Invitation

Project Descripon Project ID: 380 Document Created: 2026-01-09 13:54 UTC

1 Project Details

1.1 Project Title Nordic-Balc social and health care evacuaon plan project (103508)

1.2 Administrave Body: Name Ministry of Social Affairs and Health

1.3 Expected Start Date 01/03/2026

1.4 Expected End Date 29/02/2028

1.5 Provide a descripon of the project's background and jusficaon, as well as purpose and objecves

Over the last years, Europe has been severely challenged by a worsening risk and threat landscape due to a mix of security, health, climate change and environmental challenges. Especially Russia’s war of aggression against Ukraine demands a more comprehensive and integrated approach to crisis management. Cross-border threats to the social and health care sector need collaboraon across borders not only among the Nordic countries but also in cooperaon with the neighboring Balc countries.

The Nordic countries have a strong tradion of collaboraon in health preparedness. The Svalbard Group has taken several iniaves to improve Nordic health preparedness in pracce. However, there sll is much to improve. Disrupve situaons and exceponal circumstances oen disproporonately affect vulnerable individuals, potenally exacerbang social exclusion and inequality.

In exceponal and severe situaons there can be a need to evacuate certain social and healthcare paents and or client groups. The Nordic and Balc countries do not have common strategy nor an operaonal plan or plans to meet these quesons. Effecve crisis management requires close coordinaon in the region to ensure seamless and efficient operaons beyond the Nordic countries. This cooperaon is parcularly crucial for potenal cross border social and health care issues where also the Balc countries are involved in. By working together in the region we’ll enhance response to crisis as well as the overall resilience of our sociees.

The Nordic ministers parcipang in the MR-S meeng discussed social and health care evacuaon planning unofficially in Tornio on 9th of April 2025. ÄK-S made a decision on the issue during the ÄK-S 2/25 meeng in Helsinki 11-12 June 2025 and decided the following: ”ÄK-S diskuterar evakueringen av social- och hälsovårdens klient- och paentgrupper i Norden och ger Svalbard-gruppen e uppdrag a inleda en utvärdering och förberedelser för en möjlig gemensam evakueringsplan för social och hälsovården i Norden.” Its was also suggested that the Balc countries would be involved in the planning.

The project objecve is to strengthen social and health care service’s preparedness and response to severe disrupons in the Nordic-Balc Region in parcularly developing strategical plan and enhancing operaonal evacuaon planning of certain defined paent and client groups. The aim is to meet the needs of vulnerable populaon groups, social and health care paent and client groups, that need to be evacuated from one country to another in the Nordic and Balc Regions.

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The project will increase resilience, foster collaboraon and enhance shared understanding of the risk landscape and level of preparedness between the Nordic countries, Greenland, Faroe Islands, Åland and Estonia, Latvia and Lithuania.

The project is also aiming at strengthening of comprehensive security and total defence as well as general whole of government approaches in the region.

1.6 Provide a descripon of the project's implementaon plan, organisaon of the Nordic parcipaon, stakeholders and partnerships where applicable

The project will be implemented in two phases. The first phase beginning with confidenal discussions among the Nordic countries and the autonomous areas. The three Balc Countries are invited to join the second and main phase of the project. The first phase will last two months.

A project group and steering group will be organized. The Steering group consists of Svalbard group members strengthened with representaves of social sector of each country if necessary. There will be one to two members of each parcipaon country and the autonomous areas in the project group. The two project managers are part of the project group and leading the work.

Most of the informaon shared in the project is confidenal. Therefore, there is a need for face-to-face meengs instead of video-meengs. Meengs need to be organized in each country in the beginning of the project and in the further phases. There is also need for face-to-face workshops. Some of the meengs, workshops and exercises can be organized jointly with the ordinary Svalbard group meengs and conferences.

The project will co-operate and link to ongoing other sectors’ projects in the regions such as Sweden led MSB project with Finland on spontaneous and voluntary evacuaons of the populaon, Norway led civil defence sector project on Nordic scenario work of impacts of military aggression on civilians, and Finland led Nordic logiscs sector strategy work, and other later idenfied regional and naonal projects on evacuaon planning in the Nordic and Balc countries. The project will also link to the Nordic Välfärd Center led social care preparedness planning project implemented during the Danish presidency in 2026.

1.7 Provide a descripon of the project's expected results

The main results of the project are

1. A strategic Nordic and Balc evacuaon plan of certain social and health care paent and client groups. The project will provide alternaves for approval of the plan – which level should the plan be approved in the Nordic and Balc countries.

