Reimbursement Request No 3, Technical Assistance Fund

Lõkke 4 / 10122 Tallinn / 663 8200 / [email protected] / www.rtk.ee / Registrikood 70007340

Christoph Liechti

Embassy of Switzerland to Latvia, Lithuania

and Estonia

[email protected] Ours 26.09.2025 no 11.1-5/25/1978-1

Smilšu iela 8

LV-1050 Riga

LATVIA

Reimbursement Request No 3, Technical

Assistance Fund

Dear Mr Liechti,

Hereby the Paying Authority of the Swiss-Estonian Cooperation Programme submits the

Reimbursement Request No 3 of the Technical Assistance Fund covering the period from 01

January 2025 to 30 June 2025.

Yours sincerely,

(signed digitally)

Karin Viikmaa

Head of the Grants Payment Department

Annexes:

1. Reimbursement Request RR 3 TAF 7F-10899.01

Helena Musthallik +372 5646 6003

[email protected]

VALIDITY CONFIRMATION SHEET SIGNED FILES

FILE NAME FILE SIZE

Reimbursement Request No 3, Technical Assistance Fund.pdf 363 KB

SIGNERS

NO. NAME PERSONAL CODE TIME

KARIN VIIKMAA1 47410180248 26.09.2025 09:20:06 +03:00

VALIDITY OF SIGNATURE

SIGNATURE IS VALID

ROLE / RESOLUTION

PLACE OF CONFIRMATION (CITY, STATE, ZIP, COUNTRY)

SERIAL NUMBER OF SIGNER CERTIFICATE

6a:b3:54:b2:b7:d6:f8:47:62:bd:56:54:a4:80:9c:52

ISSUER OF CERTIFICATE AUTHORITY KEY IDENTIFIER

ESTEID2018 D9 AC 70 DB 5F 7E BE 94 F8 A0 E4 BE 47 A2 D0 34 AD 9A 2A 12

HASH VALUE OF SIGNATURE 30 31 30 0D 06 09 60 86 48 01 65 03 04 02 01 05 00 04 20 2C 61 47 84 A4 57 BE 32 41 C2 2B 46 BA C3 F0 46 71 2E AD 0A 43 B4 0C B8 ED 4A 3E D2 96 1D D3 B6

The print out of files listed in the section "Signed Files" are inseparable part of this Validity Confirmation Sheet.

NOTES

Presented print summary is informative to confirm existence of signed file with given hash value. The print summary itself does not have independent verification value. Declaration of signers’ signature can be verified only through digitally signed file.

Instructions

Support Measure Title

Support Measure Identification Code

Support Measure duration from to

Name of Executing Agency

Reporting period from to

Reimbursement Request No

Total Support Measure Budget (local currency) EUR

Maximum Swiss contribution (CHF) CHF

Swiss co-financing rate on total budget 42.00% 42.00%

Exchange rate used CHF/EUR 9/15/2025

Total amount requested EUR CHF

National co-financing EUR CHF

Deductions (according to Regulations 11.4/3) EUR CHF

Swiss co-financing = Reimbursement by CH EUR CHF

Maximum Swiss Contribution CHF

Cumulative amount received from Switzerland CHF

Available amount before the current reimbursement CHF

Total amount of current reimbursement request CHF

Remaining amount after the current reimbursement CHF

Estonia

3

16,812.39

0.00

390,000.00

1.070 Date of exchange rate

B. Amount requested by the Paying Authority

44,866.65 11.50%

962,075.00

15,709.49

0.00

Swiss-Estonian Cooperation Programme

Reimbursement Request No. 3

Technical Assistance Fund

6/30/2025

7F-10899.01Šveits.1.03

State Shared Service Centre

1/1/2025

Technical Assistance Fund

A. Basic information

2/22/2023 12/3/2029

40,029.52

on total expenditures

88.50%

37,403.58

390,000.00 100.00%

15,709.49

345,133.35

23,217.13

C. Available amount from the Swiss Contribution

21,694.09

4.03%

D. Certification and approval of Reimbursement Request

329,423.86 84.47%

template v13.7.23 Reimbursement Request Page 1

Name of the institution:

Address:

Name of the contact person:

Position:

Email:

Phone number:

Name: Urmo Merila Position:

Date and signature

Paying Authority

Name of the institution:

Address:

