Reimbursement Request No 4, Technical Assistance Fund

Lõkke 4 / 10122 Tallinn / 663 8200 / [email protected] / www.rtk.ee / Registrikood 70007340

Christoph Liechti

Embassy of Switzerland to Latvia, Lithuania

and Estonia

[email protected] Ours 04.03.2026 no 11.1-5/26/533-1

Smilšu iela 8

LV-1050 Riga

LATVIA

Reimbursement Request No 4, Technical

Assistance Fund

Dear Mr Liechti,

Hereby the Paying Authority of the Swiss-Estonian Cooperation Programme submits the

Reimbursement Request No 4 of the Technical Assistance Fund covering the period from 01

July 2025 to 31 December 2025.

Yours sincerely,

(signed digitally)

Karin Viikmaa

Head of the Grants Payment Department

Annexes:

1. Reimbursement Request RR 4 TAF 7F-10899.01

Helena Musthallik +372 5646 6003

[email protected]

VALIDITY CONFIRMATION SHEET SIGNED FILES

FILE NAME FILE SIZE

Reimbursement Request No 4, Technical Assistance Fund.pdf 363 KB

SIGNERS

NO. NAME PERSONAL CODE TIME

KARIN VIIKMAA1 47410180248 04.03.2026 07:20:06 +02:00

VALIDITY OF SIGNATURE

SIGNATURE IS VALID

ROLE / RESOLUTION

PLACE OF CONFIRMATION (CITY, STATE, ZIP, COUNTRY)

SERIAL NUMBER OF SIGNER CERTIFICATE

6a:b3:54:b2:b7:d6:f8:47:62:bd:56:54:a4:80:9c:52

ISSUER OF CERTIFICATE AUTHORITY KEY IDENTIFIER

ESTEID2018 D9 AC 70 DB 5F 7E BE 94 F8 A0 E4 BE 47 A2 D0 34 AD 9A 2A 12

HASH VALUE OF SIGNATURE 30 4F 30 0B 06 09 60 86 48 01 65 03 04 02 03 04 40 8E 9C 81 BF 92 1E 0D A5 2E 5E E9 29 4F D1 BC 3C 7D 36 67 00 EF DF 75 C0 C7 45 56 1D 86 23 69 AA 74 D0 D3 47 D1 A9 BA E7 82 E2 63 46 DC 36 CC 54 43 31 54 E9 65 FE 3A 1C 64 5D 77 34 1E AB 67 13

The print out of files listed in the section "Signed Files" are inseparable part of this Validity Confirmation Sheet.

NOTES

Presented print summary is informative to confirm existence of signed file with given hash value. The print summary itself does not have independent verification value. Declaration of signers’ signature can be verified only through digitally signed file.

Instructions

Support Measure Title

Support Measure Identification Code

Support Measure duration from to

Name of Executing Agency

Reporting period from to

Reimbursement Request No

Total Support Measure Budget (local currency) EUR

Maximum Swiss contribution (CHF) CHF

Swiss co-financing rate on total budget 42.00% 42.00%

Exchange rate used CHF/EUR 3/2/2026

Total amount requested EUR CHF

National co-financing EUR CHF

Deductions (according to Regulations 11.4/3) EUR CHF

Swiss co-financing = Reimbursement by CH EUR CHF

Maximum Swiss Contribution CHF

Cumulative amount received from Switzerland CHF

Available amount before the current reimbursement CHF

Total amount of current reimbursement request CHF

Remaining amount after the current reimbursement CHF

Estonia

4

19,093.74

0.00

390,000.00

1.104 Date of exchange rate

B. Amount requested by the Paying Authority

60,576.14 15.53%

962,075.00

17,287.48

0.00

Swiss-Estonian Cooperation Programme

Reimbursement Request No. 4

Technical Assistance Fund

12/31/2025

7F-10899.01Šveits.1.03

State Shared Service Centre

7/1/2025

Technical Assistance Fund

A. Basic information

2/22/2023 12/3/2029

45,461.27

on total expenditures

84.47%

41,160.64

390,000.00 100.00%

17,287.48

329,423.86

26,367.53

C. Available amount from the Swiss Contribution

23,873.16

4.43%

D. Certification and approval of Reimbursement Request

312,136.38 80.03%

template v13.7.23 Reimbursement Request Page 1

Name of the institution:

Address:

Name of the contact person:

Position:

Email:

Phone number:

Name: Urmo Merila Position:

Date and signature

Paying Authority

Name of the institution:

Address:

Name of the contact person:

Position:

Email:

Phone number:

The Paying Authority hereby certifies

The bank details for reimbursement are as follows:

Beneficiary: Ministry of Finance of the Republic of Estonia

IBAN: EE891010220034796011

SWIFT: EEUHEE2X

Reference: 2550081357

Name: Karin Viikmaa Position:

Date and signature

digitally signed

Helena Musthallik

programme expert

The National Coordination Unit hereby certifies

[email protected]

digitally signed

Lõkke 4, 10122 Tallinn

State Shared Service Centre

Janika Otsing

financial specialist

[email protected]

3726631926

(i) to have checked the conformity of the Reimbursement Request with the financial stipulations, in particular the co-financing rate,

set out in the Technical Support Agreement;

(ii) to have received sufficient information for the certification of the Reimbursement Request;

(iii) to have checked the compliance of the Reimbursement Request with the information available to the Paying Authority;

(iv) that the co-financing of the Partner State has been provided in accordance with the Technical Support Agreement;

(v) that based on the information available to the Paying Authority no double-financing could be identified;

(vi) that recoverable VAT is not included in the Reimbursement Request as eligible expense.

Head of the Grants Payment Department

Deputy Director General

3726466003

(i) that the Support Measure is implemented in accordance with the Technical Support Agreement;

(ii) the reporting under Physical Progress, Financial Progress and Procurement Plan is true and accurate;

(iii) that the reporting under Financial Progress reflects correctly the incurred expenditures;

(iv) that recoverable VAT is not included in the Financial Progress as eligible expense;

(v) that no double-financing occurs;

(vi) that all procurements for which expenditures were incurred during the reporting period have been conducted in compliance with

the applicable law of the Partner State and EU directives on public procurement;

(vii) that the information and financial data provided in this Reimbursement Request has been thoroughly reviewed and found to be

correct, reliable and accurate;

(viii) that claimed expenditures are incurred as part of the Support Measure in accordance with the Framework Agreement and the

Technical Support Agreement;

(ix) that all payments declared have actually been made in the indicated (or exceptionally previous) reporting period;

(x) the compliance with state aid rules of all activities performed in the reporting period.

State Shared Service Centre

Lõkke 4, 10122 Tallinn

National Coordination Unit

template v13.7.23 Reimbursement Request Page 2

Instructions

2/21/2023 6/30/2024 7/1/2024 12/31/2024 1/1/2025 6/30/2025 7/1/2025 12/31/2025

EUR % CHF EUR CHF CHF CHF EUR CHF CHF CHF EUR CHF CHF CHF EUR CHF CHF CHF CHF CHF CHF

No Budget items Budget

100%

Co-financing

rate (CH co-

financing)

Swiss

contribution

(co-financing)

Eligible

expenditures

100%

Eligible

expenditures

100%

National co-

financing

Swiss

contribution

(co-financing)

Eligible

expenditures

100%

Eligible

expenditures

100%

National co-

financing

Swiss

contribution

(co-financing)

Eligible

expenditures

100%

Eligible

expenditures

100%

National co-

financing

Swiss

contribution

(co-financing)

Eligible

expenditures

100%

Eligible

expenditures

100%

National co-

financing

Swiss

contribution

(co-financing)

Eligible

expenditures

100%

% of Budget

spent

Total

remaining

Budget

Eligible

Expenditures

100%

Swiss

contribution

(co-financing)

% of Swiss

Contribution

spent

Total

remaining

Swiss

contribution

Reimbursements

expected to be

received from

Switzerland (current

year)

Reimburseme

nts expected

to be received

from

Switzerland

(year +1)

Reimbursements

expected to be

received from

Switzerland (year

+2)

Exchange rate CHF/EUR 1.036081 1.068 1.038 1.070 1.104

1 National Coordination Unit (NCU) 626,276.00 42.00% 253,876 60,084.56 56,239.15 32,618.71 23,620.44 25,178.85 24,247.23 14,063.39 10,183.84 28,535.25 26,663.34 15,464.74 11,198.60 30,764.66 27,854.32 16,155.50 11,698.82 144,563.32 23.08% 481,712.68 135,004.04 56,701.70 22.33% 197,174.13 15,000.00 48,000.00 50,000.00

1.1 Meetings with the Swiss authorities, reg art 6.5 (a) 57,057.00 6,478.31 1,401.83 1,844.64 4,674.00 14,398.78 25.24% 42,658.22

