Koostööleping Magnus Motus UAB

CONTRACT FOR PROVISION OF SERVICES OF SAGADI FOREST CENTRE,

STATE FOREST MANAGEMENT CENTRE

No.1-18/2023/93

22.05.2023

The State Forest Management Centre, hereinafter the Sagadi Forest Centre, represented on

the basis of the Management Board 26th of March 2019 decision no 1-32/41 by manager of

Sagadi Forest Centre, Helen Luks, on one side,

and UAB Magnus motus , hereinafter Company, represented on the basis of constitution by

director, Arvydas Silva, on the other, who are hereinafter referred to as a/the Party or jointly

as the Parties, entered into this contract, hereinafter the Contract, as follows:

1. Object of the Contract 1.1. The object of the Contract is the provision of the services of the Sagadi Forest Centre to

Company under the terms and conditions prescribed by the Contract and the annexes

thereto.

1.2. The price lists and other terms and conditions of the services provided by the Sagadi

Forest Centre are set out in the annexes to the Contract.

1.3. The Sagadi Forest Centre has the right to establish the price list and other terms and

conditions of the services for each calendar year. The Sagadi Forest Centre agrees to send

Company the price list and other terms and conditions of the services established for the

following calendar year at least by 31 October of the year preceding the calendar year. The

price list and other terms and conditions of the services established for the calendar year are

executed as an annex to the Contract.

2. Company agrees to: 2.1. place orders for the services in writing;

2.2. send customers on the basis of an order confirmed by the Sagadi Forest Centre either with

Company’s voucher or its partner’s voucher on the basis of which the customers will be

serviced;

2.3. help the Sagadi Forest Centre in finding the customers who caused proprietary damage

and in collecting damages, including send the customer’s contact details if the customer

caused proprietary damage to the Sagadi Forest Centre upon using the services.

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3. The Sagadi Forest Centre agrees to: 3.1. confirm in writing the order for services and the fulfilment thereof at the time requested

by Company in accordance with the price list and other terms and conditions set out in the

annex to the Contract.

3.2. provide Company with a high-quality service in accordance with the terms and conditions

set out in offers.

4. Procedure for and terms and conditions of placing orders and submitting offers

4.1. Company places an order with the Sagadi Forest Centre and amendments thereto by

sending an e-mail to: [email protected].

4.2. Upon placing an order for accommodation services, the Sagadi Forest Centre must be

informed of the customers’ names, customers’ dates of birth, dates of arrival and departure,

the types and number of rooms and the name of Company’s employee(s) or representative(s)

who place(s) the order.

4.3. In the case of group orders, the list of the persons to be accommodated must be submitted

no later than 30 days before the arrival.

4.4. Upon placing an order in the case of museum visits or other programme activities, the

Sagadi Forest Centre must be informed of the size of the group, the date of the visit and the

time of arrival and departure.

4.5. Upon placing an order for catering service, the Sagadi Forest Centre must be notified of

the size of the group, the date and time of the visit and the menu option.

4.6. The Sagadi Forest Centre prepares a written offer on the basis of the order placed by

Company and sends it for obtaining confirmation from Company to the e-mail address of the

person who placed the order.

4.7. If Company agrees with the offer, they are required to send confirmation of the offer by

e-mail. The confirmation is binding on the parties as of its arrival at the Sagadi Forest Centre.

4.8. Notices related to the provision of the service are communicated by telephone or e-mail

to the contact details of the person who placed the order.

5. Terms and conditions of cancellation of orders and sanctions 5.1. If Company cancels an accommodation order or, in the case of a group order, reduces the

number of the persons to be accommodated later than 30 days before using the service,

Company is required to pay the Sagadi Forest Centre a contractual penalty as follows:

29-22 days before the date of arrival – 25% of the value of the offer per room in

accordance with the attached price list;

21-15 days before the date of arrival – 50% of the value of the offer per room in

accordance with the attached price list;

14-7 days before the date of arrival – 75% of the value of the offer per room in accordance

with the attached price list;

6-3 days before the date of arrival – 90% of the value of the offer per room in accordance

with the attached price list;

2-0 days before the date of arrival – 100% of the value of the offer per room in accordance

with the attached price list.

5.2. If as a result of amending a group order the size of the group reduces so that less than

10 people arrive at a time, the Sagadi Forest Centre has the right to apply the individual prices

of the price list set out in the annex to the Contract.

5.3. Upon cancelling individual orders, Company has the right to cancel an accommodation

order of a single customer up to 48 hours before the day of arrival, in the case of which the

Sagadi Forest Centre does not file a claim for a contractual penalty. Upon any later

cancellation or if a single customer fails to arrive on the date specified in the order, Company

must pay a contractual penalty at the rate of 100% of the value of one twenty-four hour period

in accordance with the price list set out in the annex to the Contract.

5.4. Company has the right to reduce or cancel a catering order, which has been placed,

without sanctions up to 3 working days before arrival. Upon any later reduction or

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cancellation, Company must pay a contractual penalty at the rate of 100% of the value of the

initial order.