Name of the contact person:

Position:

Email:

Phone number:

The Paying Authority hereby certifies

The bank details for reimbursement are as follows:

Beneficiary: Ministry of Finance of the Republic of Estonia

IBAN: EE891010220034796011

SWIFT: EEUHEE2X

Reference: 2550081357

Name: Karin Viikmaa Position:

Date and signature

digitally signed

Helena Musthallik

programme expert

The National Coordination Unit hereby certifies

[email protected]

digitally signed

Lõkke 4, 10122 Tallinn

State Shared Service Centre

Janika Otsing

financial specialist

[email protected]

3726631926

(i) to have checked the conformity of the Reimbursement Request with the financial stipulations, in particular the co-financing rate,

set out in the Technical Support Agreement;

(ii) to have received sufficient information for the certification of the Reimbursement Request;

(iii) to have checked the compliance of the Reimbursement Request with the information available to the Paying Authority;

(iv) that the co-financing of the Partner State has been provided in accordance with the Technical Support Agreement;

(v) that based on the information available to the Paying Authority no double-financing could be identified;

(vi) that recoverable VAT is not included in the Reimbursement Request as eligible expense.

Head of the Grants Payment Department

Deputy Director General

3726466003

(i) that the Support Measure is implemented in accordance with the Technical Support Agreement;

(ii) the reporting under Physical Progress, Financial Progress and Procurement Plan is true and accurate;

(iii) that the reporting under Financial Progress reflects correctly the incurred expenditures;

(iv) that recoverable VAT is not included in the Financial Progress as eligible expense;

(v) that no double-financing occurs;

(vi) that all procurements for which expenditures were incurred during the reporting period have been conducted in compliance with

the applicable law of the Partner State and EU directives on public procurement;

(vii) that the information and financial data provided in this Reimbursement Request has been thoroughly reviewed and found to be

correct, reliable and accurate;

(viii) that claimed expenditures are incurred as part of the Support Measure in accordance with the Framework Agreement and the

Technical Support Agreement;

(ix) that all payments declared have actually been made in the indicated (or exceptionally previous) reporting period;

(x) the compliance with state aid rules of all activities performed in the reporting period.

State Shared Service Centre

Lõkke 4, 10122 Tallinn

National Coordination Unit

template v13.7.23 Reimbursement Request Page 2

Instructions

2/21/2023 6/30/2024 7/1/2024 12/31/2024 1/1/2025 6/30/2025

EUR % CHF EUR CHF CHF CHF EUR CHF CHF CHF EUR CHF CHF CHF CHF CHF CHF

No Budget items Budget

100%

Co-financing

rate (CH co-

financing)

Swiss

contribution

(co-financing)

Eligible

expenditures

100%

Eligible

expenditures

100%

National co-

financing

Swiss

contribution

(co-financing)

Eligible

expenditures

100%

Eligible

expenditures

100%

National co-

financing

Swiss

contribution

(co-financing)

Eligible

expenditures

100%

Eligible

expenditures

100%

National co-

financing

Swiss

contribution

(co-financing)

Eligible

expenditures

100%

% of Budget

spent

Total

remaining

Budget

Eligible

Expenditures

100%

Swiss

contribution

(co-financing)

% of Swiss

Contribution

spent

Total

remaining

Swiss

contribution

Reimbursements

expected to be

received from

Switzerland (current

year)

Reimburseme

nts expected

to be received

from

Switzerland

(year +1)

Reimbursements

expected to be

received from

Switzerland (year

+2)

Exchange rate CHF/EUR 1.036081 1.068 1.038 1.070

1 National Coordination Unit (NCU) 626,276.00 42.00% 253,876 60,084.56 56,239.15 32,618.71 23,620.44 25,178.85 24,247.23 14,063.39 10,183.84 28,535.25 26,663.34 15,464.74 11,198.60 113,798.66 18.17% 512,477.34 107,149.72 45,002.88 17.73% 208,872.95 0.00 48,000.00 50,000.00