1.2 Information events, exchange of experience and capacity

building between NCU, Paying Authority, Audit Authority,

Executing Agencies, Intermediate Bodies, programme

operators and programme component operators, reg art

6.5 (d) 25,280.00 0.00 0.00% 25,280.00

1.3 Expenditures associated with evaluations at the level of the

CP or in a thematic area, reg art 6.5 (h) 113,969.00 0.00 0.00% 113,969.00

1.4 Visibility, public awareness of the CP, reg art 6.5 (j) 124,674.00 368.38 552.33 597.71 1,123.34 2,641.76 2.12% 122,032.24

1.5 Translation and interpretation costs, reg art 6.5 (k) 20,338.00 0.00 0.00% 20,338.00

1.6 NCU salaries, social security contributions and other

statutory costs in respect of public officials of the national

entities, reg art 6.5 (m) 284,958.00 53,237.87 23,224.69 26,092.90 24,967.32 127,522.78 44.75% 157,435.22

2 Paying Authority 86,715.00 42.00% 35,152 0.00 0.00 0.00 0.00 5,017.53 4,831.88 2,802.49 2,029.39 6,344.77 5,928.55 3,438.56 2,489.99 6,261.84 5,669.47 3,288.29 2,381.18 17,624.14 20.32% 69,090.86 16,429.90 6,900.56 19.63% 28,251.42 3,500.00 6,000.00 7,000.00

2.1 Paying Authority salaries, social security contributions and

other statutory costs in respect of public officials of the

national entities, reg art 6.5 (m) 86,715.00 . 5,017.53 6,344.77 6,261.84 17,624.14 20.32% 69,090.86

3 Audit Authority 181,739.00 42.00% 73,672 11,404.95 10,675.03 6,191.52 4,483.51 1,863.67 1,794.71 1,040.93 753.78 3,979.52 3,718.46 2,156.71 1,561.75 7,536.52 6,823.57 3,957.67 2,865.90 24,784.66 13.64% 156,954.34 23,011.77 9,664.94 13.12% 64,007.27 3,200.00 10,000.00 10,000.00

3.1 Audit Authority - Information events, exchange of

experience and capacity building between NCU, Paying

Authority, Audit Authority, Executing Agencies,

Intermediate Bodies, programme operators and

programme component operators, reg art 6.5 (d) 2,072.00 282.88 55.88 30.00 368.76 17.80% 1,703.24

3.2 Audit Authority salaries, social security contributions and

other statutory costs in respect of public officials of the

national entities, reg art 6.5 (m) 179,667.00 11,122.07 1,863.67 3,923.64 7,506.52 24,415.90 13.59% 155,251.10

4 Miscellaneous expenses 67,345.00 42.00% 27,300 8,087.06 7,569.49 4,390.30 3,179.19 1,524.25 1,467.86 851.36 616.50 1,169.98 1,093.23 634.08 459.15 898.25 813.28 471.70 341.58 11,679.54 17.34% 55,665.46 10,943.86 4,596.42 16.84% 22,703.47 500.00 2,000.00 2,000.00

4.1 Miscellaneous expenses 67,345.00 8,087.06 1,524.25 1,169.98 898.25 11,679.54 17.34% 55,665.46

TOTAL 962,075.00 42.00% 390,000 79,576.57 74,483.67 43,200.53 31,283.14 33,584.30 32,341.68 18,758.17 13,583.51 40,029.52 37,403.58 21,694.09 15,709.49 45,461.27 41,160.64 23,873.16 17,287.48 198,651.66 20.65% 763,423.34 185,389.57 77,863.62 19.97% 312,136.29 22,200.00 66,000.00 69,000.00

Technical Assistance Fund / Reimbursement Request No. 4

Financial Progress

BUDGET PLANNINGCUMULATIVE DATA REPORTING PERIOD 1: REPORTING PERIOD 2: REPORTING PERIOD 3: REPORTING PERIOD 4:

CHFEUR

Financial Progress Page 3

Information regarding deviations from financial planning

If there is a significant difference between the expenditures planned for this reporting period and the actual expenditures paid by the Paying Authority, justify the deviations. Also explain if the financial planning in this reimbursement request significantly differs from the financial planning in the previous reimbursement requests.If there is a cost overrun per budget item, describe how the additional costs will be covered.

There were no significant deviations.

Advance payments were not foreseen.

