Kiri

2 January 2026

INVOICE N° 1-26-41 SUBSCRIPTION FOR THE YEAR 2026 EUR 7500 FROM THE GOVERNMENT OF ESTONIA TOTAL EUR 7500 Certified true for the amount of: SEVEN THOUSAND FIVE HUNDRED EUROS. Thank you in advance.

Patrick Malléjacq Secretary General

To be paid in Euro - By cheque on a bank located in France - By bank transfer to PIARC account: SG PARIS INSTITUTIONNELS (03823) 50, RUE D’ANJOU - 75008 PARIS - FRANCE IBAN: FR76 3000 3038 2300 0501 6558 825 BIC: SOGEFRPP

INVOICE DEADLINE ON 30 APRIL 2026 Please mention clearly the name of your country in the subject of your bank transfer. Thank you. SIRET: 784 670 259 00067 Code APE 913 E A non-profit Association exempted of VAT

Council DRAFT Resolutions and decisions

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COUNCIL MEETING, 27 and 28 OCTOBER 2025 RESOLUTIONS

This document has been established during the meeting of the Council and reviewed by the President and the meeting’s co-chairs.

Management of the Hybrid Meeting / Features of the Zoom tool Presentation by Miguel Caso Florez

OPN - Opening – Goals of the meeting Presentation by Claude Van Rooten and Anne-Marie Leclerc

WEL - Welcome by the host country Presentation by Mr. LEE Woo-Je, Korea’s First Delegate and Assistant Minister, Road Bureau, MOLIT

Chair of the Meeting, in the absence of President Emanuela Stocchi Presentation by Claude Van Rooten and Anne-Marie Leclerc

1.Resolution Council/25 The Council agreed that the meeting will be co-chaired by Honorary Presidents Claude Van Rooten and Anne-Marie Leclerc, in the absence of the President and of the Past President. Due: immediate In charge: General Secretariat

AGD - Adoption of the agenda Presentation by Claude Van Rooten

2.Resolution Council/25 The Council adopted the agenda. Due: immediate In charge: General Secretariat

Council DRAFT Resolutions and decisions

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MIN - Approval of the minutes of the previous meeting

Presentation by Patrick Malléjacq

3.Resolution Council/25 The Council approved the minutes of its November 2024 (Andorra) meeting without modification. Due: immediate In charge: General Secretariat

COU - Membership of Countries Presentation by Claude Van Rooten

4.Resolution Council/25 The Council took note of the resignation of Ecuador. Due: immediate In charge: General Secretariat

EXE - Membership of the Executive Committee Presentation by Claude Van Rooten

5.Resolution Council/25 The Council took note of the resignation of Mr Setsuo Hirai (Japan), effective 31 October, 2025, and agreed to appoint Mr Mikio Yoshioka (Japan) for the vacant position on the Executive Committee as of 1 November, 2025. The Council expressed its thanks to Mr Setsuo Hirai for all that he has contributed to the Association. Due: immediate In charge: General Secretariat

6.Resolution Council/25

The Executive Committee took note of the resignation of Mr Slah Zouari (Tunisia), effective 31 October, 2025, and agreed to appoint Mr Mourad Meddeb Hamrouni (Tunisia) for the vacant position on the Executive Committee as of 1 November, 2025. The Council expressed its thanks to Mr Slah Zouari for all that he has contributed to the Association. Due: immediate In charge: General Secretariat

Council DRAFT Resolutions and decisions

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ANR - President’s Annual Report

Presentation by Claude Van Rooten

7.Resolution Council/25 The Council approved the Annual Report 2024-2025 presented by the Honorary President. Due: immediate In charge: General Secretariat

NCM - National Committees NCM1 – New National Committees Presentation by Aleksandra Skorupska

8.Resolution Council/25 The Council took note of the recognition by the Executive Committee of CRP (Centro Rodoferroviário Português) as the PIARC National Committee for Portugal. Due: immediate In charge: General Secretariat

