Kutse

Presidency of Malta of the Committee of Ministers of the Council of Europe

May 2025 – November 2025

Informal Conference of Ministers

15th Anniversary of the Lanzarote Convention:

Achievements, Challenges and a Way Forward to Protect Children from Sexual

Exploitation and Abuse

Valletta, 30 June - 1 July 2025

Fifteen years ago, the Council of Europe Convention on the Protection of Children against Sexual Exploitation and Sexual Abuse – the Lanzarote Convention – entered into force, a clear testament of the international community’s commitment to eradicate this most heinous crime. Significant progress in the protection of children’s rights has been achieved, not least through the work of the Lanzarote Committee, the development of comprehensive national regulatory frameworks and prevention programmes, as well as a steady increase in setting-up child-friendly settings such as the ‘Barnahus’. Nevertheless, it is equally important to recognise that violence against children – be it physical, emotional or sexual – continues to be alarmingly present in our societies. According to the latest UNICEF data, around one in five women and around one in seven men alive today have experienced sexual violence in their childhood.1 For decades victims suffered in silence. Nowadays, the digital transformation has compounded the reach of sexual exploitation and abuse, creating an environment where sharing, disseminating and spreading abusive material with millions is just a click away. Against the backdrop of such a rapidly changing context, we must redouble our efforts to uphold the safety and well-being of all children, to address the emerging challenges and to shine a light on these injustices. This is both in our mutual interest and our common goal. The Conference, organised under the auspices of the Maltese Presidency of the Committee of Ministers in co-operation with the Lanzarote Committee, will symbolically take place on the 1 July 2025, commemorating the exact 15-year anniversary since the entry into force of the Lanzarote Convention. It will be the first Council of Europe Conference for Ministers responsible for Social Policy, Family and Children’s Rights dedicated to addressing the prevention and protection of children against sexual exploitation and sexual abuse, with the aim of taking stock of the progress achieved and explore strategic pathways to tackle existing gaps, particularly in the advent of new technological realities.

1 UNICEF Data (October 2024) Sexual Violence. https://data.unicef.org/topic/child- protection/violence/sexual-violence/

2

The Conference will be organised across four sessions. Session I: Taking Stock: 15th anniversary of the Lanzarote Convention, will explore the historical concerns that prompted the development of the Lanzarote Convention and highlight the key achievements in state parties since its entry into force. High-level representatives with extensive experience in the field will be invited to share their insights. Session II: Keeping harm away from children, aims to generate a vital discussion on proactive strategies and measures to prevent the unimaginable trauma of child sexual abuse from occurring in the first place. Ministers and high-level officials will be invited to contribute to the following guiding questions:

▪ How can screening and training programmes be improved to equip adults who are in contact with children with the necessary knowledge and skills?

▪ What are the effective strategies to develop a supportive environment that encourages help and rehabilitation among adults and young people at risk of (re)offending?

▪ What measures can be employed to keep up the protection of children in the light of technological advancements, including artificial intelligence?

▪ How to protect children in a situation of vulnerability, including during crisis situations and in alternative care?

Session III: Empowering children to flourish free from sexual violence, will delve into the critical role of legislation, policies and programmes in breaking the cycle of harm and empowering children to thrive in a safe environment that prioritises their well-being. Ministers and high-level officials will be invited to contribute to the following guiding questions:

▪ What are the most effective evidence-based legislation and policy approaches to enhance prevention and protect children from sexual violence, and how can they be improved?

▪ How to address emerging trends, including peer-to-peer sexual violence and harmful sexual behaviour by children?

▪ In what ways can comprehensive sexuality education be leveraged to prevent sexual violence?

▪ What measures can be employed to create a safe environment that prevents abuse and breaks the cycle of harm?

Session IV: Way forward, will delve into the avenues to integrate the Lanzarote Convention within the broader international landscape, including in the context of the United Nations and the European Union. The Closing session will feature concluding remarks by high-level representatives, a children’s statement and the adoption of an outcome document.