2. Operaonal evacuaon plans to meet the needs of social and health care paent and client groups that need to be evacuated from one country to another in the Nordic and Balc Regions

3. A legal analysis of exisng Nordic, Balc and EU legislaon concerning paent and client evacuaons and recommendaons for potenal amendments.

1.8 Provide a descripon of the main target groups and beneficiaries of the project's expected results

The primary target group of the project is Nordic and Balc social and health care authories at the naonal level. Other sector authories as well as for example regional and local social and health care authories will benefit of the project as the connuum of preparedness planning involves all levels of sociees. The end beneficiaries of the project are the vulnerable social and health care paents and clients who benefit of beer preparedness and resilience of the social and health care services in each of the parcipang country.

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1.9 Provide a project summary

The current geopolical situaon necessitates strengthening of preparedness and readiness in the social and health care sectors. Cross-border threats to the social and health care sector need collaboraon across borders not only among the Nordic countries but also in cooperaon with the neighboring Balc countries. The Nordic- Balc social and health care evacuaon plan project strengthens social and health care service’s preparedness and response to severe disrupons in the Nordic-Balc Region in parcularly developing strategic plan and enhancing operaonal evacuaon planning of certain defined paent and client groups. The aim is to meet the needs of vulnerable populaon groups, social and health care paent and client groups, that need to be evacuated from one country to another in the Nordic and Balc Regions. The project will increase resilience, fosters collaboraon and enhance shared understanding of the risk landscape and level of preparedness between the Nordic countries, Greenland, Faroe Islands, Åland and Estonia, Latvia and Lithuania. In addion, the project strengthens comprehensive security and total defence as well as general whole of government approaches in the region.

Finland and Sweden co-chair the two year long project. The Nordic Health Preparedness Group under the Nordic Council of Ministers, the Svalbard group, constutes the steering group. The project will co-operate and link to ongoing other sectors’ projects in the regions such as the Nordic Wellfare Center led social care preparedness planning project implemented during the Danish presidency in 2026. The target group of the project is Nordic and Balc social and health care authories in the naonal level. Other sector authories as well as for example regional and local social and health care authories will benefit of the project as the connuum of preparedness planning involves all levels of sociees. The end beneficiaries of the project are the vulnerable social and health care paents and clients who benefit of beer preparedness and resilience of the social and health care services in each of the parcipang country.

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2 Policy Area Objecves, Expected Results and Indicators for 2025-2030

2.1 Which Sector does the project belong to? Health and Social Affairs

2.2 Which sector goal does the project support? - MR-S 1

2.3 Which sector subgoals does the project support?

- MR-S 1.3

2.4 Are there any addional intersectoral subgoals?

- MR-SAM 3.1

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2.1 MR-SAM 3.1, Outcome 1 Describe project outcome Regional Nordic-Balc resilience increased

Describe the outcome indicator A strategic Nordic-Balc evacuaon plan developed

Unit for measuring Quanty

Baseline (starng point) 0

Verificaon (how is it intended to be approved/measured) Reporng

Target (goal of the project) 1

Output 1 Describe project output Drawing a operaonal plan of paent and client evacuaons across the borders in the Nordic and Balc Countries

Describe the output indicator Operaonal plan agreed on

Unit for measuring Quanty

Baseline (starng point) 0

Verificaon (how is it intended to be approved/measured) Reporng

Target (goal of the project) 1

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2.2 MR-S 1.3, Outcome 1 Describe project outcome Increased resilience of vulnerable persons

Describe the outcome indicator Vulnerable groups idenfied and a preparedness plan drawn for cross border evacuaon

Unit for measuring Quanty

Baseline (starng point) 0

Verificaon (how is it intended to be approved/measured) Reporng

Target (goal of the project) 1

Output 1 Describe project output Defining and jusficaon of social and health care paent and client groups to be focused on in the evacuaon planning

Describe the output indicator Groups idenfied

Unit for measuring Quanty

Baseline (starng point) 0

Verificaon (how is it intended to be approved/measured) Reporng

Target (goal of the project) 2

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2.2 MR-S 1.3, Outcome 2 Describe project outcome Local, sub-naonal and naonal cross border preparedness and resilience increased

Describe the outcome indicator Cross border operaonal plans developed

Unit for measuring Quanty

Baseline (starng point) 0

Verificaon (how is it intended to be approved/measured) Reporng

Target (goal of the project) 1

Output 1 Describe project output Drawing operaonal plans of paent and client evacuaons across the borders in the Nordic and Balc Countries