5.5. Company has the right to cancel a tour guide order without sanctions up to 3 working

days before arrival. Upon any later cancellation or if a group fails to arrive on the date

specified in the order, Company must pay a contractual penalty at the rate of 100% of the

value of the agreed tour guide fee.

5.6. If groups are late for pre-ordered programmes or excursions for more than 10 minutes,

Company must pay a contract penalty set out in the annex for the programme manager / tour

guide’s waiting period.

6. Payment terms 6.1. Company pays for the provided services on the basis of an invoice submitted by the

Sagadi Forest Centre within 14 days of the date of issue of the invoice. Upon failure to pay

the invoice when due, the Sagadi Forest Centre has the right to request default interest at the

rate of 0.15% of the overdue amount per day.

6.2. Upon ordering services the next time, the Sagadi Forest Centre has the right to request a

prepayment if Company has failed to pay at least one earlier invoice within its payment term.

7. Representatives and contact details of the Parties

7.1. The representative of the Sagadi Forest Centre is sales manager, Kairi Leemets, tel. +372

6767888, e-mail [email protected].

7.2. The representative of Company is Arvydas Silva, +37061000809, email:

[email protected].

8. Communication of notices 8.1. Notices related to the performance of the Contract are communicated by e-mail to the e-

mail address of the Party as specified in the Contract. A Party is required to immediately

notify the other Party of any changes in their contact details.

8.2. Notices communicated by e-mail are deemed received as of the working day following

the communication of the notice.

8.3. Declarations of withdrawal from or cancellation of the Contract and letters of claim to be

submitted to the other Party upon breach of the Contract must be in written form. A digitally

signed electronic document is deemed equal to written form. The last-mentioned formal

requirement is also met if a notice is communicated by e-mail.

9. Force majeure 9.1. Any failure to perform or properly perform the obligations arising from the Contract is

not deemed a breach of the Contract if it was caused by circumstances whose occurrence

the Parties did not or could not foresee upon entry into the Contract (force majeure).

9.2. For the purposes of this Contract, force majeure means:

9.2.1. mass riots in the administrative unit of the registered office of the Parties;

9.2.2. a military conflict;

9.2.3. a legal act of the Riigikogu or the Government, which considerably hinders the

performance of the Contract;

9.2.4. another circumstance not listed in the Contract, which is accepted as force majeure by

both Parties.

9.3. The Party whose activities in performing their contractual obligations are hindered by the

circumstances of force majeure are required to inform the other Party thereof immediately

in writing.

9.4. Should the circumstances of force majeure persist for more than 90 days, the Contract is

deemed terminated due to the impossibility to perform it. In such an event neither of the

Parties has the right to request that the other Party compensate for the damage caused by

the improper performance of the Contract.

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10. Term, expiry and termination of the Contract 10.1. The Contract enters into force upon its signing and remains in force for the 36 months

following the entry into force of the Contract.

10.2 The Parties have the right to cancel the Contract unilaterally pursuant to the procedure

described in the Contract.

10.3. Each Party may cancel this Contract without good reason, notifying the other Party

thereof in writing 2 calendar months in advance.

10.4. Each Party may cancel this Contract without adhering to the term specified in clause 9.3

of this Contract if it becomes evident that, taking into account all the circumstances and

weighing the interests of both Parties, the Party who wants to cancel the Contract cannot be

expected to continue the performance of the Contract until the expiry of the term for

cancellation of the Contract. In such an event the basis for the cancellation of the Contract

without adhering to the term for advance notice is first and foremost the repeated failure of

one Party to perform or properly perform their contractual obligations as well as

reorganisation of the activities of the Sagadi Forest Centre, granting the manorial estate to the

use of another person or change in the owner thereof.

11. Final provisions

11.1. The Parties agree to maintain the confidentiality of all personal data disclosed to them

in connection with the performance of the Contract as well as any information entrusted with

them in confidence and information subject to business secrecy.

11.2. All amendments to the Contract enter into force as of the moment of their signing by

both Parties or on the date specified by the Parties in writing.

11.3. Any disagreements and disputes related to the Contract are first and foremost resolved

by the Parties by way of negotiations. If the disputes arising from the Contract cannot be

resolved by way of negotiations between the Parties, the dispute will be resolved pursuant to

the procedure established by legal acts.

11.4. The contract is signed on paper in two copies with equal legal force, each of which shall

receive a single copy.

Details and signatures of the Parties

RMK Sagadi Forest Centre UAB Magnus motus

State Forest Management Centre (RMK)

Sagadi Village, Haljala Rural Municipality

45403 Lääne-Viru County, ESTONIA

Registry code 70004459

Tel. +372 6767888

E-mail [email protected]

Address: Rinktines str. 1A-62, Vilnius

Registry code 302605862, Lithuania

Tel. +370 61000809

E-mail: [email protected]

Helen Luks Arvydas Silva

Annex 1

to Contract 1-18/2023/93

between RMK Sagadi Forest

Centre and UAB Magnus motus

CONTRACTUAL PRICE LIST OF RMK SAGADI FOREST CENTRE, STATE FOREST MANAGEMENT

CENTRE (RMK), FOR 2023

22.05.2023

HOTEL and GARDEN HOUSE SUITE

The Hotel has in total 28 rooms: 14 double/twin standard rooms, 2 single standard rooms, 11 double/twin superior rooms,

1 double/twin superior room with a sauna and a terrace.

