32nd Meeting of the Governing Board

ERA Conference Centre

Metzer Allee 4, 54295 Trier 10:00 a.m. (CET)

20 November 2023

Minutes

Agenda

1. Welcome address by the Vice President

Establishment of a quorum 2. Approval of the agenda 3. Approval of the minutes of the 31st Meeting of the Governing Board of

13 October 2022

4. Accession of Albania to the ERA Foundation Approval of the formal accession agreement

Signing of the accession agreement

5. Report on general business and staffing developments in 2022-2023

Management Board (oral report)Discussion and approval of the report

6. Annual financial statement for 2022 Comments on the external audit and the 2022 balance sheet External auditor: Wirtschaftsprüfungsgesellschaft Dornbach GmbH Discussion and proposal to approve the 2022 annual financial statement

7. Formal approval of the actions of the Management Board for the year 2022

8. Appointment of a new external auditor to audit the 2023 business year Lilian Erbel and Heinz Monsch Proposal

9. Report by the Management Board on the implementation of the 2023 budget Lilian Erbel (oral report) Discussion and approval of the report

10. ERA Development Strategy 2021-2027 State of play of the Action Plan for 2023 (oral report) Action Plan for 2024 Management Board Discussion and approval of the Action Plan for 2024

11. Forward projection of medium-term business and financial planning until 2028 Budget 2024 Lilian Erbel Discussion and approval of medium-term business and financial planning until 2028 Approval of the 2024 budget

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12. Appointment of a new Member of the Management Board

Organisational changes from 2024 Jean-Philippe Rageade

13. Appointment of the members of the Board of Trustees for the term of

office 2024-2027 Marc van der Woude and Viktor Vadász

14. Miscellaneous, in particular: setting the date for the next meeting (Proposed date: Monday, 18 November 2024, 10:00 a.m.)

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List of Participants 1. Members of the Governing Board

President

Jean-Claude Juncker

Former President of the European Commission, former Prime Minister of

Luxembourg

Representing Luxembourg (excused, represented by Sabine Verheyen, Chair

of the Executive Board of ERA)

Vice President

Hendrik Hering

President of the Parliament of the State of Rhineland-Palatinate

Representing Rhineland-Palatinate

Members

for the Court of Justice of the European Union

Representing the President of the Court, Koen Lenaerts

Sarah Jund, Legal Expert

for the European Parliament

Katarina Barley,Vice-President of the European Parliament (excused,

represented by Hendrik Hering)

for Austria

Representing the Head of the Constitutional Service at the Federal

Chancellery, Albert Posch

Christine Pesendorfer,Head of Section for European and International Law,

Human Rights Protection at the Federal Chancellery (online)

for Belgium

Representing the Minister of Justice, Paul Van Tigchelt

Anne-Marie Flo, EU2024 Coordinator at the Federal Public Service Justice

for Bulgaria

Representing the Minister of Justice, Atanas Slavov

Petar Rashkov, Minister Plenipotentiary, Head of sector Justice, Police and

judicial cooperation in criminal matters at the Permanent Representation of

the Republic of Bulgaria to the EU

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for Croatia

Representing the Minister of Justice and Public Administration, Ivan Malenica

Mladen Bručić-Matic, Acting Director General of the Directorate for

European Affairs, International and Judicial Cooperation and Anti-Corruption

at the Ministry of Justice (online)

for Cyprus

Representing the Attorney General of the Republic of Cyprus, George

Savvides

Nicoletta Ioannou, Counsellor Legal Affairs at the Permanent Representation

of Cyprus to the EU

for the Czech Republic

Representing the Minister of Justice, Pavel Blažek

Zuzana Fišerová, Director General for International and EU Cooperation at

the Ministry of Justice (online)

for Denmark

Merethe Eckhardt,Director of Development at the Danish Court

Administration (online)