1.1 Meetings with the Swiss authorities, reg art 6.5 (a) 57,057.00 6,478.31 1,401.83 1,844.64 9,724.78 17.04% 47,332.22

1.2 Information events, exchange of experience and capacity

building between NCU, Paying Authority, Audit Authority,

Executing Agencies, Intermediate Bodies, programme

operators and programme component operators, reg art

6.5 (d) 25,280.00 0.00 0.00% 25,280.00

1.3 Expenditures associated with evaluations at the level of the

CP or in a thematic area, reg art 6.5 (h) 113,969.00 0.00 0.00% 113,969.00

1.4 Visibility, public awareness of the CP, reg art 6.5 (j) 124,674.00 368.38 552.33 597.71 1,518.42 1.22% 123,155.58

1.5 Translation and interpretation costs, reg art 6.5 (k) 20,338.00 0.00 0.00% 20,338.00

1.6 NCU salaries, social security contributions and other

statutory costs in respect of public officials of the national

entities, reg art 6.5 (m) 284,958.00 53,237.87 23,224.69 26,092.90 102,555.46 35.99% 182,402.54

2 Paying Authority 86,715.00 42.00% 35,152 0.00 0.00 0.00 0.00 5,017.53 4,831.88 2,802.49 2,029.39 6,344.77 5,928.55 3,438.56 2,489.99 11,362.30 13.10% 75,352.70 10,760.43 4,519.38 12.86% 30,632.60 0.00 4,000.00 5,000.00

2.1 Paying Authority salaries, social security contributions and

other statutory costs in respect of public officials of the

national entities, reg art 6.5 (m) 86,715.00 . 5,017.53 6,344.77 11,362.30 13.10% 75,352.70

3 Audit Authority 181,739.00 42.00% 73,672 11,404.95 10,675.03 6,191.52 4,483.51 1,863.67 1,794.71 1,040.93 753.78 3,979.52 3,718.46 2,156.71 1,561.75 17,248.14 9.49% 164,490.86 16,188.20 6,799.04 9.23% 66,873.17 0.00 19,500.00 20,000.00

3.1 Audit Authority - Information events, exchange of

experience and capacity building between NCU, Paying

Authority, Audit Authority, Executing Agencies,

Intermediate Bodies, programme operators and

programme component operators, reg art 6.5 (d) 2,072.00 282.88 55.88 338.76 16.35% 1,733.24

3.2 Audit Authority salaries, social security contributions and

other statutory costs in respect of public officials of the

national entities, reg art 6.5 (m) 179,667.00 11,122.07 1,863.67 3,923.64 16,909.38 9.41% 162,757.62

4 Miscellaneous expenses 67,345.00 42.00% 27,300 8,087.06 7,569.49 4,390.30 3,179.19 1,524.25 1,467.86 851.36 616.50 1,169.98 1,093.23 634.08 459.15 10,781.29 16.01% 56,563.71 10,130.58 4,254.84 15.59% 23,045.05 0.00 5,460.00 5,460.00

4.1 Miscellaneous expenses 67,345.00 8,087.06 1,524.25 1,169.98 10,781.29 16.01% 56,563.71

TOTAL 962,075.00 42.00% 390,000 79,576.57 74,483.67 43,200.53 31,283.14 33,584.30 32,341.68 18,758.17 13,583.51 40,029.52 37,403.58 21,694.09 15,709.49 153,190.39 15.92% 808,884.61 144,228.93 60,576.14 15.53% 329,423.77 0.00 76,960.00 80,460.00

Technical Assistance Fund / Reimbursement Request No. 3

Financial Progress

BUDGET PLANNINGCUMULATIVE DATA REPORTING PERIOD 1: REPORTING PERIOD 2: REPORTING PERIOD 3:

CHFEUR

Financial Progress Page 3

Information regarding deviations from financial planning

If there is a significant difference between the expenditures planned for this reporting period and the actual expenditures paid by the Paying Authority, justify the deviations. Also explain if the financial planning in this reimbursement request significantly differs from the financial planning in the previous reimbursement requests.If there is a cost overrun per budget item, describe how the additional costs will be covered.

There were no significant deviations.

Advance payments were not foreseen.

Information on modifications of the Support Measure approved during the reporting period

According toTechnical Support Agreement Article 11

Information on non-eligible expenditures during the reporting period

Please indicate the amount of non-eligible expenditures during the reporting period. Why are the expenditures non-eligible (for example due to irregularities or because it was agreed during the approval process of the SM that the costs are non-eligible)? Who will finance the non-eligible expenditures?

There were no modifications during the reporting period.

There were no deductions.