Describe the output indicator Operaonal plan(s) and Standard Operang Procedures developed

Unit for measuring Quanty

Baseline (starng point) 0

Verificaon (how is it intended to be approved/measured) Reporng

Target (goal of the project) 1

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3 Project Acvies

3.1 List of Project Acvies

Number Descripon of acvity Expected start date Expected end date

1 Mapping status of social and health care evacuaon planning in each Nordic Balc Country

04/01/2026 09/30/2026

2 Mapping of exisng evacuaon mechanisms and the scenarios when these mechanisms can be used

04/01/2026 05/31/2026

3 Survey and a report of experiences of recepon of paents and clients from Ukraine to each Nordic and Balc country

08/01/2026 12/31/2026

4 Choosing a scenario / scenarios to frame the project work 04/15/2026 06/30/2026

5 Legal framework for evacuaon and needs for amendments to the exisng legislaon in each country

05/01/2026 11/15/2026

6 Mapping exisng Nordic and Balc procedures to send and receive paents and clients in each Nordic and Balc country

04/01/2026 08/31/2026

7 Defining and jusficaon of social and health care paent and client groups to be focused on in the evacuaon planning

11/01/2026 03/31/2027

8 Conducng two exercises to idenfy crical quesons of evacuaons 09/01/2026 06/30/2027

9 Drawing a strategic plan of paent and client evacuaons across the borders in the Nordic ad Balc Countries

01/01/2027 12/31/2027

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Number Descripon of acvity Expected start date Expected end date

10 Drawing operaonal plans of paent and client evacuaons across the borders in the Nordic and Balc Countries

01/01/2027 01/15/2028

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4 Risk Analysis

4.1 Provide a risk analysis on each output from secon 2. Migaon acon is required if high probability.

Number Descripon Probability of risk Possible consequence Migaon acon Related output

1 Some of the Nordic or Balc Countries or the autonomus areas representaves not reached / do not join the project

Medium No background informaon from all of the countries / areas

Drawing a operaonal plan of paent and client evacuaons across the borders in the Nordic and Balc Countries

2 Relevant scenario not released to the project group or not agreed on

Low Difficules in drawing the preparedness plans

Local, sub-naonal and naonal cross border preparedness and resilience increased

3 Parcipaon of the countries too low in the exercises

Medium Crical gaps in the evacuaon planning not idenfied

All of the outputs

4 HR risks – no connuaon in the project management

Medium Delays in project implementaon

All the outputs

5 Need for concrete cross border evacuaon actualizes during the project period

Low Delay in project implementaon

All the outputs

6 Medium

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Number Descripon Probability of risk Possible consequence Migaon acon Related output

No link to other evacuaon planning projects

Overlapping work, the plans not fullyl informed of other plans

Drawing a operaonal plan of paent and client evacuaons across the borders in the Nordic and Balc Countries

7 Lacking legal analysis Low The plans developed not fully informed of the legal basis

All the outputs

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5 Nordic Advantage and Nordic Parcipaon

5.1 Describe how the project contributes to Nordic value

The Nordic countries are strong in their health preparedness collaboraon. The Svalbard Group have taken several iniaves to improve Nordic health preparedness in pracce. However, there sll is much to improve. The effects of disrupve situaons and exceponal circumstances are oen parcularly strongly directed at persons in a vulnerable posion, which can further strengthen exclusion and inequality. The prevenon and reducon of social exclusion and inequality is necessary to ensure the stability and security of society. In exceponal and severe situaons there can be a need to evacuate certain social and healthcare paents and or client groups. The Nordic and Balc countries do not have common strategy nor an operaonal plan or plans to meet these quesons. Effecve crisis management requires close coordinaon in the region to ensure seamless and efficient operaons beyond the Nordic countries. This cooperaon is parcularly crucial for potenal cross border social and health care issues where also the Balc countries are involved in. By working together in the region we’ll enhance response to crisis as well as the overall resilience of our sociees.

5.2 Which Nordic countries are involved in the project?

Danmark, Finland, Island, Norge, Sverige, Færøerne, Grønland, Åland

5.3 Which non-Nordic countries are involved in the project, if any?

Estland, Letland, Litauen

5.4 If other was chosen, please specify which country.

5.5 Which cross-sectoral perspecves are mainstreamed in the implementaon of the project?

Children and young people, Sustainable development, Gender equality

5.6 Please specify how your project contributes/ do not contribute to Children and young people

Vulnerable children and youth will be considered as possible groups to be involved in the evacuaon plans.