Betina Tradsborg,Head of Training and Implementation at the Danish Court

Administration (online)

for Estonia

Representing the Minister of Justice, Kalle Laanet

Age Inkinen,Adviser to the Secretary General on EU Affairs

for Finland

Riku Jaakkola,Director General of the National Courts Administration

(online)

for France

Anthony Manwaring, Head of the European and International Department,

Ministry of Justice (online)

for Germany

Representing the Federal Minister of Justice, Marco Buschmann

Matthias Korte, Ministerialdirigent

for the German Länder

Representing the Minister of Justice of North Rhine Westphalia, Benjamin

Limbach

Markus Ausetz,Permanent Representative of the Head of Department,

Department for Training and further training of judicial staff, Legal training,

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recruitment of junior staff at the Ministry of Justice of North Rhine-Westphalia

(online)

for Greece

Representing the Deputy Minister of Justice, Ioannis Bougas

Petros Alikakos,President of the Court of First Instance of Thessaloniki

(online)

for Hungary

Ágnes Váradi, Deputy State Secretary of State at the Ministry of Justice

(online)

for Ireland

June Reardon,Office of the Attorney General

for Italy

Massimo Condinanzi, Professor at the University of Milan (excused)

for Latvia

Dace Kazāka,Director of Development Department at the Court

Administration of the Republic of Latvia (online)

for Lithuania

Representing the Chancellor of the Ministry of Justice, Augustas Rucinskas

Judita Aleksiejūnė, Adviser to the Minister of Justice of the Republic of

Lithuania

for Malta

Representing the Minister of Justice, Jonathan Attard

Katia Caruana, Director – Department of Justice at the Ministry of Justice

Johan Galea, Permanent Secretary at the Ministry of Justice

for the Netherlands

Margreet Blaisse,Rector of the Training and Study Centre for the Judiciary

(SSR)

for Poland

Representing the Secretary of State at the Ministry of Justice, Sebastian

Kaleta

Katarzyna Czaplejewicz, Deputy Head of the Department of European Law

of the Ministry of Justice

for Portugal

Fernando Ventura,Director of the Centre for Judicial Studies (CEJ)

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for Romania

Representing the Minister for Justice, Marian Cătălin Predoiu

Flavius-George Păncescu, Head of the Service of international judicial

cooperation in civil and commercial matters within the Directorate of

International Law and Judicial Cooperation of the Ministry of Justice (online)

for Scotland

Representing the Lord Advocate Dorothy R Bain QC

David J. Dickson, Prosecutor at the Crown Office (online)

for Slovakia

N.N.

for Slovenia

Blanka Javorac Završek,Director of the Judicial Training Centre (online)

for Spain

María Abigail Fernández González, Director of the Centre for Legal Studies

at the Ministry of Justice (online)

for Sweden

Representing the Director General for International Affairs at the Ministry of

Justice, Anna-Carin Svensson

Kristina Holmgren,Director at the Division for European Affairs, Ministry of

Justice

for the City of Trier

Wolfram Leibe, Mayor of Trier

for the United Kingdom

N.N.

for the Association for the Promotion of the Academy

Jettie Van Caenegen,President of the Association, Inhouse Counsel

Co-opted member

Wolfgang Heusel, former Director of the Academy of European Law Trier

2. Members of the Executive Board

Sabine Verheyen MEP,Chair of the European Parliament Committee on

Education and Culture; Chair of the Executive Board of ERA

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Representing the Minister of Justice and Consumer Protection of Rhineland-

Palatinate, Herbert Mertin

Matthias Frey,State Secretary at the Ministry of Justice of the State of

Rhineland-Palatinate

Adrián Vázquez Lázara MEP, Chair of the European Parliament Legal Affairs

Committee (excused)