*****

Presidency of Malta of the Committee of Ministers of the Council of Europe

May 2025 – November 2025

Informal Conference of Ministers

15th Anniversary of the Lanzarote Convention:

Achievements, Challenges and a Way Forward to Protect Children from Sexual

Exploitation and Abuse

Valletta, 30 June - 1 July 2025

Fifteen years ago, the Council of Europe Convention on the Protection of Children against Sexual Exploitation and Sexual Abuse – the Lanzarote Convention – entered into force, a clear testament of the international community’s commitment to eradicate this most heinous crime. Significant progress in the protection of children’s rights has been achieved, not least through the work of the Lanzarote Committee, the development of comprehensive national regulatory frameworks and prevention programmes, as well as a steady increase in setting-up child-friendly settings such as the ‘Barnahus’. Nevertheless, it is equally important to recognise that violence against children – be it physical, emotional or sexual – continues to be alarmingly present in our societies. According to the latest UNICEF data, around one in five women and around one in seven men alive today have experienced sexual violence in their childhood.1 For decades victims suffered in silence. Nowadays, the digital transformation has compounded the reach of sexual exploitation and abuse, creating an environment where sharing, disseminating and spreading abusive material with millions is just a click away. Against the backdrop of such a rapidly changing context, we must redouble our efforts to uphold the safety and well-being of all children, to address the emerging challenges and to shine a light on these injustices. This is both in our mutual interest and our common goal. The Conference, organised under the auspices of the Maltese Presidency of the Committee of Ministers in co-operation with the Lanzarote Committee, will symbolically take place on the 1 July 2025, commemorating the exact 15-year anniversary since the entry into force of the Lanzarote Convention. It will be the first Council of Europe Conference for Ministers responsible for Social Policy, Family and Children’s Rights dedicated to addressing the prevention and protection of children against sexual exploitation and sexual abuse, with the aim of taking stock of the progress achieved and explore strategic pathways to tackle existing gaps, particularly in the advent of new technological realities.

1 UNICEF Data (October 2024) Sexual Violence. https://data.unicef.org/topic/child- protection/violence/sexual-violence/

2

The Conference will be organised across four sessions. Session I: Taking Stock: 15th anniversary of the Lanzarote Convention, will explore the historical concerns that prompted the development of the Lanzarote Convention and highlight the key achievements in state parties since its entry into force. High-level representatives with extensive experience in the field will be invited to share their insights. Session II: Keeping harm away from children, aims to generate a vital discussion on proactive strategies and measures to prevent the unimaginable trauma of child sexual abuse from occurring in the first place. Ministers and high-level officials will be invited to contribute to the following guiding questions:

▪ How can screening and training programmes be improved to equip adults who are in contact with children with the necessary knowledge and skills?

▪ What are the effective strategies to develop a supportive environment that encourages help and rehabilitation among adults and young people at risk of (re)offending?

▪ What measures can be employed to keep up the protection of children in the light of technological advancements, including artificial intelligence?

▪ How to protect children in a situation of vulnerability, including during crisis situations and in alternative care?

Session III: Empowering children to flourish free from sexual violence, will delve into the critical role of legislation, policies and programmes in breaking the cycle of harm and empowering children to thrive in a safe environment that prioritises their well-being. Ministers and high-level officials will be invited to contribute to the following guiding questions:

▪ What are the most effective evidence-based legislation and policy approaches to enhance prevention and protect children from sexual violence, and how can they be improved?

▪ How to address emerging trends, including peer-to-peer sexual violence and harmful sexual behaviour by children?

▪ In what ways can comprehensive sexuality education be leveraged to prevent sexual violence?

▪ What measures can be employed to create a safe environment that prevents abuse and breaks the cycle of harm?

Session IV: Way forward, will delve into the avenues to integrate the Lanzarote Convention within the broader international landscape, including in the context of the United Nations and the European Union. The Closing session will feature concluding remarks by high-level representatives, a children’s statement and the adoption of an outcome document.

*****

Informal Conference of Ministers

15th Anniversary of the Lanzarote Convention:

Achievements, Challenges and a Way Forward to Protect Children

from Sexual Exploitation and Abuse

Valletta, Malta

Practical Information Note

1

Table of Contents

Venue .................................................................................................................................................................................... 2

Delegation Format ............................................................................................................................................................ 2

Liaison Officers .................................................................................................................................................................. 2

Accreditation, Pins and Badges ................................................................................................................................... 2

Bilateral Meetings............................................................................................................................................................. 3

IT Services ........................................................................................................................................................................... 3

Accommodation ................................................................................................................................................................ 3

Events and Catering ......................................................................................................................................................... 3

Interpretation Services .................................................................................................................................................. 4

Delegation Interventions ............................................................................................................................................... 4

Family Photo ....................................................................................................................................................................... 4

Transport ............................................................................................................................................................................. 4

Security ................................................................................................................................................................................. 5

Radio Frequency ............................................................................................................................................................... 5

Visa Requirements ........................................................................................................................................................... 6

Useful Information .......................................................................................................................................................... 6

Contact Information ....................................................................................................................................................... 7

Checklist and Deadlines ................................................................................................................................................. 7

2

Practical Information Note (PIN)

General Information

The forthcoming Maltese Presidency of the Committee of Ministers of the Council of Europe has

the honour to welcome you to Malta and is pleased to provide you this practical information note

(PIN) on the logistical modalities to help you prepare for delegations’ participation in the

Informal Conference of Ministers on the 15th Anniversary of the Lanzarote Convention:

Achievements, Challenges and a Way Forward to Protect Children from Sexual Exploitation

and Abuse taking place in Malta on the 30th of June and 1st of July 2025.