The Garden House suite has a large open bedroom with a separate sitting area, a balcony, a walk-in closet and a bathroom with a

bath.The accommodation price of the Hotel and Garden House is for a twenty-four hour period and includes buffet breakfast in the

Hotel restaurant.

Group starts from 10 person. Group discount: starting from 16 + 1 sgl free of charge for the tour guide/coach driver.

Rack rate 01.05.-30.09 Contractual rate 01.05.-30.09

Groups Individuals

Used as a

sgl room Double/twin

Used as a

sgl room Double/twin

Used as a sgl

room Double/twin

Standard 76 88 59 72 62 74

Superior 91 104 71 84 75 88

Superior with sauna 107 119 84 94 89 99

Gardenhouse suit 139 139 110 110 116 116

Extra bed - 34 - 25 - 26

Rack rate 01.10.-30.04 Contractual rate 01.10.-30.04

Groups Individuals

Used as a

sgl room Double/twin

Used as a

sgl room Double/twin

Used as a sgl

room Double/twin

Standard 60 72 52 58 52 60

Superior 72 84 62 68 62 72

Superior with sauna 87 99 68 78 71 82

Gardenhouse suit 112 112 89 89 93 93

Extra bed - 27 - 21 - 22

HOSTEL

The Hostel has in total 6 bedrooms and 31 bed places plus a fireplace hall and a wood-fired Finnish-style sauna with sitting rooms.

There are separate shower rooms and a toilet for men and women in the corridor.

The accommodation price of the Hostel is for a twenty-four hour period and does not include breakfast. It is possible to buy

breakfast as an additional service and it is served in the Hotel restaurant.

01.05-30.09 01.10-30.04

Contractual rate Contractual rate

Rack rate Groups Individuals Rack rate Groups Individuals

Bed place 16 13 14 14 12 13

Breakfast 8 8 8 8 8 8

Entire building 470 385 385 400 328 328

RESTAURANT

The restaurant located on Floor II of the Hotel seats up to 80 people. When connected to the banquet hall and fireplace hall, it is

possible to lay a party table for more than 100 people. We also offer coffee breaks and festive lunches and dinners in the manor

house. Upon special order, we offer catering service outside of the manor territory.

Restaurant opening hours [email protected]

SERVICE CONTRACTUAL RATE

Coffee breaks Starting from 10 people + 1 free of charge

Lunch and dinner Starting from 10 people + 1 free of charge Group menu starting from 10 people

FOREST MUSEUM AND MAIN MANOR BUILDING

The manor house-museum and forest museum opening hours [email protected]

Group discount: starting from 10 + 1 free of charge.

MUSEUM TICKET / GUIDE RACK RATE CONTRACTUAL RATE

Adults 5 4

Pensioners 3 3

Students 3 3

Family ticket 10 8

Children under 7 years of age FREE OF CHARGE FREE OF CHARGE

Tour guide in Estonian 50/hour 45 /hour

Tour guide in a foreign language 60/hour 55/hour

Delay to pre-ordered tour Over 10 min, 1.-/min Over 10 min, 1.-/min

Opening fee before opening and after

closing 25 25

SEMINAR ROOMS

Seminars and meetings can be held in the manor house, hotel, nature school and hostel.

The price of the seminar hall includes a data projector or TV set, display, flip chart, paper and ball point pens, WiFi, water in jug.

SERVICE RACK RATE CONTRACTUAL RATE

Main manor house for seminars 09:00-

18:00 (up to 100 people) 490/day 405 /day

Parliament hall of the manor house

(up to 22 people) 40/hour, 140/day 33 /hour, 115/day

Painting hall of the manor house

(12 people) 63/hour 52/hour

Conference halls of the hotel (up to

50 people) 40/hour, 140/day 32 /hour, 115/day

Nature school classroom (up to

50 people) 40/hour, 140/day 32 /hour, 115 /day

OTHER SERVICES

RACK RATE CONTRACTUAL RATE

Floor I of the manor house for evening

events 17:00-01:00 1700/evening 1230/evening

Ice cellar sauna with a sitting room (up

to 10) 40/hour 25/hour

Ice cellar sauna with an arched hall

(up to 50 people) 100/hour 70/hour

Hostel sauna with a sitting room (up to

10 people) 30/hour 25 /hour

Hostel fireplace room with a sauna

(up to 40 people) 210/evening 179 /evening

Bicycle rental 10/pc 8 /pc

Leisure-time programmes commission 10%

Delay to pre-ordered program Over 10 min, 1.-/min Over 10 min, 1.-/min

State Forest Management Centre (RMK) UAB Magnus motus

Helen Luks Arvydas Silva

Manager of RMK Sagadi Forest Centre Director