3. Board of Trustees

Marc van der Woude,Vice-Chair of the Board of Trustees; President of the

General Court of the European Union Luxembourg

4. Management Board of ERA

Jean-Philippe Rageade,Director

John Coughlan,Deputy Director, Director of Corporate Communications

Luc Doeve,Deputy Director, Director of Finance and Conference Services

Viktor Vadász, Deputy Director, Director of Programmes

5. Staff of ERA

Natalia Boxberg, Minutes Secretary

Lilian Erbel,Director of Finance & Human Resources

Heinz Monsch, Accounts Manager

Jutta Rasmus,Head of Unit Human Resources

6. External auditor

Hendrik Stoeber, Dornbach GmbH, Koblenz

7. Guests

Representing Minister of Justice of the Republic of Albania, Ulsia Manja

Klajd Karameta, Deputy Minister at Ministry of Justice Albania

Arben Rakipi, Director of the Albanian School of Magistrates

Electronic voting was implemented for agenda items 3, 6 and 11. There were

no technical problems reported nor were they recognisable as such.

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Item 1 Welcome address by the Vice President of the Governing Board

Establishment of a quorum (for the Governing Board) Vice President Hering opened the meeting at 10:00 am. He warmly welcomed the participants to the meeting. Unfortunately, President Juncker was absent due to illness and sent his best wishes for the meeting. The event was held in hybrid format, with more than half of the Governing Board members physically present and the rest participating online. The list of participants has been corrected: The Chancellor of the Lithuanian Ministry of Justice, Mr Augustas Ručinskas, was unable to attend. Instead, his colleague, Judita Aleksiejūnė, represented him online. Furthermore, Ms Inkinen from Estonia was also present online, while Mr Condinanzi from Italy sent his apologies at short notice and was unable to attend the meeting. Vice President Hering welcomed the national representatives who were attending the meetings for the first time and welcomed the guests from Albania, the Deputy Minister of Justice Klajd Karameta and the Director of the Albanian School of Magistrates Arben Rakipi. The quorum of the Governing Board was established.

Item 2 Approval of the agenda The agenda was unanimously approved by the members of the Governing Board. Item 3 Approval of the minutes of the 31st Meeting of the Governing

Board of 13 October 2022 Jean-Philippe Rageade took the floor and welcomed the meeting participants on behalf of the Management Board and the ERA colleagues present in the room. He explained that the online voting procedure would be tested at the beginning of the meeting with the vote on item 3. He pointed out that only the Governing Board members listed under item 1 in the list of participants were entitled to vote. The minutes were approved unanimously by electronic vote. Item 4 Accession of Albania to the ERA Foundation Approval of the formal accession agreement Signing of the accession agreement Vice President Hering was pleased to announce Albania's accession to the ERA Foundation. The agreement was sent to the Governing Board in advance as part of the documentation. He pointed out that the agreement was formally signed between the Ministry of Justice and ERA and not the Republic of Albania. He then gave the floor to the Deputy Minister of Justice, Mr Karameta.

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On behalf of Albania, Klajd Karameta thanked the Governing Board for favourably considering the application for membership of the Foundation. He explained that Albania is striving for EU membership and that membership of ERA will enable many judges, prosecutors and members of Albanian institutions, especially the Ministry of Justice, to deepen their knowledge of EU law and have solid knowledge when the country is ready to join the EU. He hoped for good cooperation. Following unanimous approval by the Governing Board, the accession agreement was signed. Vice President Hering emphasised that Albania was making a contribution to preparing for EU membership through accession to the ERA Foundation and was pleased that this was possible. Item 5 Report on general business and staffing developments for 2022-