1. Venue

The Informal Conference of Ministers, will be held at the Mediterranean Conference Centre (MCC),

Old Hospital Street, Valletta on the 1st of July 2025. An official dinner will be held on the evening

of the 30th of June 2025.

2. Delegation Format

The delegation format is as follows:

• For State Parties to the Lanzarote Convention: 1 + 2 delegates plus 1 Lanzarote Committee

Expert

• For non-State Parties to the Lanzarote Convention: 1+3 delegates.

This format includes any security personnel, media personnel and interpretation officers for bi-

lateral meetings.

3. Liaison Officers

Each delegation will have a designated liaison officer. Their tasks will include: • welcoming and accompanying the delegations; • assisting delegations during their stay to ensure everything runs smoothly; • providing administrative support. More information, including contact details of the assigned liaison officer, will be provided to delegations via their Accreditation Officer in due course.

4. Accreditation, Pins and Badges

Delegations are kindly asked to appoint a Delegation Authorisation Officer (DAO) by sending an

email to [email protected] with their contact details by 18th April 2025.

The following details are required:

• Name and Surname of DAO;

• Email and Contact Number of DAO;

• Representative Country and Ministry;

The link to the online accreditation system will be sent to the DAO after the 18th April 2025 and

shall be open until the 9th May 2025. Hence, registrations need to be done strictly by 9th May 2025.

Confirmation of participation should also be done via Note Verbale, listing the name and

designation of the Head of Delegation; the names and designation of the delegation in order of

3

precedence; and the flight itinerary. The Note Verbale is to be sent electronically to

[email protected], keeping in copy [email protected], with an original copy sent to

the Ministry for Foreign Affairs and Tourism via diplomatic channels by the above-mentioned

registration deadline.

Please note that only one person (DAO) from the delegation should make registration for the

whole delegation. Only accredited delegates will have access to the dinner and the reception

conference.

Types of accreditations: Heads of Delegation will have a lapel pin while other members of the

delegation will have identification badges. Accreditation pins and badges are non-transferable.

Only registered participants will be able to access the event venues. For security reasons, it is

mandatory for all delegates to wear the lapel pin, identification badges within the venue. Access

to the venues will be denied in the absence of a visibly worn badge or pin.

Collection of badges will be done by the respective liaison officer who will provide the badges

upon arrival of the delegation.

It is important to note that registration for the Ministerial meeting does not automatically imply

that hotel reservations are made. Therefore, delegations must make their own hotel bookings.

5. Bilateral Meetings

Bilateral meeting rooms will be available to delegations upon prior reservation, on first come, first

served basis.

5.1 Set-up of Bilateral Meeting Rooms

There will be four bilateral rooms all equipped with a rectangular table that can accommodate

eight persons, four on each side. Hence, the suggested format is not more than 4 + 4. No

refreshments will be provided.

5.2 Availability of Bilateral Meeting Rooms

Bilateral meeting rooms will be available on the 1st of July.

Timeslots for bilateral meetings are 30 minutes and can be booked only at full or half hours. This

includes time for preparation and clean-up. Delegations are requested to respect the time limit to

ensure that the room can be prepared for the next meeting. Delegations can book one or two slots

for each meeting (for a 30 minute or 1 hour meeting).

5.3 Booking of Bilateral Rooms

Reservations for bilateral meeting rooms must be made through the registration system once the

link is provided to the DAOs.

5.4 Interpretation at Bilateral Meetings

Delegations are expected to bring their own interpreters, if required. Interpretation will not be

provided by the Presidency.

5.5 Flags

No flags, flagpoles or table banners will be provided by the Presidency.

4

6. IT Facilities

Free high-quality wireless internet access will be available at the venue.

7. Accommodation

The following hotels are recommended, offering special rates to delegations:

Hotel Booking Link Booking Code Cut Off Date for Booking

Notes & Booking Instructions

The Grand Hotel Excelsior

The Grand Hotel Excelsior

COE2025MT 6th May 2025 When booking, kindly adjust the room occupants total to ‘2/0’.