5.7 Please specify how your project contributes/ do not contribute to Sustainable development

The project places a strong emphasis on the social sustainability dimension, as the planning considers not only the evacuaon of vulnerable groups , but also the needs of their next of kin. Preparedness planning contributes to migang the effects of climate change.

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5.8 Please specify how your project contributes/ do not contribute to Gender equality

The project’s end beneficiaries include the most vulnerable groups, irrespecve of gender. Gender equality is acvely promoted throughout the project, both in the recruitment process and in its implementaon, ensuring equal opportunies for parcipaon and influence across all aspects of the project

5.9 The project's relevance to the Nordic Council of Ministers' overarching strategies: specify which of the Vision 2030's strategic priories the project contributes to

A Socially Sustainable Nordic Region

5.10 Specify how the project contributes to the selected strategic priories

The project conbutes to a socially sustainable society as the end beneficiaries are the most vulnerable groups of our sociees. Members of the public feel safer and are more resilient to serious disrupons if our social and health care services are well prepared for crises. The project enhances high trust in our services, and good health for all, balancing individual well-being with environmental protecon for future generaons, focusing on strong instuons, and resilient communies against threats.

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6 Budget Details

6.1 Overall Budget

Number Category NCM Financing (DKK)

Other Financing (DKK)

Total Financing (DKK)

Comment

1 Direct Costs 3.836.592 0 3.836.592

1.1 Salaries 2.689.200 0 2.689.200

1.1.1 Salaries 2.151.360 0 2.151.360 Two full me project managers. One in Finland and one in Sweden

1.1.2 Social security costs 537.840 0 537.840 Social security costs of the project managers

1.2 Travel Expenses 388.440 0 388.440

1.2.1 Travel expenses 388.440 0 388.440 Project managers travel costs, face to face meengs (partly confidenal informaon gathered).

1.3 Living Expenses 29.880 0 29.880

1.3.1 Meengs' catering 29.880 0 29.880 Catering costs of 18 meengs

1.4 Meeng Expenses 131.472 0 131.472

1.4.1 Workshops 102.339 0 102.339 6 workshops, 30 parcipants in each

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Number Category NCM Financing (DKK)

Other Financing (DKK)

Total Financing (DKK)

Comment

1.4.2 Exercises 29.133 0 29.133 Two exercises 50 parcipants in each

1.5 Other Expenses 597.600 0 597.600

1.5.1 Legal services 597.600 0 597.600 Legal services, service purchase.

2 Communicaon 44.820 0 44.820

2.1 Project communicaon 44.820 0 44.820 Informaon leaflets, workshop material, translaon etc.

4 Unforeseen Expenses 272.087 0 272.087

4.1 Unforeseen Expenses 272.087 0 272.087

5 Total Project Costs 4.153.499 0 4.153.499

9 Total 4.153.499 0 4.153.499

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7 Administrave Details and Contact Informaon

7.1 Project Title Nordic-Balc social and health care evacuaon plan project (103508)

7.2 Administrave Body: Name Ministry of Social Affairs and Health

7.3 Administrave Body: Address Meritullinkatu 8

7.4 Postal Code of Administrave Body 00023

7.5 City of Administrave Body Helsinki

7.6/7.7 Administrave Body: Country Finland

7.8 Administrave Body: Civil reg. no./ Corporate reg.no.

0244685-8

7.9 Administrave Body: Type Public

7.10 Administrave Body: Descripon The Ministry of Social Affairs and Health is part of the Finnish Government. It is in charge of the planning, guidance and implementaon of health and social policy

7.11 Signatory of contract: Name Taneli Puumalainen

7.12 Signatory of contract: Phone number +358295163280

7.13 Signatory of contract: E-mail [email protected]

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7.14 Project Manager: Name Merja Rapeli

7.15 Project Manager: Phone number +358504522962

7.16 Project Manager: E-mail [email protected]

7.17 E-mail of Accounng Department [email protected]

7.18 Re-Applicaon No

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8 Bank Details

8.1 Country of bank account Finland

8.2 Account Owner Ministry of Social Affairs and Health

8.3 IBAN FI5880001300044451

8.4 SWIFT DABAFIHH

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9 Audit Informaon

9.1 Is your organisaon audited by a Nordic naonal Audit Office?

Yes

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Project Descripon Project ID: 380 Document Created: 2026-01-09 13:54 UTC