9.Resolution Council/25

The Council noted that Ecuador no longer had a National Committee, following the resignation of Ecuador as a member government. Due: immediate In charge: General Secretariat

NCM2 – Report on activities of National Committees Presentation by Aleksandra Skorupska

10.Resolution Council/25 The Council took note of the progress report presented by the representative of the National Committees. Due: immediate In charge: General Secretariat

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NCM3 – Inactive National Committees Presentation by Aleksandra Skorupska

11.Resolution Council/25 The Council agreed with the following addition proposal:

Internal Rules Article 62 (new). A National Committee is considered as active for year N if it has submitted its annual report for two years from N-2 to N-1. If annual reports for last two years are not submitted, the National Committee is considered an observer and its rights would cease. To fully recover its rights, the National Committee would have to submit annual reports from N- 2 to N-1 or to reestablish the process of recognition of the National Committee.

Due: immediate In charge: General Secretariat

SPC - Strategic Planning Commission SPC1 – Delivery of Strategic Plan 2024-27 - Delivery of Organisational Goals - Report on members’ engagement Presentation by Nadia Lappa

12.Resolution Council/25 The Council took note of the report presented by the General Secretariat on members’ engagement. Due: immediate In charge: General Secretariat

SPC2- Delivery of Strategic Plan 2024-2027 - Section 2 - Delivery & reporting on the Work Plan Presentation by Miguel Caso Florez

13.Resolution Council/25 The Council took note of the report presented by the General Secretariat. Due: immediate In charge: General Secretariat

Council DRAFT Resolutions and decisions

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SPC3 - Special Projects – Report Presentation by Frédéric Pellerin

14.Resolution Council/25 The Council took note of the information on special projects, presented by the Coordinator of Special Projects, and noted that the Executive Committee had agreed the following special projects for year 2025:

• Digital Twins, proposed by the USA • Fairness for Persons with disabilities / Accessible road use, proposed by the General

Secretariat Due: immediate In charge: General Secretariat

PGID - Promotion of Gender Inclusion and Diversity Presentation by Patrick Malléjacq on behalf of Hugh Gillies

15.Resolution Council/25

The Council took note of the report presented by the Secretary General on behalf of the Chair of the Promotion of Gender Inclusion and Diversity Commission. The Council noted that the Code of Conduct was ready to be launched and that the members of the investigative panel were:

• Chair: Ms. Sue Percy (UK) • Former PIARC President: Mr Colin Jordan (Australia) • Executive Committee member: Mr Mamoudou Camara (Senegal) • A Technical Committee Chair: Ms. Valentina Galasso (Italy), Chair of Committee 2.4 • The Secretary General

Due: Immediate In charge: General Secretariat

COM – Communication COM1 – Communications Strategy Presentation by Kirsten Graf-Landmann and David Palmitjavila

16.Resolution Council/25

The Council took note of the progress report on the Communications Strategy presented by the Chair and Vice Chair of the Communications Commission. Due: Immediate In charge: Communications Commission

Council DRAFT Resolutions and decisions

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COM2 – Routes/Roads Magazine Presentation by Robin Sébille

17.Resolution Council/25

The Council took note of the progress report on the Routes/Roads magazine presented by the General Secretariat and agreed the following:

• The printed yearly issue should be published either in December or March. We are aiming at December.

• It should be a usual issue, with some original content plus the annual activity report, highlighting our activities of the year, including references to past articles published in the magazine, and forthcoming events.

• It should be attractive, in order to attract new members for example, with links to the website; It should not be too thick.