Corinthia Palace Hotel St. George’s Bay

Corinthia Palace Hotel St. George's Bay

COE2025MT First come, first served basis

Select check-in and check-out dates, click check availability and book under section ‘Council of Europe Ministerial Meeting’.

The Phoenicia Malta

Phoenicia Malta MINCOUJUNE2025 First come, first served basis

/

AX The Palace Hotel

AX The Palace Hotel

AXGRPCOE2025MT 15th May 2025 Select check-in and check-out dates, then enter the promo code provided. Applies for Deluxe Rooms only with a MLOS of 3 Nights

Corinthia Palace Hotel H’Attard

Corinthia Palace Hotel H'Attard

COE2025MT 30th April 2025 /

The Presidency strongly recommends that delegations make their hotel reservations as soon as possible to ensure availability.

5

8. Events and Catering The Presidency will be hosting an official welcome dinner on 30th June at the Mediterranean Conference Centre (MCC). The format of the dinner will be 1+3. The Presidency will also be hosting a lunch for Heads of Delegation and their delegates on the 1st of July at the conference venue. The format of the lunch will be 1+3.

9. Interpreting Services Interpretation will be provided in English and French for the Conference. Please note that no interpretation will be provided during the dinner/reception, lunch and bi-

lateral meetings. These sessions will be conducted in English.

10. Delegation Interventions

Heads of Delegations (HoDs) are kindly requested to select one session for participation and may

also indicate their interest for the second session, which will be considered contingent upon the

availability of time slots. Due to the comprehensive schedule of the Conference, interventions are

limited to HoDs only and should respect the 3-minute time limit. The selection can be made

through the registration link.

11. Family Photo

The family photo of Heads of Delegation will take place in the Sacra Infermeria at the

Mediterranean Conference Centre (MCC).

12. Transport

12.1 Arrival by Plane

There is one international airport on the Maltese Islands. There are regular commercial flights from most European capitals to the Malta International Airport. Heads of Delegation at Ministerial level, and their accompanying accredited delegates, arriving and departing with the Head of Delegation, will be welcomed through the Ministerial Lounge at the Malta International Airport.

12.2 Flight Clearances Flight clearance is required for delegations arriving by state flight (government, military or private aircraft) at Malta International Airport. The request for diplomatic overflight and landing clearance for state flights should be made through the Protocol Directorate of the Ministry for Foreign Affairs and Tourism on diplo- [email protected] as early as possible, but not later than seven working days in advance of the flight. The request must be sent by Note Verbale and accompanied by a duly filled Diplomatic Clearance Form (enclosed as Annex 1). The Note Verbale must include arrival and departure dates and times and full details of all the passengers and passport numbers. Any flight modifications should be communicated at least 48 hours in advance.

6

Should delegation members accompanying the VIP, who will be travelling via a state flight, wish to be exempt from security checks and luggage screening upon departure from Malta, a Note Verbale should be submitted for consideration by the local Aviation Security Authority, clearly indicating the type of exemption being requested.

12.3 Official Transport An official executive car for the Head of Delegation and one accompanying accredited delegate, as well as an executive van for the remaining accompanying accredited delegates will be provided upon arrival from Malta International Airport to their hotel. Accredited delegates arriving on different flights and/or staying in a different hotel than their respective Head of Delegation, will need to make their own arrangements to get to their hotel. Transport will not be provided to accompanying persons that are not part of the accredited delegation. Transport will also be provided from the Hotel to the Conference Venue. Pick up and drop off will be from the accommodation of the Head of Delegation. Any delegation members staying in different hotels from that of the Head of Delegation need to make their way to the accommodation where the Head of Delegation will be staying.

12.4 Public or Commercial Transport Malta’s public transportation system mainly consists of buses. Public Transport is also available from Malta International Airport. More information can be found on https://www.publictransport.com.mt/. Alternatively, locally operated taxi service companies are also available from Malta International Airport.

13. Security

Foreign security officers must comply with the regulations of the Maltese law enforcement services. Malta’s regulations do not allow for weapons to be carried within its territory, unless the necessary permit has been issued by the Commissioner of Police. In case of foreign security officers requesting permission to carry firearms, a Note Verbale must be submitted as early as possible, but not later than 10 working days before the date of arrival, to the Ministry for Foreign Affairs and Tourism on [email protected] The Note Verbale should include the name of the security officer(s), rank, passport details, type of weapon, serial number, calibre and rounds of ammunition.