1 Project Details

1.1 Project Title Nordic-Balc social and health care evacuaon plan project (103508)

1.2 Administrave Body: Name Ministry of Social Affairs and Health

1.3 Expected Start Date 01/03/2026

1.4 Expected End Date 29/02/2028

1.5 Provide a descripon of the project's background and jusficaon, as well as purpose and objecves

Over the last years, Europe has been severely challenged by a worsening risk and threat landscape due to a mix of security, health, climate change and environmental challenges. Especially Russia’s war of aggression against Ukraine demands a more comprehensive and integrated approach to crisis management. Cross-border threats to the social and health care sector need collaboraon across borders not only among the Nordic countries but also in cooperaon with the neighboring Balc countries.

The Nordic countries have a strong tradion of collaboraon in health preparedness. The Svalbard Group has taken several iniaves to improve Nordic health preparedness in pracce. However, there sll is much to improve. Disrupve situaons and exceponal circumstances oen disproporonately affect vulnerable individuals, potenally exacerbang social exclusion and inequality.

In exceponal and severe situaons there can be a need to evacuate certain social and healthcare paents and or client groups. The Nordic and Balc countries do not have common strategy nor an operaonal plan or plans to meet these quesons. Effecve crisis management requires close coordinaon in the region to ensure seamless and efficient operaons beyond the Nordic countries. This cooperaon is parcularly crucial for potenal cross border social and health care issues where also the Balc countries are involved in. By working together in the region we’ll enhance response to crisis as well as the overall resilience of our sociees.

The Nordic ministers parcipang in the MR-S meeng discussed social and health care evacuaon planning unofficially in Tornio on 9th of April 2025. ÄK-S made a decision on the issue during the ÄK-S 2/25 meeng in Helsinki 11-12 June 2025 and decided the following: ”ÄK-S diskuterar evakueringen av social- och hälsovårdens klient- och paentgrupper i Norden och ger Svalbard-gruppen e uppdrag a inleda en utvärdering och förberedelser för en möjlig gemensam evakueringsplan för social och hälsovården i Norden.” Its was also suggested that the Balc countries would be involved in the planning.

The project objecve is to strengthen social and health care service’s preparedness and response to severe disrupons in the Nordic-Balc Region in parcularly developing strategical plan and enhancing operaonal evacuaon planning of certain defined paent and client groups. The aim is to meet the needs of vulnerable populaon groups, social and health care paent and client groups, that need to be evacuated from one country to another in the Nordic and Balc Regions.

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The project will increase resilience, foster collaboraon and enhance shared understanding of the risk landscape and level of preparedness between the Nordic countries, Greenland, Faroe Islands, Åland and Estonia, Latvia and Lithuania.

The project is also aiming at strengthening of comprehensive security and total defence as well as general whole of government approaches in the region.

1.6 Provide a descripon of the project's implementaon plan, organisaon of the Nordic parcipaon, stakeholders and partnerships where applicable

The project will be implemented in two phases. The first phase beginning with confidenal discussions among the Nordic countries and the autonomous areas. The three Balc Countries are invited to join the second and main phase of the project. The first phase will last two months.

A project group and steering group will be organized. The Steering group consists of Svalbard group members strengthened with representaves of social sector of each country if necessary. There will be one to two members of each parcipaon country and the autonomous areas in the project group. The two project managers are part of the project group and leading the work.

Most of the informaon shared in the project is confidenal. Therefore, there is a need for face-to-face meengs instead of video-meengs. Meengs need to be organized in each country in the beginning of the project and in the further phases. There is also need for face-to-face workshops. Some of the meengs, workshops and exercises can be organized jointly with the ordinary Svalbard group meengs and conferences.

The project will co-operate and link to ongoing other sectors’ projects in the regions such as Sweden led MSB project with Finland on spontaneous and voluntary evacuaons of the populaon, Norway led civil defence sector project on Nordic scenario work of impacts of military aggression on civilians, and Finland led Nordic logiscs sector strategy work, and other later idenfied regional and naonal projects on evacuaon planning in the Nordic and Balc countries. The project will also link to the Nordic Välfärd Center led social care preparedness planning project implemented during the Danish presidency in 2026.

1.7 Provide a descripon of the project's expected results

The main results of the project are

1. A strategic Nordic and Balc evacuaon plan of certain social and health care paent and client groups. The project will provide alternaves for approval of the plan – which level should the plan be approved in the Nordic and Balc countries.