2023 For his part, Jean-Philippe Rageade warmly welcomed Albania as a new member of the Governing Board. He then explained the current strategic priorities, including digitalisation, which affects practically all ERA departments. For example, the conference and interpreting technology in the Academy's buildings has been converted from analogue to digital. This strategically and financially significant investment enables ERA to improve and diversify its training programme and thus maintain a high number of participants. In addition, ERA has also made progress in its distance learning programme over the past year. A series of basic e-learning courses on various topics such as data protection law, company law, criminal law and intellectual property were launched and are now available to all legal practitioners free of charge on the ERA website. Mr Rageade also explained the "Green ERA" strategy. ERA had previously succeeded in attaining EMAS certification in the area of environmental management and environmental auditing and, following a recent audit, this had already been extended for a further two years (2024 and 2025). He particularly congratulated Luc Doeve and his team, who were in charge of this project. Another important point he addressed was the funding of ERA. ERA receives an operating grant as one of the Jean Monnet institutions named in the Erasmus+ programme. Last year, this subsidy was increased by 10% for the first time in 15 years, due to inflation. He took this opportunity to thank Mrs Verheyen in particular for her support in this matter. In addition, ERA also receives a grant from the state of Rhineland-Palatinate totalling EUR 1,050,000. This was released in the last quarter, for which the Management Board is also very grateful. The final point addressed by Jean-Philippe Rageade was the topic of personnel. He explained that ERA had experienced a generational change in recent years. On the one hand, this represents a major challenge for knowledge transfer, but on the other hand it also offers the opportunity to rethink the organisation chart and the

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organisation. Since the end of the pandemic in particular, but also due to the proximity to Luxembourg, it has become increasingly difficult to recruit new staff as it is not possible to compete with salaries there. He took this opportunity to introduce the new Director of Finance and Human Resources, Ms Lilian Erbel. Finally, Viktor Vadász and John Coughlan used a PowerPoint presentation to explain the development of ERA's programme activities and the number of participants, taking into account the different target groups and subject areas. Please refer to the presentation for details. Vice President Hering expressed his thanks for the detailed report. The Governing Board unanimously approved the report. Item 6 Annual financial statement for 2022 Comments on the external audit and the 2022 balance sheet Auditor Hendrik Stoeber explained the results of the audit of the annual financial statements. Reference is made to the written report for details. The result of the audit was that an unqualified audit opinion could be issued. Lilian Erbel took the floor to explain that the net loss for the year was not the result of ERA's business operations, but that the surplus carried forward from previous years would be reduced through investments. Vice President Hering thanked Hendrik Stoeber for his report and Lilian Erbel for her explanation.The following resolution was approved unanimously by electronic vote:

1. The Board approves the annual financial statement as at 31 December 2022 including the profit-and-loss account as per the report on the annual financial statement for 2022, drawn up by the management of the Academy of European Law and audited by the external auditors Dornbach GmbH, Koblenz.

The Board hereby notes the annual financial statement.

2. The management proposes to cover the annual result of €-1.073.514,63 from previously accumulated positive reserves.

The Board approves the management's proposal on the offset of the annual result. The 2022 annual result of €-1.073.514,63 shall thus be offset by drawing the same amount from the existing surplus carried forward.

Item 7 Formal approval of the actions of the Management Board for the

year 2022 The following resolution was approved unanimously:

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The Governing Board formally approves the actions of the Management Board for the business year 2022 and thanks them for their work.

Item 8 Appointment of a new external auditor to audit the 2023 business

year Lilian Erbel explained that the audit by the auditing firm Dornbach GmbH, Koblenz, had taken place for the first time in 2021. In consultation with the Rhineland- Palatinate Ministry of Finance, the same auditing firm could be appointed for five consecutive years. It would therefore be possible to continue to employ Dornbach as auditors. Due to the existing experience and knowledge of the company, the effort involved would also be lower and it was therefore recommended to the Governing Board that the audit mandate for 2023 be again awarded to the auditing firm Dornbach GmbH. The following resolution was approved unanimously.

The external audit of the 2023 final figures as well as the report on factual findings for the Academy of European Law Trier shall be carried out by the company Dornbach GmbH.