14. Radio Frequency The use of radio communication equipment requires a temporary licence from the Malta Communications Authority (MCA). Information on the frequency range and technical characteristics should be communicated as early as possible, but not later than 10 working days before the date of arrival, to the Protocol Directorate of the Ministry for Foreign and Tourism via Note Verbale together with the MCA form (enclosed as Annex 2) on diplo- [email protected].

7

15. Visa Requirements Delegates who require a visa to travel to Malta are required to apply for such visa on time. Prior to their departure, travellers are required to ensure that they have a valid passport which expires at least six months after their date of departure. Visa requirements can be found here: https://consularplus.gov.mt/visa-advice?lang=en. Visa application forms can be found here: https://foreign.gov.mt/schengen-visa-applications/. Please refer any visa related queries to [email protected]

16. Useful Information

16.1 Electricity Voltage The electricity supply in Malta is 230 volts. The square-fitting standard three-pin, 13 Amp British plugs and sockets are used. A step-down transformer is needed to convert the current to 110- 120V. Delegates are advised to bring their own electrical adaptors if required.

16.2 Weather in Malta The climate in Malta is subtropical Mediterranean, with long, hot, dry and very sunny summers and short, mild and slightly rainy winters. The average temperature in Malta during the months of June and July can exceed 30°C.

16.3 Banking Services and Currency Malta’s official currency is the euro. Banking hours are generally Monday to Friday from 09:00 to 17:00. Some banks are open on Saturday mornings. Most internationally recognised currencies and traveller’s cheques can be exchanged at commercial banks and at Malta International Airport. Cash dispensing machines or ATMs are located throughout the country, and major credit and debit cards are widely accepted. ATMs are also located at some hotels.

16.4 International Dialling Codes The international dialling code for Malta is +356. International calls made from Malta should be preceded by 00, followed by the national country code.

16.5 Time Zone Malta is on Central European Time (CET), which is one hour ahead of Greenwich Mean Time (GMT).

16.6 Emergency Number The number 112 can be used for all emergencies.

8

17. Contact Information

Logistical Modalities [email protected] Bilateral meetings [email protected] Flight clearances and security clearances

[email protected]

Note Verbale with Delegation and flight details

[email protected]

Visa queries [email protected]

18. Checklist and Deadlines

9th May 2025 Deadline for registration and sending Note Verbale to the Ministry for Foreign Affairs and Tourism

Latest 10 days prior to arrival to Malta

To send NVs related to request for permission for foreign security personnel to carry firearms (if applicable) and for radio communication equipment (if applicable)

Latest 7 days prior to arrival to Malta

To send diplomatic clearance form only if travelling via state flight

Presidency of Malta of the Committee of Ministers of the

Council of Europe May 2025 – November 2025

Informal Conference of Ministers

Preliminary Programme

15th Anniversary of the Lanzarote Convention

Achievements, Challenges and a Way Forward to Protect Children from Sexual

Exploitation and Abuse

Valletta, 30 June – 1 July 2025

Monday, 30 June

18:30 – 19:30 Arrival of Delegations

19:30 - 22:00

Official Welcome Dinner

Hosted by Hon. Michael Falzon, Minister for Social Policy and Children’s Rights of Malta

Tuesday, 1 July

8:30 – 9:30 Arrival of Delegations 9:30 – 09:45 Welcome and Opening Remarks

9:45 – 10:15

Taking Stock: 15 years of the Lanzarote Convention

Will explore the historical concerns that prompted the development of the Lanzarote Convention and highlight the key achievements in state parties since its entry into force.

10:15 – 13:00

Keeping harm away from children

Aims to generate a discussion on pro-active strategies and measures to prevent sexual abuse from occurring.

13:00 – 14:30 Lunch break

14:30 – 16:00

Empowering children to flourish free from sexual violence

Will examine the role of legislation, policies and programmes in breaking the cycle of harm and empowering children to thrive in a safe environment.

16:00 – 16:30

Way forward: Preventing and protecting children from sexual exploitation and abuse

Aims to link the Lanzarote Convention with the wider international context.