2. Operaonal evacuaon plans to meet the needs of social and health care paent and client groups that need to be evacuated from one country to another in the Nordic and Balc Regions

3. A legal analysis of exisng Nordic, Balc and EU legislaon concerning paent and client evacuaons and recommendaons for potenal amendments.

1.8 Provide a descripon of the main target groups and beneficiaries of the project's expected results

The primary target group of the project is Nordic and Balc social and health care authories at the naonal level. Other sector authories as well as for example regional and local social and health care authories will benefit of the project as the connuum of preparedness planning involves all levels of sociees. The end beneficiaries of the project are the vulnerable social and health care paents and clients who benefit of beer preparedness and resilience of the social and health care services in each of the parcipang country.

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1.9 Provide a project summary

The current geopolical situaon necessitates strengthening of preparedness and readiness in the social and health care sectors. Cross-border threats to the social and health care sector need collaboraon across borders not only among the Nordic countries but also in cooperaon with the neighboring Balc countries. The Nordic- Balc social and health care evacuaon plan project strengthens social and health care service’s preparedness and response to severe disrupons in the Nordic-Balc Region in parcularly developing strategic plan and enhancing operaonal evacuaon planning of certain defined paent and client groups. The aim is to meet the needs of vulnerable populaon groups, social and health care paent and client groups, that need to be evacuated from one country to another in the Nordic and Balc Regions. The project will increase resilience, fosters collaboraon and enhance shared understanding of the risk landscape and level of preparedness between the Nordic countries, Greenland, Faroe Islands, Åland and Estonia, Latvia and Lithuania. In addion, the project strengthens comprehensive security and total defence as well as general whole of government approaches in the region.

Finland and Sweden co-chair the two year long project. The Nordic Health Preparedness Group under the Nordic Council of Ministers, the Svalbard group, constutes the steering group. The project will co-operate and link to ongoing other sectors’ projects in the regions such as the Nordic Wellfare Center led social care preparedness planning project implemented during the Danish presidency in 2026. The target group of the project is Nordic and Balc social and health care authories in the naonal level. Other sector authories as well as for example regional and local social and health care authories will benefit of the project as the connuum of preparedness planning involves all levels of sociees. The end beneficiaries of the project are the vulnerable social and health care paents and clients who benefit of beer preparedness and resilience of the social and health care services in each of the parcipang country.

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2 Policy Area Objecves, Expected Results and Indicators for 2025-2030

2.1 Which Sector does the project belong to? Health and Social Affairs

2.2 Which sector goal does the project support? - MR-S 1

2.3 Which sector subgoals does the project support?

- MR-S 1.3

2.4 Are there any addional intersectoral subgoals?

- MR-SAM 3.1

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2.1 MR-SAM 3.1, Outcome 1 Describe project outcome Regional Nordic-Balc resilience increased

Describe the outcome indicator A strategic Nordic-Balc evacuaon plan developed

Unit for measuring Quanty

Baseline (starng point) 0

Verificaon (how is it intended to be approved/measured) Reporng

Target (goal of the project) 1

Output 1 Describe project output Drawing a operaonal plan of paent and client evacuaons across the borders in the Nordic and Balc Countries

Describe the output indicator Operaonal plan agreed on

Unit for measuring Quanty

Baseline (starng point) 0

Verificaon (how is it intended to be approved/measured) Reporng

Target (goal of the project) 1

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2.2 MR-S 1.3, Outcome 1 Describe project outcome Increased resilience of vulnerable persons

Describe the outcome indicator Vulnerable groups idenfied and a preparedness plan drawn for cross border evacuaon

Unit for measuring Quanty

Baseline (starng point) 0

Verificaon (how is it intended to be approved/measured) Reporng

Target (goal of the project) 1

Output 1 Describe project output Defining and jusficaon of social and health care paent and client groups to be focused on in the evacuaon planning

Describe the output indicator Groups idenfied

Unit for measuring Quanty

Baseline (starng point) 0

Verificaon (how is it intended to be approved/measured) Reporng

Target (goal of the project) 2

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2.2 MR-S 1.3, Outcome 2 Describe project outcome Local, sub-naonal and naonal cross border preparedness and resilience increased

Describe the outcome indicator Cross border operaonal plans developed

Unit for measuring Quanty

Baseline (starng point) 0

Verificaon (how is it intended to be approved/measured) Reporng

Target (goal of the project) 1

Output 1 Describe project output Drawing operaonal plans of paent and client evacuaons across the borders in the Nordic and Balc Countries