• It will be printed and distributed to PIARC members. The Council noted that this plan could be reviewed for next year. Due: Immediate In charge: General Secretariat

COM3 – Sponsorship of PIARC Prizes Presentation by Nadia Lappa

18.Resolution Council/25

The Council took note of the progress report on the Prizes in the upcoming 17th World Congress on Road Winter Service, Resilience and Decarbonisation, presented by the General Secretariat, and thanked the financial partners (sponsors):

1. Winter service: Intercantonal motorway maintenance service Geneva / Vaud / Fribourg - Switzerland 2. Resilience: Australia and New Zealand 3. Adaptation to Climate Change: Canada-Québec 4. Decarbonisation: Austria (ASFINAG) 5. Young professional authors: Germany 6. Low- and Middle-Income Country authors: Japan

Due: Immediate In charge: General Secretariat

COM4 – Communication Action Plan: Progress Report 2025 Presentation by Patrick Malléjacq

19.Resolution Council/25

The Council took note of the progress report presented by the General Secretariat. Due: Immediate In charge: General Secretariat

Council DRAFT Resolutions and decisions

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COM5 – Update on partnerships with other organisations Presentation by Patrick Malléjacq

20.Resolution Council/25

The Council took note of the progress report on partnerships that had been prepared by the General Secretariat. The Council mandated the President to finalise the update the memorandum of understanding with CEDR (Conference of European Directors of Roads). Council members who wish to share comments are invited to send them to the President before Friday October 31, 2025, to be taken into account. Due: Immediate In charge: President

FIN - Finances FIN1 - Introduction Presentation by Anne-Séverine Poupeleer The Council took note of the introduction by the Chair of the Finance Commission. FIN2 – 2024 accounts and status of assets Presentation by Anne-Séverine Poupeleer

21.Resolution Council/25

As recommended by the Executive Committee and having taken note of the audit report of the external auditor, the Council approved the 2024 financial accounts. Deadline: immediate Responsible: General Secretariat

22.Resolution Council/25

On the recommendation of the Secretary General, the Council decides to renew the mandate of Mr. Olivier DUBREUIL, external auditor, and STAX, alternate external auditor, for a period of three financial years, ending at the close of the Council meeting, to approve the accounts for the financial year ending 31 December 2026. This term of office shall take effect retroactively from the financial year ending on 31 December 2024. Deadline: immediate Responsible: General Secretariat

Council DRAFT Resolutions and decisions

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FIN3 - Implementation of the 2025 budget Presentation by Robin Sébille

23.Resolution Council/25

The Council took note of the status of the implementation of the 2025 budget as presented by the Deputy Secretary General. The Council noted the considerable progress made in closing the budgetary deficit, the savings and revenue additions already achieved to date, and that further progress will need to be made over the coming two to three years. Deadline: immediate Responsible: General Secretariat

FIN4 – Budget 2026 and Membership fees for 2026 Presentation by Robin Sébille

24.Resolution Council/25

In application of Council Resolution 2024/14, and recognising the cost-saving and revenue-generation measures already implemented and underway, the Council agreed to base future membership fee annual increases on inflation in France. The Council agreed that the index to be used should be the French National Statistics Institute (“INSEE”)’s change in hourly cost over one year for the tertiary sector (“Évolution du coût horaire sur un an / secteur tertiaire »), and the period to be considered is 1 January to 31 December of the previous year. The Council noted that the figure for year 2024 is 2,2 %. Article 4 of the Internal Rules will be updated to include the following additional text:

Membership fees in all categories fees shall be adjusted annually by the inflation rate in France. The index to be used is the French National Statistics Institute (“INSEE”)’s change in hourly cost over one year for the tertiary sector (“Évolution du coût horaire sur un an / secteur tertiaire »), and the period to be considered is 1 January to 31 December of the year prior to the Council meeting where the next budget is proposed.

