EEA Financial Mechanism 2021-2028
Norwegian Financial Mechanism 2021-2028

Operational rules (Annex II)
(template)

Note on the use of this document:
This document provides the template for the operational rules (Annex II to the Programme Agreement). The final document for each programme will be drafted by the FMO, in consultation with the Programme Operator and the National Focal Point, based on this template and the information provided by the Programme Operator in the Concept Note and otherwise as requested. The template is mainly intended as guidance and does not necessarily restrict the content of the operational rules which can be tailored to suit the needs of each programme. The different sections/headings however are encoded in Grace and cannot be changed. The content of the operational rules should be limited to what is necessary and relevant for the obligations of the parties in the context of a particular programme.


1. Programme summary

[Standard Text: This Annex sets out the operational rules for the programme. The Programme Agreement is based on the MoUs, the Concept Note, and comments made by the FMC. Commitments, statements and guarantees, explicit as well as implicit, made in the Concept Note, are binding for the National Focal Point and the Programme Operator unless otherwise explicitly stipulated in the annexes to this Programme Agreement.]

2. Selection of projects

2.1 Calls and availability of funds (including number of calls, duration of calls, and estimated size):


Call
PA
Outcome
Total available amount
Maximum / minimum grant applied for
Grant rate
Estimated launch date /
duration
1
PA name/number

€
 
€ / €
Up to x%
Launch [quarter] [year]
Open x months
2
PA name/number

€
 
€ / €
 
Up to x%
Launch [quarter] [year]
Open x months


[Standard Text: The project grant rate shall in all cases be set at a level that complies with the State Aid rules in force and takes into account any and all other forms of public support granted to projects. Any remaining costs of the project shall be provided or obtained by the Project Promoter.]

2.2 Eligible applicants and project partners:


Call
Eligible project promoters
Eligible project partners
1
As per Article 7.2 of the Regulation
As per Article 7.2 of the Regulation
2
Public entities, Civil Society Organisations
SMEs


2.3 Selection procedures:

3. Pre-defined projects

• Project title
• Project Promoter
• Project partners
• Donor project partners
• Total maximum eligible costs
• Project grant rate
• Maximum grant amount
• Estimated duration in months
• Description: Free text

4. Bilateral relations


5. Programme management and financial parameters

5.1 Special rules on eligibility of costs:

5.2 Programme administrative structures:


6. Miscellaneous

Annex I to the Programme Agreement

Roles
Programme Operator:
 
Donor Programme Partner(s):
 
IPO:
 
Other Programme Partners(s):
 

Indicator

Disaggregation
Unit of measurement
Data sources
Baseline
Planned Target1
Programme area objective: [statement]





Outcome 1: [statement]





[Indicator]
[Type]
[Unit]
[Source]
#
#
[Indicator]
[Type]
[Unit]
[Source]
#
#
Output 1.1: [statement]





[Indicator]
[Type]
[Unit]
[Source]
#
#
[Indicator]
[Type]
[Unit]
[Source]
#
#
Output 1.2: [statement]





[Indicator]
[Type]
[Unit]
[Source]
#
#
[Indicator]
[Type]
[Unit]
[Source]
#
#
Programme area objective 2 (if applicable): [statement]





Outcome 2: [statement]





[Indicator]
[Type]
[Unit]
[Source]
#
#
[Indicator]
[Type]
[Unit]
[Source]
#
#
Output 2.1: [statement]





[Indicator]
[Type]
[Unit]
[Source]
#
#
[Indicator]
[Type]
[Unit]
[Source]
#
#
Bilateral outcome: [statement]





[Bilateral indicator]
[Type]
[Unit]
[Source]
#
#
[Bilateral indicator]
[Type]
[Unit]
[Source]
#
#










Conditions
General
Pre-eligibility
Pre-payment
Pre-completion
Post-completion


Eligibility of costs - period
 
 
 