Describe the output indicator Operaonal plan(s) and Standard Operang Procedures developed

Unit for measuring Quanty

Baseline (starng point) 0

Verificaon (how is it intended to be approved/measured) Reporng

Target (goal of the project) 1

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3 Project Acvies

3.1 List of Project Acvies

Number Descripon of acvity Expected start date Expected end date

1 Mapping status of social and health care evacuaon planning in each Nordic Balc Country

04/01/2026 09/30/2026

2 Mapping of exisng evacuaon mechanisms and the scenarios when these mechanisms can be used

04/01/2026 05/31/2026

3 Survey and a report of experiences of recepon of paents and clients from Ukraine to each Nordic and Balc country

08/01/2026 12/31/2026

4 Choosing a scenario / scenarios to frame the project work 04/15/2026 06/30/2026

5 Legal framework for evacuaon and needs for amendments to the exisng legislaon in each country

05/01/2026 11/15/2026

6 Mapping exisng Nordic and Balc procedures to send and receive paents and clients in each Nordic and Balc country

04/01/2026 08/31/2026

7 Defining and jusficaon of social and health care paent and client groups to be focused on in the evacuaon planning

11/01/2026 03/31/2027

8 Conducng two exercises to idenfy crical quesons of evacuaons 09/01/2026 06/30/2027

9 Drawing a strategic plan of paent and client evacuaons across the borders in the Nordic ad Balc Countries

01/01/2027 12/31/2027

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Number Descripon of acvity Expected start date Expected end date

10 Drawing operaonal plans of paent and client evacuaons across the borders in the Nordic and Balc Countries

01/01/2027 01/15/2028

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4 Risk Analysis

4.1 Provide a risk analysis on each output from secon 2. Migaon acon is required if high probability.

Number Descripon Probability of risk Possible consequence Migaon acon Related output

1 Some of the Nordic or Balc Countries or the autonomus areas representaves not reached / do not join the project

Medium No background informaon from all of the countries / areas

Drawing a operaonal plan of paent and client evacuaons across the borders in the Nordic and Balc Countries

2 Relevant scenario not released to the project group or not agreed on

Low Difficules in drawing the preparedness plans

Local, sub-naonal and naonal cross border preparedness and resilience increased

3 Parcipaon of the countries too low in the exercises

Medium Crical gaps in the evacuaon planning not idenfied

All of the outputs

4 HR risks – no connuaon in the project management

Medium Delays in project implementaon

All the outputs

5 Need for concrete cross border evacuaon actualizes during the project period

Low Delay in project implementaon

All the outputs

6 Medium

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Number Descripon Probability of risk Possible consequence Migaon acon Related output

No link to other evacuaon planning projects

Overlapping work, the plans not fullyl informed of other plans

Drawing a operaonal plan of paent and client evacuaons across the borders in the Nordic and Balc Countries

7 Lacking legal analysis Low The plans developed not fully informed of the legal basis

All the outputs

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5 Nordic Advantage and Nordic Parcipaon

5.1 Describe how the project contributes to Nordic value

The Nordic countries are strong in their health preparedness collaboraon. The Svalbard Group have taken several iniaves to improve Nordic health preparedness in pracce. However, there sll is much to improve. The effects of disrupve situaons and exceponal circumstances are oen parcularly strongly directed at persons in a vulnerable posion, which can further strengthen exclusion and inequality. The prevenon and reducon of social exclusion and inequality is necessary to ensure the stability and security of society. In exceponal and severe situaons there can be a need to evacuate certain social and healthcare paents and or client groups. The Nordic and Balc countries do not have common strategy nor an operaonal plan or plans to meet these quesons. Effecve crisis management requires close coordinaon in the region to ensure seamless and efficient operaons beyond the Nordic countries. This cooperaon is parcularly crucial for potenal cross border social and health care issues where also the Balc countries are involved in. By working together in the region we’ll enhance response to crisis as well as the overall resilience of our sociees.

5.2 Which Nordic countries are involved in the project?

Danmark, Finland, Island, Norge, Sverige, Færøerne, Grønland, Åland

5.3 Which non-Nordic countries are involved in the project, if any?

Estland, Letland, Litauen

5.4 If other was chosen, please specify which country.

5.5 Which cross-sectoral perspecves are mainstreamed in the implementaon of the project?

Children and young people, Sustainable development, Gender equality

5.6 Please specify how your project contributes/ do not contribute to Children and young people

Vulnerable children and youth will be considered as possible groups to be involved in the evacuaon plans.

