Answer to request

ERAELU KAITSE JA RIIGI LÄBIPAISTVUSE EEST

Tatari tn 39 / 10134 Tallinn / 627 4135 / [email protected] / www.aki.ee

Registrikood 70004235

Martin Schneider

Foxway OÜ

[email protected]

Yours: 03.05.2025 Ours: 14.05.2025 nr 2.2.-5/25/15d-2

Answer to Request Estonian Data Protection Inspectorate (DPI) has received your letter about appointing data

protection (DPO) officer to Foxway OÜ.

Firstly, DPO can be appointed by Foxway OÜ legal representative, who is marked in E-business

register. Legal representatives can also authorize another person to appoint a DPO.

The easiest way to report about DPO is to do it through the Estonian e-Business Register. The

notice can be entered in the register by a person who is represented in the register and has the legal

representation right. In this case, it is not necessary to send a separate notice to the Data Protection

Inspectorate.

If that is not possible, you can send us a signed notification via regular mail or digitally (if the said

digital signature is valid according to eIDAS regulation - regulation (EU) no 910/2014 of the

European Parliament and of the Council). Notification must contain DPO’s name, the beginning

and end of the term1, personal ID code or date of birth, citizenship, contact e-mail.

DPO, who is designated for the local company, would be the contact person for the supervisory

authority and for the data subjects. This means that intense and thorough communication between

parties would be in the local language. The language of public administration, but also the

communication with public and data subjects shall be in Estonian according to the Estonian

Language Act.

More information in Estonian is available here Data protection officer. In English, information is

available here Data protection officer | Andmekaitse Inspektsioon.

Based on the above, to notify the DPO, you have two options, either board member does it

in the e-business register or you forward a signed notification with authorization notice etc.

to the Inspectorate. Respectfully

Liina Kroonberg

lawyer

authorized by Director General

1 If there is no end, we assume that it is an open-ended position.