CO-OPERATION AGREEMENT No 1-18/10
Sagadi 09.02.2010
State Forest Management Centre (hereinafter: RMK), represented by Krista Keedus, Manager of Sagadi Forest Centre, who is acting under directive no. 1-32/5 issued on 19 January 2010 by the General Director of RMK on the basis of “Confirmed Regulation of Sagadi Forest Centre” and, SIA “L Celotajs” (hereinafter: Company), represented by Marketing manager Silja Petersone who is acting under the articles of association, hereinafter: Party or Parties, entered into this co-operation agreement, hereinafter: Agreement, in the following:
1. Object of the Agreement
1.1. According to the Agreement, RMK is required to provide accommodation and catering services to the Company's clients at the Sagadi manor hotel and restaurant as well as other services in accordance with the conditions set forth in the Agreement and its annexes.
1.2. The price lists for the services to be provided by RMK and special offers are presented in the annexes to the Agreement.
1.3. RMK may determine the price list for the services and special offers for each calendar year. RMK is required to send a copy of the price list for the services and special offers for the following calendar year to the Company by at least 1 August of the previous year. The price list in effect for the calendar year’s services and special offers shall be in the form of an annex to the Agreement.
2. The Company undertakes:
2.1. to present in writing requests for accommodation and other services;
2.2. to send clients to the hotel according to orders confirmed by RMK, either with the Company vouchers, partner vouchers or service sheets, on the basis of which clients will be served;
2.3. to assist RMK in locating clients who have caused material damage to RMK and in demanding compensation for damage, including forwarding the client contact information if the client caused any material damage to RMK while using any of their services.
3. RMK undertakes:
3.1. to confirm in writing the order for accommodation for groups (minimum 15 people) and for individual tourists, and to accommodate on the basis of the confirmed accommodation and at the reserved time the clients sent by the Company in accordance with the prices and conditions agreed upon in the annex to the Agreement;
3.2. to provide free accommodation for children under the age of 2 and at a discount of 50 (fifty) per cent of the daily cost for children between the ages of 2 and 12 for each client in accordance with the included price list;
3.3. to provide the Company a discount of 20 (twenty) per cent for groups and 15 (fifteen) per cent for individual clients, of the prices established in the regular price list;
3.4. to provide conference rooms and other rooms for the Company to use at Sagadi Manor at a discount of 10 (ten) per cent of the hotel’s regular prices established in the price list.
4. Terms and conditions for presentation of orders
4.1. The Company will present an order to RMK via one of the following methods: in writing by fax number +372 676 7880, e-mail
[email protected] or by letter to the address: RMK Sagadi mõisa hotell, Vihula vald, 45403 Lääne-Viru maakond.
4.2. Upon submitting an accommodation order, the Company will present to RMK a list of the names of clients, arrival and departure dates, room types and number, and the name of the Company's employee or representative who is submitting the order.
4.3. RMK will notify the Company of confirmation of the accommodation order in one of the following ways: by fax +371 67830041, e-mail
[email protected]
4.4. Upon accepting conference and/or catering service orders, RMK will present to the Company a written offer which sets out all circumstances related to the use of conference halls and catering. Upon acceptance of the offer, the Company is required to confirm the offer in one of the ways listed in clause 4.3. The Company’s confirmation is binding for both Parties as of the moment of its receipt by RMK.
5. Procedure for cancellation of orders and penalties
5.1. In the event of a cancellation of a group order, the Company is obligated to pay RMK a contractual penalty as follows:
5.1.1. 29 (twenty-nine) days before – 30 (thirty) per cent of 1 (one) day’s cost per client in accordance with the included price list;
5.1.2. 10 (ten) days before – 60 (sixty) per cent of 1 (one) day’s cost per client in accordance with the included price list;
5.1.3. 1 (one) day before the arrival date indicated in the order – 100 (one hundred) per cent of 1 (one) day’s cost per client in accordance with the included price list.
5.2. The Company has the right to cancel the order for accommodation and catering service for individual clients up until 24:00 of the day before arrival, in which case RMK will not demand a contractual penalty.
5.3. In the event that the Company cancels the accommodation order for an individual client after the time given in clause 5.2 or if the client does not arrive at the hotel on the arrival date given in the order, the Company is obligated to pay RMK a contractual penalty in the amount of 100 (one hundred) per cent of the daily cost in accordance with the included price list.
6. Payment conditions
6.1. The Company shall pay for the services provided to the clients on the basis of the invoice placed by RMK within 7 (seven) calendar days after receiving the invoice. If the invoice is not paid by the due date, the Company shall pay late interest at the rate of 0.5% of the outstanding sum per day.
6.2. RMK may demand advance payment upon ordering the following services if the Company has not paid at least 1 (one) of their earlier invoices in a timely manner.