5.7 Please specify how your project contributes/ do not contribute to Sustainable development

The project places a strong emphasis on the social sustainability dimension, as the planning considers not only the evacuaon of vulnerable groups , but also the needs of their next of kin. Preparedness planning contributes to migang the effects of climate change.

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5.8 Please specify how your project contributes/ do not contribute to Gender equality

The project’s end beneficiaries include the most vulnerable groups, irrespecve of gender. Gender equality is acvely promoted throughout the project, both in the recruitment process and in its implementaon, ensuring equal opportunies for parcipaon and influence across all aspects of the project

5.9 The project's relevance to the Nordic Council of Ministers' overarching strategies: specify which of the Vision 2030's strategic priories the project contributes to

A Socially Sustainable Nordic Region

5.10 Specify how the project contributes to the selected strategic priories

The project conbutes to a socially sustainable society as the end beneficiaries are the most vulnerable groups of our sociees. Members of the public feel safer and are more resilient to serious disrupons if our social and health care services are well prepared for crises. The project enhances high trust in our services, and good health for all, balancing individual well-being with environmental protecon for future generaons, focusing on strong instuons, and resilient communies against threats.

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6 Budget Details

6.1 Overall Budget

Number Category NCM Financing (DKK)

Other Financing (DKK)

Total Financing (DKK)

Comment

1 Direct Costs 3.836.592 0 3.836.592

1.1 Salaries 2.689.200 0 2.689.200

1.1.1 Salaries 2.151.360 0 2.151.360 Two full me project managers. One in Finland and one in Sweden

1.1.2 Social security costs 537.840 0 537.840 Social security costs of the project managers

1.2 Travel Expenses 388.440 0 388.440

1.2.1 Travel expenses 388.440 0 388.440 Project managers travel costs, face to face meengs (partly confidenal informaon gathered).

1.3 Living Expenses 29.880 0 29.880

1.3.1 Meengs' catering 29.880 0 29.880 Catering costs of 18 meengs

1.4 Meeng Expenses 131.472 0 131.472

1.4.1 Workshops 102.339 0 102.339 6 workshops, 30 parcipants in each

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Number Category NCM Financing (DKK)

Other Financing (DKK)

Total Financing (DKK)

Comment

1.4.2 Exercises 29.133 0 29.133 Two exercises 50 parcipants in each

1.5 Other Expenses 597.600 0 597.600

1.5.1 Legal services 597.600 0 597.600 Legal services, service purchase.

2 Communicaon 44.820 0 44.820

2.1 Project communicaon 44.820 0 44.820 Informaon leaflets, workshop material, translaon etc.

4 Unforeseen Expenses 272.087 0 272.087

4.1 Unforeseen Expenses 272.087 0 272.087

5 Total Project Costs 4.153.499 0 4.153.499

9 Total 4.153.499 0 4.153.499

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7 Administrave Details and Contact Informaon

7.1 Project Title Nordic-Balc social and health care evacuaon plan project (103508)

7.2 Administrave Body: Name Ministry of Social Affairs and Health

7.3 Administrave Body: Address Meritullinkatu 8

7.4 Postal Code of Administrave Body 00023

7.5 City of Administrave Body Helsinki

7.6/7.7 Administrave Body: Country Finland

7.8 Administrave Body: Civil reg. no./ Corporate reg.no.

0244685-8

7.9 Administrave Body: Type Public

7.10 Administrave Body: Descripon The Ministry of Social Affairs and Health is part of the Finnish Government. It is in charge of the planning, guidance and implementaon of health and social policy

7.11 Signatory of contract: Name Taneli Puumalainen

7.12 Signatory of contract: Phone number +358295163280

7.13 Signatory of contract: E-mail [email protected]

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7.14 Project Manager: Name Merja Rapeli

7.15 Project Manager: Phone number +358504522962

7.16 Project Manager: E-mail [email protected]

7.17 E-mail of Accounng Department [email protected]

7.18 Re-Applicaon No

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8 Bank Details

8.1 Country of bank account Finland

8.2 Account Owner Ministry of Social Affairs and Health

8.3 IBAN FI5880001300044451

8.4 SWIFT DABAFIHH

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9 Audit Informaon

9.1 Is your organisaon audited by a Nordic naonal Audit Office?

Yes

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