Item 9 Report by the Management Board on the implementation of the

2023 budget Lilian Erbel explained the 2023 business plan, stating that it showed a positive development for 2023. According to this, income of EUR 8,689,749 would be offset by expenditure of EUR 8,653,998, resulting in a surplus. However, this does not mean that the balance sheet will then also show a balanced result, as the investments and construction measures will be financed from the carryovers from previous years. The largest deviations within the extrapolation were in the area of conference income, with the majority of this deviation being attributable to open events. Cost savings were also higher due to the increased use of online participation options. Personnel costs are also expected to be lower than planned. This is partly due to the fact that filling some positions proved to be challenging due to ERA's geographical location and the shortage of skilled labour in Germany, and therefore took place later than planned. Personnel costs are expected to rise in the coming years and ERA will continue to work on recruiting qualified staff. Savings were also made in the area of expenditure on the building and investments, whereby it was ensured that ERA's own funds and the amount from the surpluses of recent years as well as the grants from the state of Rhineland-Palatinate were put to good use and fully utilised. A large item for which the expenditure was used was the conversion to LED lighting and the renewal of the media technology. Other

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investments, such as the installation of a video studio in combination with a hybrid- to-go system, have been postponed until next year. The Governing Board took note of the report. Item 10 ERA Development Strategy 2021-2027

State of play of the Action Plan for 2023 Action Plan for 2024

John Coughlan began by explaining that, as part of the ERA Development Strategy 2021-2027, various objectives of the 2023 Action Plan had been achieved. These include Albania joining the Foundation, the launch and completion of a certified European Patent Lawyers Course (EPLC), the first edition of the Young European Lawyers Academy (YELA), the second conference of the European Forum for the Legal Professions, and the cooperation with the company vLex, which makes selected ERA e-presentations available on its subscriber platform. The reorganisation of the Association of EU Data Protection Judges, which ERA co- founded, and the establishment of an internal travel agency to optimise travel arrangements and bookings for all ERA speakers, board members and employees are also worth mentioning. Some measures have already been initiated but will be continued next year, such as the development of free e-learning courses, the establishment of a fund to collect resources for training measures and study visits for legal practitioners from the Western Balkans and Ukraine, the finalisation of the written commemoration for ERA's 30th anniversary and the establishment of a video studio. In addition, progress is planned in the introduction of regular staff appraisals and appraisal interviews as well as improvements in long-term financial planning. However, the finalisation of the new website is still ongoing. The annual action plan for 2024 contains a total of 60 action points, of which 18 are annually recurring measures, 17 are ongoing (which cannot be completed in a single year), five are deferred from 2022, and 20 are new action points. In terms of priorities, 31 of these action points were categorised as "must". For further details, please refer to the documentation. Vice President Hering thanked John Coughlan for his detailed presentation. The report was adopted unanimously. Item 11 Forward projection of medium-term business and financial

planning until 2024 Approval of the 2024 budget Lilian Erbel presented the 2024 business plan, stating that overall, income and expenses are expected to be slightly lower than in the previous year, corresponding to a decrease of around 6% in each case. The conference programme comprises a mixture of face-to-face, hybrid and online events. There has been an increase in online and hybrid events, which generate around 43% of income from open conferences and events. The remaining income