16:30 – 17:00 Closing session

Informal Conference of Ministers

15th Anniversary of the Lanzarote Convention:

Achievements, Challenges and a Way Forward to Protect Children

from Sexual Exploitation and Abuse

Valletta, Malta

Practical Information Note

1

Table of Contents

Venue .................................................................................................................................................................................... 2

Delegation Format ............................................................................................................................................................ 2

Liaison Officers .................................................................................................................................................................. 2

Accreditation, Pins and Badges ................................................................................................................................... 2

Bilateral Meetings............................................................................................................................................................. 3

IT Services ........................................................................................................................................................................... 3

Accommodation ................................................................................................................................................................ 3

Events and Catering ......................................................................................................................................................... 3

Interpretation Services .................................................................................................................................................. 4

Delegation Interventions ............................................................................................................................................... 4

Family Photo ....................................................................................................................................................................... 4

Transport ............................................................................................................................................................................. 4

Security ................................................................................................................................................................................. 5

Radio Frequency ............................................................................................................................................................... 5

Visa Requirements ........................................................................................................................................................... 6

Useful Information .......................................................................................................................................................... 6

Contact Information ....................................................................................................................................................... 7

Checklist and Deadlines ................................................................................................................................................. 7

2

Practical Information Note (PIN)

General Information

The forthcoming Maltese Presidency of the Committee of Ministers of the Council of Europe has

the honour to welcome you to Malta and is pleased to provide you this practical information note

(PIN) on the logistical modalities to help you prepare for delegations’ participation in the

Informal Conference of Ministers on the 15th Anniversary of the Lanzarote Convention:

Achievements, Challenges and a Way Forward to Protect Children from Sexual Exploitation

and Abuse taking place in Malta on the 30th of June and 1st of July 2025.

1. Venue

The Informal Conference of Ministers, will be held at the Mediterranean Conference Centre (MCC),

Old Hospital Street, Valletta on the 1st of July 2025. An official dinner will be held on the evening

of the 30th of June 2025.

2. Delegation Format

The delegation format is as follows:

• For State Parties to the Lanzarote Convention: 1 + 2 delegates plus 1 Lanzarote Committee

Expert

• For non-State Parties to the Lanzarote Convention: 1+3 delegates.

This format includes any security personnel, media personnel and interpretation officers for bi-

lateral meetings.

3. Liaison Officers

Each delegation will have a designated liaison officer. Their tasks will include: • welcoming and accompanying the delegations; • assisting delegations during their stay to ensure everything runs smoothly; • providing administrative support. More information, including contact details of the assigned liaison officer, will be provided to delegations via their Accreditation Officer in due course.

4. Accreditation, Pins and Badges

Delegations are kindly asked to appoint a Delegation Authorisation Officer (DAO) by sending an

email to [email protected] with their contact details by 18th April 2025.

The following details are required:

• Name and Surname of DAO;

• Email and Contact Number of DAO;

• Representative Country and Ministry;

The link to the online accreditation system will be sent to the DAO after the 18th April 2025 and

shall be open until the 9th May 2025. Hence, registrations need to be done strictly by 9th May 2025.

Confirmation of participation should also be done via Note Verbale, listing the name and

designation of the Head of Delegation; the names and designation of the delegation in order of

3

precedence; and the flight itinerary. The Note Verbale is to be sent electronically to

[email protected], keeping in copy [email protected], with an original copy sent to

the Ministry for Foreign Affairs and Tourism via diplomatic channels by the above-mentioned

registration deadline.

Please note that only one person (DAO) from the delegation should make registration for the

whole delegation. Only accredited delegates will have access to the dinner and the reception

conference.

Types of accreditations: Heads of Delegation will have a lapel pin while other members of the

delegation will have identification badges. Accreditation pins and badges are non-transferable.

Only registered participants will be able to access the event venues. For security reasons, it is

mandatory for all delegates to wear the lapel pin, identification badges within the venue. Access

to the venues will be denied in the absence of a visibly worn badge or pin.

Collection of badges will be done by the respective liaison officer who will provide the badges

upon arrival of the delegation.

It is important to note that registration for the Ministerial meeting does not automatically imply

that hotel reservations are made. Therefore, delegations must make their own hotel bookings.

5. Bilateral Meetings

Bilateral meeting rooms will be available to delegations upon prior reservation, on first come, first

served basis.

5.1 Set-up of Bilateral Meeting Rooms

There will be four bilateral rooms all equipped with a rectangular table that can accommodate

eight persons, four on each side. Hence, the suggested format is not more than 4 + 4. No

refreshments will be provided.

5.2 Availability of Bilateral Meeting Rooms

Bilateral meeting rooms will be available on the 1st of July.

Timeslots for bilateral meetings are 30 minutes and can be booked only at full or half hours. This

includes time for preparation and clean-up. Delegations are requested to respect the time limit to

ensure that the room can be prepared for the next meeting. Delegations can book one or two slots

for each meeting (for a 30 minute or 1 hour meeting).

5.3 Booking of Bilateral Rooms

Reservations for bilateral meeting rooms must be made through the registration system once the

link is provided to the DAOs.