Information on modifications of the Support Measure approved during the reporting period

According toTechnical Support Agreement Article 11

Information on non-eligible expenditures during the reporting period

Please indicate the amount of non-eligible expenditures during the reporting period. Why are the expenditures non-eligible (for example due to irregularities or because it was agreed during the approval process of the SM that the costs are non-eligible)? Who will finance the non-eligible expenditures?

There were no modifications during the reporting period.

There were no deductions.

Information on advance payments

According to Art. 8.3. of the Regulations the Partner State may in exceptional cases agree with Switzerland on advance payments. If these are foreseen in the Support Measure Agreement, describe how the advance payment will be used in the upcoming reimbursement period and provide proof for the execution of the advance payment by the Partner State.

Information on deductions related to financial corrections (Art 11.4/3 Regulations)

In case of a financial correction already paid by Switzerland and deducted in this Reimbusement Request, please indicate the budget item, reporting period in question and provide explanation on the deduction made / refer to irregularity report.

No ineligible costs were found.

Financial Progress Page 4

No

1.1

1.1

1.4

1.6

No

2.1

No

3.1

Swiss-Estonian Cooperation Programme

Technical Assistance Fund / Reimbursement Request No. 4

Operational Progress

Short description of activities undertaken in the reporting period

Estimated cumulative physical progress (%)

National Coordination Unit (NCU)

Other meetings and events

The programme expert and the communication expert from the NCU participated in the meeting of the

Baltic NCUs in Lithuania on 23–25 September. The meeting provided an opportunity to meet with

other NCUs, exchange experiences on various aspects related to programme implementation, and

engage with participants in an informal atmosphere.

NCU salaries

The programme expert from the NCU participated in the following meetings and events:

Task Force meeting of the SM “Supporting Social Inclusion”, held on 30 October 2025 in the premises

of the Ministry of Culture; SM Steering Committee meetings in October and November 2025; meeting

of the Baltic NCUs in Lithuania in September 2025; joint communication meeting in September; Media

Literacy Conference in Rakvere on 23 September 2025; a seminar introducing the study on the

volunteer system on 13 November 2025. In addition, the programme expert contributed to the

preparation of videos and organised meetings involving the programme operators, component

operators, implementers and partners.

Meetings with the Swiss authorities

Steering Committee meetings

The programme expert from the NCU participated in the following meetings of the SM Steering

Committees:

the Steering Committee meeting of the SM “Biodiversity Programme”, held on 06-07 October 2025 in

Ida-Viru County;

the Steering Committee meeting of the SM “Supporting Social Inclusion”, held on 11 November 2025

in Tartu on the premises of the Ministry of Education and Research.

Visibility,public awareness

The NCU published information about the Cooperation Programme on the website of the State Shared

Service Centre and participated in discussions and meetings related to communication.

Under the leadership of the NCU, videos introducing the cooperation programme and the activities of

the support measures were produced and finalised at the end of 2025. Videos are planned to be

published in the first quarter of 2026.

On 11 September, a joint communication meeting was held with the participation of programme

operators, component operators, and implementers. Future communication activities and

communication-related issues were discussed during the meeting.

Audit Authority Short description of activities undertaken in the reporting period

Paying Authority salaries

On 26 September 2025 the Paying Authority submitted to the SCO the RR No. 3 for the Technical

Assistance Fund, covering the period from 1 January 2025 to 30 June 2025, for the SM "Supporting

Social Inclusion" covering the period from 01 June 2024 to 30 June 2025 and for the SM "Biodiversity

Programme" covering the period from 01 May 2024 to 30 June 2025.

Paying Authority Short description of activities undertaken in the reporting period

Estimated cumulative physical progress (%)

Audit Authority - Information events, exchange of experience and capacity building

A representative of the Audit Authority participated in the Estonian Internal Auditors’ Annual

Conference on 1 October 2025.

Operational Progress Page 5

3.2

No

4.1

Estimated cumulative physical progress (%)

Miscellaneous expenses Short description of activities undertaken in the reporting period

Miscellaneous expenses

Travel expenses of the communication specialist to the NCU meeting in Lithuania and within Estonia

related to the production of videos.

Estimated cumulative physical progress (%)

Audit Authority salaries

The Audit Authority carried out an assessment of the functioning of the management and control

systems of the NCU and the POs in August and September 2025. Respective audit report was

submitted to the SCO on 03 October 2025.

Audit Authority updated the Audit Startegy, which was submitted to the SCO on 31 December 2025.