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comes from co-financed, fully financed and other projects. Due to the rise in costs caused by inflation, prices had to be increased slightly for a small number of events.Personnel costs will decrease slightly, as new vacancies will not be filled immediately. After the focus in 2023 was on creating additional services and workplace health promotion for employees, the focus in 2024 will be on employee training. Lilian Erbel explained that following the welcome increase in the EU grant in 2023, ERA hopes that this will remain unchanged. ERA is already aware of this for 2024 and the grant from the state of Rhineland-Palatinate is also important and indispensable. The costs for construction measures and building maintenance are currently forecast at EUR 400,000 for 2024. With regard to the largest investments for construction and building maintenance measures, a renewal of the W-LAN technology is planned. The installation of a video studio and the purchase of a hybrid-to-go system are also planned. The medium-term economic and financial planning up to 2028 focusses on several key points. On the one hand, there has been a continuous increase in personnel costs, which is due to inflation-related wage increases. At the same time, age-related personnel development is having an impact, leading to the replacement of various positions. The aim is to achieve good diversification in terms of professional and personal qualifications for ERA. The planned investments will focus primarily on maintaining and modernising the buildings with a focus on digitalisation and sustainability as well as inclusive conferences. An expansion of the conference programme is planned, both on site and online. Wolfgang Heusel took the floor to point out an aspect of the Rhineland-Palatinate grant that ERA had already been dealing with for more than 20 years. It was not about the grant as such, for which ERA was of course infinitely grateful and which had grown into a very substantial amount over the years, rather it is only about a modality that has been imposed as a condition for this grant for some years now, namely the so-called prohibition of betterment. This means that the principle applies when the state makes a grant to a beneficiary that this beneficiary may not pay its employees better than is the case for state employees. In principle, this is an understandable principle. However, it is unrealistic for ERA. Even 20 years ago, it was practically impossible for ERA to hire qualified multilingual lawyers due to its proximity to Luxembourg. In 2003, an agreement was reached with the state that exempted ERA from this ban on betterment – an agreement that lasted 17 years until 2020. Wolfgang Heusel explained that there was no legal basis for the prohibition of betterment; it was purely an administrative regulation that could be deviated from if there were political reasons to do so. As there is currently no agreement on this, we have seen increasing difficulties since 2021. In practice, this means for ERA that a comparison must be made for each individual ERA position to determine whether the

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salary corresponds at most to the salary paid by the state for comparable positions according to the state pay scale. Although there is still an agreement that certain extensions or supplements are possible under certain conditions, these are also narrowly defined. This year, there are specific cases where a divergent assessment has arisen between ERA and the state as to whether an allowance would be permissible under the state pay scale conditions for certain positions that are extremely important for ERA from a professional point of view, which is not permissible according to the state's previous understanding. However, because ERA considered this allowance to be permissible, the state would reclaim EUR 6,000 in overpayments from the grant for 2022. This is therefore only a small amount on the one hand, but which on the other hand would involve an infinite amount of effort to check this comparability, both on the part of ERA and, of course, on the part of the state. It would therefore be necessary for qualified employees in the Ministry of Justice to carry out this review job by job every year. Wolfgang Heusel therefore suggested that the Governing Board support the Management Board and also the Executive Board in reaching an agreement with the state again and thus returning to the old regulation of exempting ERA as such from the ban on better pay. Overall, the personnel costs of ERA, which has developed its own salary system over the past 17 years, are lower than they would be if they applied the state pay scale to all positions. Thus, the application of this principle in the case of ERA does not even make sense from an economic point of view. Vice President Hering thanked Wolfgang Heusel for the report and for his additions. State Secretary Matthias Frey thanked Wolfgang Heusel for pointing out this problem, of which he was well aware. He wanted to examine the possibilities in this regard. The amounts as such are fixed for the next few years, at least as long as the budget is running, and the Ministry of Justice intends to register this amount with the Ministry of Finance again. Vice President Hering asked the members to approve further medium-term business and financial planning until 2029 and the budget for 2024. The Board approved the first item unanimously and the second item by electronic vote with one abstention.

1. The Board approves the medium-term financial planning 2023 to 2029.

2. The Board approves the 2024 budget with income and expenditure of €9.134.862,00.

Item 12 Appointment of a new Member of the Management Board

Organisational changes from 2024 Jean-Philippe Rageade reported that after the position of Finance Director could not be filled last year, the position was advertised again immediately after the Governing Board meeting in December 2022 and led to the recruitment of Ms Lilian Erbel. Ms