5.4 Interpretation at Bilateral Meetings

Delegations are expected to bring their own interpreters, if required. Interpretation will not be

provided by the Presidency.

5.5 Flags

No flags, flagpoles or table banners will be provided by the Presidency.

4

6. IT Facilities

Free high-quality wireless internet access will be available at the venue.

7. Accommodation

The following hotels are recommended, offering special rates to delegations:

Hotel Booking Link Booking Code Cut Off Date for Booking

Notes & Booking Instructions

The Grand Hotel Excelsior

The Grand Hotel Excelsior

COE2025MT 6th May 2025 When booking, kindly adjust the room occupants total to ‘2/0’.

Corinthia Palace Hotel St. George’s Bay

Corinthia Palace Hotel St. George's Bay

COE2025MT First come, first served basis

Select check-in and check-out dates, click check availability and book under section ‘Council of Europe Ministerial Meeting’.

The Phoenicia Malta

Phoenicia Malta MINCOUJUNE2025 First come, first served basis

/

AX The Palace Hotel

AX The Palace Hotel

AXGRPCOE2025MT 15th May 2025 Select check-in and check-out dates, then enter the promo code provided. Applies for Deluxe Rooms only with a MLOS of 3 Nights

Corinthia Palace Hotel H’Attard

Corinthia Palace Hotel H'Attard

COE2025MT 30th April 2025 /

The Presidency strongly recommends that delegations make their hotel reservations as soon as possible to ensure availability.

5

8. Events and Catering The Presidency will be hosting an official welcome dinner on 30th June at the Mediterranean Conference Centre (MCC). The format of the dinner will be 1+3. The Presidency will also be hosting a lunch for Heads of Delegation and their delegates on the 1st of July at the conference venue. The format of the lunch will be 1+3.

9. Interpreting Services Interpretation will be provided in English and French for the Conference. Please note that no interpretation will be provided during the dinner/reception, lunch and bi-

lateral meetings. These sessions will be conducted in English.

10. Delegation Interventions

Heads of Delegations (HoDs) are kindly requested to select one session for participation and may

also indicate their interest for the second session, which will be considered contingent upon the

availability of time slots. Due to the comprehensive schedule of the Conference, interventions are

limited to HoDs only and should respect the 3-minute time limit. The selection can be made

through the registration link.

11. Family Photo

The family photo of Heads of Delegation will take place in the Sacra Infermeria at the

Mediterranean Conference Centre (MCC).

12. Transport

12.1 Arrival by Plane

There is one international airport on the Maltese Islands. There are regular commercial flights from most European capitals to the Malta International Airport. Heads of Delegation at Ministerial level, and their accompanying accredited delegates, arriving and departing with the Head of Delegation, will be welcomed through the Ministerial Lounge at the Malta International Airport.

12.2 Flight Clearances Flight clearance is required for delegations arriving by state flight (government, military or private aircraft) at Malta International Airport. The request for diplomatic overflight and landing clearance for state flights should be made through the Protocol Directorate of the Ministry for Foreign Affairs and Tourism on diplo- [email protected] as early as possible, but not later than seven working days in advance of the flight. The request must be sent by Note Verbale and accompanied by a duly filled Diplomatic Clearance Form (enclosed as Annex 1). The Note Verbale must include arrival and departure dates and times and full details of all the passengers and passport numbers. Any flight modifications should be communicated at least 48 hours in advance.

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Should delegation members accompanying the VIP, who will be travelling via a state flight, wish to be exempt from security checks and luggage screening upon departure from Malta, a Note Verbale should be submitted for consideration by the local Aviation Security Authority, clearly indicating the type of exemption being requested.

12.3 Official Transport An official executive car for the Head of Delegation and one accompanying accredited delegate, as well as an executive van for the remaining accompanying accredited delegates will be provided upon arrival from Malta International Airport to their hotel. Accredited delegates arriving on different flights and/or staying in a different hotel than their respective Head of Delegation, will need to make their own arrangements to get to their hotel. Transport will not be provided to accompanying persons that are not part of the accredited delegation. Transport will also be provided from the Hotel to the Conference Venue. Pick up and drop off will be from the accommodation of the Head of Delegation. Any delegation members staying in different hotels from that of the Head of Delegation need to make their way to the accommodation where the Head of Delegation will be staying.

12.4 Public or Commercial Transport Malta’s public transportation system mainly consists of buses. Public Transport is also available from Malta International Airport. More information can be found on https://www.publictransport.com.mt/. Alternatively, locally operated taxi service companies are also available from Malta International Airport.