 First date
 End date

Eligibility of costs

dd/mm/yyyy
dd/mm/yyyy










Grant rate and co-financing
Programme eligible expenditure (€)
 
Programme grant rate (%)
 
Maximum amount of Programme grant - EEA Financial Mechanism (€)
 
Maximum amount of Programme grant - Norwegian Financial Mechanism (€)
 
Maximum amount of Programme grant - Total (€)
 























Maximum eligible costs (€) and Advance payment amount (€)


PA
Budget heading
EEA Grants
Norway Grants
Total grant
Programme grant rate
Programme co-financing
Programme eligible expenditure
Advance payment


PM
Programme management
€
€
€
%
€
€
€


PA2
Outcome 1
€
€
€
%
€
€
€


PA4
Outcome 2
€
€
€
%
€
€
€


PA4
Outcome 3
€
€
€
%
€
€
€



Bilateral funds
€
€
€
N/A
N/A
€
€


 
Total
€
€
€
%
 
€
€













Retention of management costs


Retention of management costs - percentage of the management costs
%


Retention of management costs - planned Euro value
€




[Programme name] Concept Note

[EEA and Norwegian Financial Mechanisms 2021–2028]

Document date: [DD/MM/YYYY]
Version number: [XX]


Basic information
Programme name: [Insert text]
Programme objective(s): [Insert text, as stated in the MoU]
Programme grant:
Total: € [insert amount]
EEA Grants: € [insert amount]
Norway Grants: € [insert amount]
Programme co-financing: € [insert amount]
Programme Operator: [Insert name of institution]
Donor Programme Partner(s): [Insert names of institutions – lead DPP first, if applicable]
Other Programme Partner(s): [Insert names of institutions]
International Partner Organisation(s): [Insert names of institutions]
Programme area(s): [Insert text, as stated in the MoU]
Specific concerns: [Insert text, as stated in the MoU]


Programme rationale
Briefly describe the programme rationale, referencing national and EU priorities and policies where relevant. Describe how this programme is expected to contribute to these priorities and how this programme will contribute to reducing social and economic disparities. Maximum 500 words.
[Insert text]
Values and principles
Briefly describe how the programme will protect and promote the values and principles identified in Article 1.3 of the Regulation and the Blue Book, including gender equality. Maximum 500 words.
[Insert text]
Conditions and specific concerns
Describe how conditions and/or specific concerns from the Memorandum of Understanding will be integrated in the development planning and implementation of the programme and whether this programme will include projects related to challenges experienced as a result of the invasion of Ukraine; Maximum 500 words.
[Insert text]
[Programme Area]
[Programme Area grant allocation]
Outcome 1: [insert outcome statement]
Issues to be addressed
Briefly describe how the outcome contributes to the Programme Area Objective. Describe the main issues that will be addressed under this outcome. Maximum 300 words.
[Insert text]
Approach
Describe each modality and the proposed approach to address the issues identified under this outcome. Include mention of how you will work with the target group(s). Describe the main risks and assumptions that may affect implementation of this outcome. Maximum 600 words.
Call 1.1
[Insert text]
PDP 1
[Insert text]
Risk identification:
1. [Text risk one]
2. [Text risk two etc.]
Expected results
Describe the main results the programme expects to achieve under this outcome, and for which target group(s). Expected results are the actual changes expected under this outcome. Maximum 300 words
[Insert text]
Outcome 2: [insert outcome statement]
Repeat the heading structure of Outcome 1
Outcome 3: [insert outcome statement]
Repeat the heading structure of Outcome 1
Bilateral cooperation
Describe how the programme will contribute to strengthening bilateral cooperation with the Donor State(s). Maximum 450 words.
Bilateral funds
Describe the main priorities for the bilateral funds in the programme.
[Insert text]
Donor Programme Partner(s)
For programmes with one or more Donor Programme Partner(s), describe their role(s), how they will contribute to achieving the programme results, and their role in project selection processes.
[Insert text]
Donor project partners
Describe how bilateral cooperation will be addressed through partnerships with donor project partners at the project level.
[Insert text]
Cooperation with international organisations
Describe how international organisations will contribute to achieving the programme results, and their role in project selection processes, if applicable. Include the division of roles between the DPPs and IPOs, if applicable. Maximum 150 words
[Insert text]