Information on advance payments

According to Art. 8.3. of the Regulations the Partner State may in exceptional cases agree with Switzerland on advance payments. If these are foreseen in the Support Measure Agreement, describe how the advance payment will be used in the upcoming reimbursement period and provide proof for the execution of the advance payment by the Partner State.

Information on deductions related to financial corrections (Art 11.4/3 Regulations)

In case of a financial correction already paid by Switzerland and deducted in this Reimbusement Request, please indicate the budget item, reporting period in question and provide explanation on the deduction made / refer to irregularity report.

No ineligible costs were found.

Financial Progress Page 4

No

1.1

1.1

1.4

1.6

1.6

1.6

No

2.1

Swiss-Estonian Cooperation Programme

Technical Assistance Fund / Reimbursement Request No. 3

Operational Progress

Short description of activities undertaken in the reporting period

Estimated cumulative physical progress (%)

Steering Committee and Task Force meetings

The NCU participated in the following meetings of the Steering Committees and Task Forces:

The second Steering Committee meeting of the SM “Supporting Social Inclusion”, held on 17 February

2025 in Viljandi at the office of the National Foundation of Civil Society.

The second Steering Committee meeting of the SM “Biodiversity Programme”, held on 14–16 April

2025 in Saaremaa.

The first Task Force meeting of the SM “Supporting Social Inclusion”, held on Teams.

The second Task Force meeting of the SM “Supporting Social Inclusion”, held on 22 May 2025 at the

Ministry of Culture.

Legal framework

Agreements and directives

The NCU approved four directives for the implementation of programme components prepared by the

Ministry of Climate, Ministry of Social Affairs, Ministry of Culture and the Ministry of Education and

Science.

National Coordination Unit (NCU)

Annual Meeting of the Swiss-Estonian Cooperation Programme

On 18 June 2025, the NCU organised the second Annual Meeting of the Cooperation Programme,

which was held at the premises of the Ministry of Culture. During the meeting, the Annual Cooperation

Programme Report for the previous year was discussed and approved.

Other meetings and events

The representatives of the NCU participated in the NCU seminar in Switzerland from 24 to 28 March

2025, which provided an opportunity to interact and exchange experiences with other NCUs.

On 17 June 2025, the NCU organised an Evening Gathering at the Botanic Garden. The event was

attended by representatives of Switzerland, the SCO, the NCU, Programme Operators, Programme

Component Operators, the Audit Authority, the Ministry of Finance, as well as other invited guests.

The event provided participants with an opportunity to meet and interact in an informal atmosphere.

NCU salaries

Annual Cooperation Programme Report and Annual Meeting of the Swiss-Estonian

Cooperation Programme

The NCU prepared the Annual Cooperation Programme Report and submitted it to the SCO on 30

April 2025. The report was subsequently approved at the Annual Meeting held on 18 June 2025.

Visibility,public awareness

The NCU published information about the Cooperation Programme on the website of the State Shared

Service Centre and participated in discussions and meetings related to communication.

The NCU, together with the PO (Ministry of Culture) and the SCO, participated in the Europe Day

celebration at Freedom Square on 9 May 2025 to promote the Cooperation Programme to the general

public.

The preparation of a video on the Swiss-Estonian Cooperation Programme was initiated.

The NCU also rendered advice to POs, PCOs, implementers, and partners on communication-related

matters.

Paying Authority salaries

The Paying Authority submitted to the SCO Reimbursement Request No. 2 for the Technical

Assistance Fund, covering the period from 1 June 2024 to 31 December 2024, on 18 March 2025.

Paying Authority Short description of activities undertaken in the reporting period

Estimated cumulative physical progress (%)

Operational Progress Page 5

No

3.1

3.2

No

4.1

Estimated cumulative physical progress (%)

Miscellaneous expenses Short description of activities undertaken in the reporting period

Miscellaneous expenses

Expenditures related to the Europe Day celebration on 9 May 2025 – chocolates and pins.

Performance-based remuneration for 2024 for specialists of the State Shared Service Centre who

verified the expenditures incurred under the Support Measure Preparation Fund and the Technical

Assistance Fund.

Estimated cumulative physical progress (%)

Audit Authority Short description of activities undertaken in the reporting period

Audit Authority salaries

The Audit Authority prepared the Annual Audit Report and the updated Audit Strategy, which were

submitted to the SCO on 31 March 2025. The Audit Authority’s Annual Plan for 2025 and the General

Checklist were submitted to the SCO on 4 June 2025.

