontoinhaber / bank account holder (if different from creditor name) Ministry of Finance of the Republic of Estonia

IBAN-Nr.: EE891010220034796011

SWIFT: EEUHEE2X

Referenz-Nummer / Reference Number 2550081357

Bankbezeichnung / Name and address of the bank SEB, Tornimäe 2, 15010 Tallinn, Estonia

Buchungsinformationen / Booking information

Zahladresse / Account details

Deckblatt Rechnung E-Billing / Coversheet Invoice E-Billing

Lõkke 4 / 10122 Tallinn / 663 8200 / [email protected] / www.rtk.ee / Registrikood 70007340

Christoph Liechti

Embassy of Switzerland to Latvia, Lithuania

and Estonia

[email protected] Ours 18.03.2025 no 11.1-5/25/621-1

Smilšu iela 8

LV-1050 Riga

LATVIA

Reimbursement Request No 2, Technical

Assistance Fund

Dear Mr Liechti,

Hereby the Paying Authority of the Swiss-Estonian Cooperation Programme submits the

Reimbursement Request No 2 of the Technical Assistance Fund covering the period from 01 July

2024 to 31 December 2024.

Yours sincerely,

(signed digitally)

Karin Viikmaa

Head of the Grants Payment Department

Annexes:

1. Reimbursement Request

Helena Musthallik +372 5646 6003

[email protected]