13. Security

Foreign security officers must comply with the regulations of the Maltese law enforcement services. Malta’s regulations do not allow for weapons to be carried within its territory, unless the necessary permit has been issued by the Commissioner of Police. In case of foreign security officers requesting permission to carry firearms, a Note Verbale must be submitted as early as possible, but not later than 10 working days before the date of arrival, to the Ministry for Foreign Affairs and Tourism on [email protected] The Note Verbale should include the name of the security officer(s), rank, passport details, type of weapon, serial number, calibre and rounds of ammunition.

14. Radio Frequency The use of radio communication equipment requires a temporary licence from the Malta Communications Authority (MCA). Information on the frequency range and technical characteristics should be communicated as early as possible, but not later than 10 working days before the date of arrival, to the Protocol Directorate of the Ministry for Foreign and Tourism via Note Verbale together with the MCA form (enclosed as Annex 2) on diplo- [email protected].

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15. Visa Requirements Delegates who require a visa to travel to Malta are required to apply for such visa on time. Prior to their departure, travellers are required to ensure that they have a valid passport which expires at least six months after their date of departure. Visa requirements can be found here: https://consularplus.gov.mt/visa-advice?lang=en. Visa application forms can be found here: https://foreign.gov.mt/schengen-visa-applications/. Please refer any visa related queries to [email protected]

16. Useful Information

16.1 Electricity Voltage The electricity supply in Malta is 230 volts. The square-fitting standard three-pin, 13 Amp British plugs and sockets are used. A step-down transformer is needed to convert the current to 110- 120V. Delegates are advised to bring their own electrical adaptors if required.

16.2 Weather in Malta The climate in Malta is subtropical Mediterranean, with long, hot, dry and very sunny summers and short, mild and slightly rainy winters. The average temperature in Malta during the months of June and July can exceed 30°C.

16.3 Banking Services and Currency Malta’s official currency is the euro. Banking hours are generally Monday to Friday from 09:00 to 17:00. Some banks are open on Saturday mornings. Most internationally recognised currencies and traveller’s cheques can be exchanged at commercial banks and at Malta International Airport. Cash dispensing machines or ATMs are located throughout the country, and major credit and debit cards are widely accepted. ATMs are also located at some hotels.

16.4 International Dialling Codes The international dialling code for Malta is +356. International calls made from Malta should be preceded by 00, followed by the national country code.

16.5 Time Zone Malta is on Central European Time (CET), which is one hour ahead of Greenwich Mean Time (GMT).

16.6 Emergency Number The number 112 can be used for all emergencies.

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17. Contact Information

Logistical Modalities [email protected] Bilateral meetings [email protected] Flight clearances and security clearances

[email protected]

Note Verbale with Delegation and flight details

[email protected]

Visa queries [email protected]

18. Checklist and Deadlines

9th May 2025 Deadline for registration and sending Note Verbale to the Ministry for Foreign Affairs and Tourism

Latest 10 days prior to arrival to Malta

To send NVs related to request for permission for foreign security personnel to carry firearms (if applicable) and for radio communication equipment (if applicable)

Latest 7 days prior to arrival to Malta

To send diplomatic clearance form only if travelling via state flight

Presidency of Malta of the Committee of Ministers of the

Council of Europe May 2025 – November 2025

Informal Conference of Ministers

Preliminary Programme

15th Anniversary of the Lanzarote Convention

Achievements, Challenges and a Way Forward to Protect Children from Sexual

Exploitation and Abuse

Valletta, 30 June – 1 July 2025

Monday, 30 June

18:30 – 19:30 Arrival of Delegations

19:30 - 22:00

Official Welcome Dinner

Hosted by Hon. Michael Falzon, Minister for Social Policy and Children’s Rights of Malta

Tuesday, 1 July

8:30 – 9:30 Arrival of Delegations 9:30 – 09:45 Welcome and Opening Remarks

9:45 – 10:15

Taking Stock: 15 years of the Lanzarote Convention

Will explore the historical concerns that prompted the development of the Lanzarote Convention and highlight the key achievements in state parties since its entry into force.

10:15 – 13:00

Keeping harm away from children

Aims to generate a discussion on pro-active strategies and measures to prevent sexual abuse from occurring.

13:00 – 14:30 Lunch break

14:30 – 16:00

Empowering children to flourish free from sexual violence

Will examine the role of legislation, policies and programmes in breaking the cycle of harm and empowering children to thrive in a safe environment.

16:00 – 16:30

Way forward: Preventing and protecting children from sexual exploitation and abuse

Aims to link the Lanzarote Convention with the wider international context.

16:30 – 17:00 Closing session