Audit Authority - Information events, exchange of experience and capacity building

A representative of the Audit Authority participated in the Annual Conference on Risk Management

and Internal Control.

Operational Progress Page 6

No Programme Component Name Swiss Contribution

CHF Specific Objective Thematic Area

(in-country)

Geographic Focus Name Programme Component Operator Type of entity

PSP/PA maximum 40 characters in CHF according to Art. 2.2

Regulations

according to Art. 2.4

Regulations

Start End

1 National Coordination Unit (NCU) 253,875.83

2 Paying Authority 35,151.98

3 Audit Authority 73,672.21

4 Miscellaneous expenses 27,299.89

Swiss-Estonian Cooperation Programme

Technical Assistance Fund / Reimbursement Request No. 3

Programme Characteristics

Planned duration

To be filled in by Programme Operator

Programme

Component or

Project Ref. No

Contract Name

If applicable, planned

deadline for

submitting

documentation to

Swiss "non objection"

Launch of

tender

planned

Tender notice

will be submitted

to Swiss side

before

publication

English

translation of

tender documents

will be made

available to

bidders

Actual launch

of tender

(publication

of tender

notice)

Contract

signature

planned

Actual

contract

signature

Contract

completion

planned

Actual

contract

completion

Contractor Comments

quarter / year quarter /

year yes/no yes/no date

quarter /

year date

quarter /

year date EUR CHF EUR CHF name EUR CHF

status/ appeals/ cancelling or repetion of tender

(incl. reason)/ numbers of bidders and rejected

bids/risks/ irregularities related to the tender/

difficulties with the the Contractor/ suspension of

works etc.

Evaluation of SMs "Supporting Social

Inclusion" and "Biodiversity Programme"

according to Regulation Article 10.3 p. 2 IV/2027 I/2028 III/2028 113968.91 110000

Technical Assistance Fund / Reimbursement Request No. 3

Swiss-Estonian Cooperation Programme

Procurement Plan

Actual costs based on

signed contractsInitially estimated costs Expenditures incurred based

on signed contracts

To be filled in by Programme Operator

Referenz-Nummer / Reference Number REF-1006-66300

Projektnummer / Support Measure Identification Code 7F-10899.01

Kreditorennummer / Creditor Number 1000643543

Name des Kreditors / Creditor's name Ministry of Finance of the Republic of Estonia

Strasse / Street Suur-Ameerika 1

PLZ, Ort / Zip code and place 10122 Tallinn

Währung / Currency: CHF

Betrag / Reimbursement requested from Switzerland 15,709.49

Aufteilung nach Programmkomponente / Breakdown by programme

component

National Coordination Unit (NCU) 11,198.60

Paying Authority 2,489.99

Audit Authority 1,561.75

Miscellaneous expenses 459.15

Kontoinhaber / bank account holder (if different from creditor name) Ministry of Finance of the Republic of Estonia

IBAN-Nr.: EE891010220034796011

SWIFT: EEUHEE2X

Referenz-Nummer / Reference Number 2550081357

Bankbezeichnung / Name and address of the bank SEB, Tornimäe 2, 15010 Tallinn, Estonia

Buchungsinformationen / Booking information

Zahladresse / Account details

Deckblatt Rechnung E-Billing / Coversheet Invoice E-Billing

Lõkke 4 / 10122 Tallinn / 663 8200 / [email protected] / www.rtk.ee / Registrikood 70007340

Christoph Liechti

Embassy of Switzerland to Latvia, Lithuania

and Estonia

[email protected] Ours 26.09.2025 no 11.1-5/25/1978-1

Smilšu iela 8

LV-1050 Riga

LATVIA

Reimbursement Request No 3, Technical

Assistance Fund

Dear Mr Liechti,

Hereby the Paying Authority of the Swiss-Estonian Cooperation Programme submits the

Reimbursement Request No 3 of the Technical Assistance Fund covering the period from 01

January 2025 to 30 June 2025.

Yours sincerely,

(signed digitally)

Karin Viikmaa

Head of the Grants Payment Department

Annexes:

1. Reimbursement Request RR 3 TAF 7F-10899.01

Helena Musthallik +372 5646 6003

[email protected]