Deadline: immediate Responsible: General Secretariat

25.Resolution Council/25

The Council took note of the detailed documents presented by the Finance Commission. The Council recognized that the outlook continues to show an unbalanced budget for the remainder of the governance cycle 2025 to 2028, and that, to further reduce the shortfall, PIARC should increase membership fees for 2026 by a one-off 5%, additional to the inflationary increase. The Council requested the Executive Committee to investigate further mechanisms and opportunities for closing the future deficit without further one-off fee increases. On proposal of the Executive Committee, the Council approved the draft budget for year 2026

Council DRAFT Resolutions and decisions

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The Council approved the following membership fees for 2026:

Rates of government membership fees for 2026 (in Euros) Category A B C D E

2025: 28,200 17,400 10,800 7,000 4,100 Amount 2026 30,200 18,700 11,600 7,500 4,400

Individual and collective membership fees for 2026 (in Euros)

Individual members Collective members 2025: 73 610

High income countries 2026 78 660 2025 : 36 360

Other countries 2026 39 390 Due: immediate In charge: General Secretariat

FIN5 - Increasing revenues: Membership categories, Fees, and Benefits, including possible new member countries benefactors and corporate partnership programmes; Selling reports and other

products Presentation by Miguel Caso Florez and Patrick Malléjacq

26.Resolution Council/25

The Council took note of the new strategic opportunities presented by the General Secretariat on: 1. Modernize member administration while improving engagement with active and inactive member countries 2. Propose optional additional governmental contribution 3. Create a corporate partnership 4. Overall sales policy for PIARC reports and other products and members’ value proposition. The Council noted that the Executive Committee will present more detailed proposals for approval next year. Deadline: immediate Responsible: Executive Committee

HON - Honorary members HON1 – Presentation of candidate Honorary Members Presentation by Claude Van Rooten on behalf of Nazir Alli The Council took note of the presentation of the report of the chair of the Evaluation Panel for Honorary members and thanked the Panel for their recommendation.

Council DRAFT Resolutions and decisions

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27.Resolution Council/25

The Council took note of the presentation by the Honorary President on behalf of the chair of the Evaluation Panel for Honorary members and thanked the Panel for their recommendation. Due: immediate In charge: General Secretariat

HON2 – Announcement of the decision on Honorary Members Presentation by Claude Van Rooten on behalf of Nazir Alli

28.Resolution Council/25 The Council awarded the title of Honorary Member of the Association to the following persons:

• King GEE, USA • Arthur Tshibela KABUYA, Belgium

The Council congratulated the new Honorary Members. Due: immediate In charge: General Secretariat

ATI - Advisory Team on Improving Current Rules and Procedures Presentation by Setsuo Hirai

29.Resolution Council/25 The Council took note of the presentation by the Vice Chair of the Advisory Team on Improving Current Rules and Procedures. The Council noted that proposals for updates to the Statutes and Internal Rules will be presented next year. Due: immediate In charge: General Secretariat

CGR1 - XVIIth World Congress on Road Winter Service, Resilience and Decarbonisation - Chambéry

2026 CGR1.1 – Progress report Presentation by Jacques Burdin and Claude Van Rooten

30.Resolution Council/25 The Council took note of the report presented by the representative of the Local Organising Committee and the Honorary President. Due: immediate In charge: General Secretariat

Council DRAFT Resolutions and decisions

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CGR1.2 – Technical content of the Congress Presentation by Patrick Malléjacq and Miguel Caso Florez

31.Resolution Council/25 The Council took note of the report presented by the General Secretariat. Due: immediate In charge: General Secretariat

CGR1.3 – Ministers’ Session Presentation by Jacques Burdin and Claude Van Rooten

32.Resolution Council/25 The Council took note of the report presented by the representative of the Local Organising Committee and the Honorary President. The Council noted that the Ministers’ Session would be replaced by a session of high-level officials, including mayors and regional authorities for example, which would be organised by the hosts and the General Secretariat in coordination with the PIARC Commissions. Due: immediate In charge: General Secretariat

CGR2 - XXVIII World Road Congress 2027 CGR2.1 – Progress Report Presentation by Joshua LaRocque

33.Resolution Council/25 The Council took note of the report presented by the representative of the Local Organising Committee. Due: immediate In charge: General Secretariat, LOC