Modalities
Provide the following details for each modality.
Modality
Planned amount (€)*
Project grant rate (%)
Minimum and maximum project grant amount (€)
Indicative launch date and duration of call
Eligible applicants/ Proposed Project Promoter for PDP
Eligible partners/Proposed partners for PDPs
Outcome 1
Call 1.1
[Insert amount]
[Insert rate]
[Min € – Max €]

[Insert text]
[Insert text]
Call 1.2
[Insert amount]
[Insert rate]
[Min € – Max €]

[Insert text]
[Insert text]
PDP 1.1
[Insert amount]
[Insert rate]
[€ Grant amount]
N/A
[Insert text]
[Insert text]
Outcome 2
Call 2.1
[Insert amount]
[Insert rate]
[Min € – Max €]

[Insert text]
[Insert text]
Call 2.2
[Insert amount]
[Insert rate]
[Min € – Max €]

[Insert text]
[Insert text]
PDP 2.1
[Insert amount]
[Insert rate]
[€ Grant amount]
N/A
[Insert text]
[Insert text]

* Including national co-financing.
* Rounded-up amounts, where possible.

Budget
 
Budget heading
EEA Grants
Norway Grants
Total grant
Programme grant rate
Programme eligible expenditure
PM
Programme management
€
€
€
X%
€
PAX
Outcome 1
€
€
€
X%
€
PAX
Outcome 2
€ 
€
€
X%
€
PAX
Outcome 3
€
€
€
X%
€
Bilateral funds

€
€
€
N/A
€
 
Total
€
€
€
X%
€


Results framework
Please fill the Results Framework below to reflect the expected results of the programme
Indicator

Disaggregation
Unit of measurement
Data sources
Baseline
Planned Target
Programme area and programme area objective: [statement]
Outcome 1: [statement]
[Indicator]
[Type]
[Unit]
[Source]
#
#
[Indicator]
[Type]
[Unit]
[Source]
#
#
Output 1.1: [statement]
[Indicator]
[Type]
[Unit]
[Source]
#
#
[Indicator]
[Type]
[Unit]
[Source]
#
#
Output 1.2: [statement]
[Indicator]
[Type]
[Unit]
[Source]
#
#
[Indicator]
[Type]
[Unit]
[Source]
#
#
(If applicable) Programme area 2 and programme area objective: [statement]
Outcome 2: [statement]
[Indicator]
[Type]
[Unit]
[Source]
#
#
[Indicator]
[Type]
[Unit]
[Source]
#
#
Output 2.1: [statement]
[Indicator]
[Type]
[Unit]
[Source]
#
#
[Indicator]
[Type]
[Unit]
[Source]
#
#
Bilateral outcome: [statement]
[Bilateral indicator]
[Type]
[Unit]
[Source]
#
#
[Bilateral indicator]
[Type]
[Unit]
[Source]
#
#
Annex 1 - Pre-defined projects
[Project Title]
Project Promoter: [Project promoter]
Project partner(s): [Project partners, if relevant]
Donor project partner(s): [Donor project partners, if relevant]
Total maximum eligible project cost: €
Project grant rate: 0%
Project grant amount*: €
Estimated duration: X months


What issues does the project aim to address? (maximum 300 words)
[Insert text]
What activities does the project intend to do, and for which target groups? (maximum 300 words)
[Insert text]
What results does the project aim to achieve, and for which target groups? (maximum 300 words)
[Insert text]
Provide a brief background on the Project Promoter and project partners (maximum 300 words)
[Insert text]
Explain why this project should be pre-defined or insert explanation from the MoU if relevant (maximum 300 words)
[Insert text]