7. Term, expiration and termination of Agreement
7.1. The Agreement enters into force on 09.02.2010 and is made for an indefinite term.
7.2. The Parties may unilaterally terminate the Agreement in the manner prescribed in the Agreement.
7.3. Either Party may terminate the Agreement by providing two (2) calendar months’ notice to the other Party in writing.
7.4. Either Party may cancel the Agreement without following the time limit specified in clause 7.3 if it becomes apparent that taking into account all conditions and considering the interests of both Parties it cannot be expected that the Party wishing to terminate the Agreement would continue performing the Agreement until the expiry of the cancellation date. First and foremost in this case the basis for cancellation of the Agreement without following the time limit for prior notice is the repeated non-fulfilment or unsatisfactory fulfilment of the contractual obligations by one Party; also the rearrangement of activities at RMK Sagadi Manor, its transfer to the use of another individual or change in ownership.
8. Final provisions
8.1. All amendments to the Agreement shall take effect upon their signing by both Parties or at a date designated in writing by the Parties.
8.2. Any disagreements or disputes related to the Agreement shall be solved by the Parties first and foremost by way of negotiations. If the disputes arising from the Agreement cannot be solved by the Parties by way of negotiations, the disputes shall be resolved in the court of residence or location of the defendant.
8.3. This Agreement is made in two copies of equal legal power, of which one copy shall be given to the Company and one to RMK.
Information and signatures of Parties
RMK Company SIA “L Celotajs”
State Forest Management Centre
Viljandi mnt. 18 b, Tallinn
Registry code 70004459
Sagadi Forest Centre
Sagadi küla Vihula vald
45403 Lääne-Virumaa, Estonia
Tel. + 372 676 7888
Fax + 372 676 7880
E-mail:
[email protected]
Vat nr: EE100559901
Account nr: 10502024289007
IBAN code: EE071010502024289007
Bank name: SEB Pank AS
Registration VAT Nr: 40003386997
PVN Nr: LV40003386997
Legal adress: „Puķkalniņi”, Ķegums, Ogres raj., LV - 5020
Office adress: Vīlipa str. 12-21, Rīga, LV - 1083
Tel: +371 67617024, Fax: +371 67830041
Bank: SEB Banka
Swift code: UNLALV
IBAN: LV30 UNLA 0003 0224 6759 4
e-mail:
[email protected]
www.celotajs.lv
RMK Company
…………………………… ……………………………
Krista Keedus Silja Petersone
Sagadi
Annex No. 1
Co-operation agreement No 1-18/10 09.02 2010
PRICE LIST FOR SAGADI MANOR HOTEL AND RESTAURANT 2010
Accommodation
Hotel (26 double rooms and 2 single rooms / price includes breakfast)
Double room 1200 EEK/night
Single room 900 EEK/night
Double room with a balcony 1400EEK/night
Single room with a balcony 1100 EEK/night
Deluxe room 1600EEK/night
Extra bed 300 EEK/night
Baby crib Free of charge
Garden house (Double Suite with living room, bedroom and kitchen/ price includes breakfast)
Single or Double 1500 EEK/night
Extra bed 300 EEK/night
Baby crib Free of charge
Hostel (35 persons / 6 rooms - 4 rooms with bunk beds, breakfast not included)
Price per person (without breakfast) 250 EEK/night
Breakfast 100 EEK/ person
Hall with a fireplace 2500 EEK/ evening
Whole building 6000 EEK/night
Sauna 300 EEK/hour
Catering Restaurant (Café-Restaurant is open every day, with 80 seats in the main room)
Noble A la Carte menu
Abundant list of drinks
Possibility to organise banquets in the Manor and in manor-park
Group menus
Extras
Conference facilities
Seats price per hour price per day
Conference hall 50 300 EEK/hour 1800 EEK/day
Banquet hall 25 300 EEK/hour 1800 EEK/day
Manor house 80/200 2500 EEK/hour
Seminar room at Manor 20 200 EEK/hour 1400 EEK/day
Dining room at Manor 12 500 EEK/hour
(Rental price for seminar rooms and conference hall includes paper board, VHS video and monitor, in Conference Hall also SVGA projector. Free broadband internet services in the hotel)
Entertainment and Recreation
Bicycles 150 EEK/day
Hiking
Forest-museum and Museum at Manor
Different exhibitions
And lots more...
Tickets to the museums (Forest-museum, Manor house, exhibition hall)
Adults 40 EEK/ticket
Pensioners 30 EEK/ticket
Children 20 EEK/ticket
Family 90 EEK/ticket
Entrance fee 150 EEK/group (during the off season 01.10 – 30.04)
Guide 600 EEK/hour (English, Finnish, Russian, German)