Workshop Presentation by Miguel Caso Florez, consultants…

34.Resolution Council/25 The Council thanked the organisers and the panellists of this workshop on the two recent special projects on Motorcycle protection systems and safety aspects of management of traffic for motorcycles and on Management of road worksites. Due: immediate In charge: General Secretariat

Council DRAFT Resolutions and decisions

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NSG - Approval of the new PIARC Secretary General NSG1 - Presentation of the overall process Presentation by Claude Van Rooten on behalf of Emanuela Stocchi

35.Resolution Council/25

The Council took note of the results of the call for candidates and of the analysis of the evaluation panel presented by the President and endorsed by the Executive Committee. Due: Immediate In charge: President

NSG2 - Decision by the Council Presentation by Claude Van Rooten on behalf of Emanuela Stocchi

36.Resolution Council/25

The Council decided to appoint Mr. Miguel Caso Florez to the position of Secretary General for a four- year mandate. The Council mandated the President to finalise the recruitment process before April 1st, 2026. Due: Immediate In charge: President

37.Resolution Council/25

The Council authorized Mr. Miguel Caso Florez to make all bank operations on behalf of PIARC, particularly with Crédit Agricole, Société Générale, or any other bank. Due: Immediate In charge: General Secretariat

38.Resolution Council/25

The Council authorized Mr. Miguel Caso Florez, as soon as he is appointed as Secretary General, to delegate authorisation on bank payments, up to a limit of 20 000 EUR per operation, to specific authorised General Secretariat staff members. He will report on such authorisations to the Executive Committee for information. Due: Immediate In charge: General Secretariat

Council DRAFT Resolutions and decisions

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NSG3 - Short allocution by the incoming Secretary General Presentation by incoming Secretary General

39.Resolution Council/25

The Council took note of the allocution. Due: Immediate In charge: General Secretariat

NSG4 - Short allocution by the outgoing Secretary General Presentation by Patrick Malléjacq

40.Resolution Council/25

The Council took note of the allocution. Due: Immediate In charge: General Secretariat

GS – Organisation of the General Secretariat GS1 – Arrivals and Departures at the General Secretariat Presentation by Patrick Malléjacq and incoming Secretary General

41.Resolution Council/25

The Council took note of the report presented by the outgoing and incoming Secretaries General. It recognised that Technical Advisor positions for “Promotion of Gender inclusion and diversity”, “Partnerships” and “Members’ engagement” were vacant and urged the members of the Association to consider nominating candidates. Due: Immediate In charge: General Secretariat

GS2 – “Reduced PIARC” and transition to the new leadership team This item was not presented during the meeting. The report is available from the Council’s workspace.

Council DRAFT Resolutions and decisions

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TOO - Tools

TOO1 - HDM Presentation by Patrick Malléjacq

42.Resolution Council/25

The Council took note of the report presented by the Secretary General. The Council agreed to sign the Memorandum of Understanding with the World Bank related to HDM- 5. The Council agreed to mandate the President to negotiate an agreement with TRL, UK, for the distribution of the current HDM-4 tool for the years 2026 and 2027. Due: Immediate In charge: President

TOO2 - DG-QRAM Presentation by Robin Sébille

43.Resolution Council/25

The Council took note of the report presented by the Deputy Secretary General. Due: Immediate In charge: General Secretariat

CLO - Closing of the meeting CLO1 - Next Meetings Presentation by Anne-Marie Leclerc on behalf of Emanuela Stocchi

44.Resolution Council/25

The Council accepted the invitation of Mexico and agreed that its next meeting will take place on 22- 23 October, 2026 in Merida, Yucatan, Mexico, in coordination with the National Committees’ annual meeting on 21 October, 2026. Due: Immediate In charge: General Secretariat

Council DRAFT Resolutions and decisions

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CLO2 - Acknowledgments Presentation by Anne-Marie Leclerc on behalf of Emanuela Stocchi

45.Resolution Council/25

The Council thanked the General Secretariat and all those who have contributed for the preparation of the meeting. Due: Immediate In charge: General Secretariat

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