Operational Progress Page 6

To be filled in by Switzerland (see SAP characteristics) To be filled in by Switzerland (see SAP characteristics)

No Programme Component Name Swiss Contribution

CHF Specific Objective Thematic Area

(in-country)

Geographic Focus Name Programme Component Operator Type of entity Sector 1 Sector 2 (SDC only) Sector 3 (SDC only)

PSP/PA maximum 40 characters in CHF according to Art. 2.2

Regulations

according to Art. 2.4

Regulations

Start End use title, not code use title, not code use title, not code

1 National Coordination Unit (NCU) 253,875.83

2 Paying Authority 35,151.98

3 Audit Authority 73,672.21

4 Miscellaneous expenses 27,299.89

Swiss-Estonian Cooperation Programme

Technical Assistance Fund / Reimbursement Request No. 4

Programme Characteristics

Planned duration

To be filled in by Programme Operator

PM

Governance

PM

Disabilities

PM

Digitalisatio

n

PM Support

RIO

biodiversity

PM Support

RIO CC

Adaptations

PM Support

RIO CC

mitigation

PM Support

RIO CC

desertificati

on

PM Support

Social

Inlcusion

PM Gender

Programme

Component or

Project Ref. No

Contract Name

If applicable, planned

deadline for

submitting

documentation to

Swiss "non objection"

Launch of

tender

planned

Tender notice

will be submitted

to Swiss side

before

publication

English

translation of

tender documents

will be made

available to

bidders

Actual launch

of tender

(publication

of tender

notice)

Contract

signature

planned

Actual

contract

signature

Contract

completion

planned

Actual

contract

completion

Contractor Comments

quarter / year quarter /

year yes/no yes/no date

quarter /

year date

quarter /

year date EUR CHF EUR CHF name EUR CHF

status/ appeals/ cancelling or repetion of tender

(incl. reason)/ numbers of bidders and rejected

bids/risks/ irregularities related to the tender/

difficulties with the the Contractor/ suspension of

works etc.

Evaluation of SMs "Supporting Social

Inclusion" and "Biodiversity Programme"

according to Regulation Article 10.3 p. 2 IV/2027 I/2028 III/2028 113968.91 110000

Technical Assistance Fund / Reimbursement Request No. 4

Swiss-Estonian Cooperation Programme

Procurement Plan

Actual costs based on

signed contractsInitially estimated costs Expenditures incurred based

on signed contracts

To be filled in by Programme Operator

Referenz-Nummer / Reference Number REF-1006-66300

Projektnummer / Support Measure Identification Code 7F-10899.01

Kreditorennummer / Creditor Number 1000643543

Name des Kreditors / Creditor's name Ministry of Finance of the Republic of Estonia

Strasse / Street Suur-Ameerika 1

PLZ, Ort / Zip code and place 10122 Tallinn

Währung / Currency: CHF

Betrag / Reimbursement requested from Switzerland 17,287.48

Aufteilung nach Programmkomponente / Breakdown by programme

component

National Coordination Unit (NCU) 11,698.82

Paying Authority 2,381.18

Audit Authority 2,865.90

Miscellaneous expenses 341.58

Kontoinhaber / bank account holder (if different from creditor name) Ministry of Finance of the Republic of Estonia

IBAN-Nr.: EE891010220034796011

SWIFT: EEUHEE2X

Referenz-Nummer / Reference Number 2550081357

Bankbezeichnung / Name and address of the bank SEB, Tornimäe 2, 15010 Tallinn, Estonia

Buchungsinformationen / Booking information

Zahladresse / Account details

Deckblatt Rechnung E-Billing / Coversheet Invoice E-Billing

Lõkke 4 / 10122 Tallinn / 663 8200 / [email protected] / www.rtk.ee / Registrikood 70007340

Christoph Liechti

Embassy of Switzerland to Latvia, Lithuania

and Estonia

[email protected] Ours 04.03.2026 no 11.1-5/26/533-1

Smilšu iela 8

LV-1050 Riga

LATVIA

Reimbursement Request No 4, Technical

Assistance Fund

Dear Mr Liechti,

Hereby the Paying Authority of the Swiss-Estonian Cooperation Programme submits the

Reimbursement Request No 4 of the Technical Assistance Fund covering the period from 01

July 2025 to 31 December 2025.

Yours sincerely,

(signed digitally)

Karin Viikmaa

Head of the Grants Payment Department

Annexes:

1. Reimbursement Request RR 4 TAF 7F-10899.01

Helena Musthallik +372 5646 6003

[email protected]