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Erbel took up her position at ERA in July 2023. With the appointment of Lilian Erbel, great progress has already been made in the areas of digitalisation and professionalisation of finances as well as in the area of human resources. Mr Rageade therefore asked the Governing Board to appoint Ms Erbel as a member of the Management Board from 1st January 2024. Jean-Philippe Rageade then announced that John Coughlan, whose contract as a member of the Management Board expires at the end of 2023, had decided to leave ERA at the end of the year after 19 years in order to take on a new professional challenge. He will join the International Society for Cerebral Palsy as Secretary General. Jean-Philippe Rageade emphasised that Mr Coughlan had made a significant contribution to making ERA what it is today. However, Jean-Philippe Rageade explained that he had decided not to fill Mr Coughlan's position with an exact replacement, but to create a new position of Business Unit Manager for the Corporate Communications, Marketing and Sales portfolio. The position had already been advertised, but could not be filled as planned on 1st January 2024. In terms of ERA's structure, this means that from 2024 the Management Board will now consist of a director and two deputy directors as well as two senior managers (general managers). Although the two general managers would not formally be part of the Management Board, they would be heavily involved in the strategy and its implementation. Matthias Korte took the floor and congratulated on the successful recruitment of Lilian Erbel. A convincing choice had been made and a very well-founded proposal had been made to fill the post of Deputy Director. He also enquired whether the decision to reorganise the Management Board would have an impact on the search for a candidate for the vacant post with regard to the issue of the prohibition of better positions, which had already been raised. The impact on salary resulting from the reorganisation of the position could potentially lead to a reduction in the pool of candidates, which is important if you want to attract a highly qualified person. Jean- Philippe Rageade confirmed this. Vice President Hering thanked Jean-Philippe Rageade for his detailed report, congratulated Lilian Erbel on her appointment to the Management Board and thanked John Coughlan for his outstanding work for ERA over the years. The following resolution was passed unanimously:

The Governing Board approves the recruitment of Ms Lilian Erbel as Director for Finance and Human Resources and appoints her as Deputy Director and member of the Management Board from 1 January 2024 until 30 June 2026. Should her contract end prematurely due to a departure from ERA, this appointment will be terminated.

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The Board also thanks Mr John Coughlan for his work and his decisive contribution to the development of ERA in recent years and wishes him all the best for his new professional challenges.

Item 13 Appointment of the members of the Board of Trustees for the term

of office 2024-2027 Marc van der Woude took the floor and briefly explained how the Board of Trustees works. He noted that the current Board of Trustees' term of office had been overshadowed by the pandemic. As a result, the only plenary meeting had only taken place this year. However, it had been possible to work online in the first few years. With the expiry of the last appointment period, it is now necessary to appoint a new Board of Trustees for the period 2024 to 2027. Viktor Vadász took the floor and referred to the proposed resolution on the new appointment of the Board of Trustees for details. He explained that the Management Board had had three objectives in mind when composing the new Board of Trustees: a more balanced gender ratio, representation of all legal and judicial professions and a better geographical distribution of members. It should also be emphasised that, for the first time, one new member each from Serbia and North Macedonia has been proposed in order to ensure representation of the Western Balkan states. Next year, the Management Board will propose another member from Albania. The following resolution was unanimously approved:

1. The Board approves the report by the Management Board.

2. The Board appoints the persons named in the motion for resolution for the period from 1 January 2024 until 31 December 2027 to the Board of Trustees.

The list of the persons appointed to the Board of Trustees is shown in the appendix to these minutes. Item 14 Miscellaneous, in particular: setting the date for the next meeting

(Proposal: Monday, 18 November 2024, 10:00 a.m.) The proposal was unanimously approved.

Vice President Hering thanked the meeting participants. He closed the meeting at 12:00 p.m.

Signed Natalia Boxberg Signed Hendrik Hering Minutes Secretary Vice President

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Appendix

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Governing Board Trier & Online | 20 November 2023

Business Report 2022-2023 ITEM 5

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Setting the scene

Strategic priorities  Digitalisation  Diversification of the training offer (more hybrid)  Free basic e-learning courses and further online resources  Young Generation  Western Balkans  Green ERA

Finances  EU operating grant for 2023  RLP grant for 2023

Human resources  Generational change  Director of Finance and HR

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Activities

Events in 2022

 Alone (42%) or in partnership (58%)

 Language regime: 82% monolingual (consisting of 88% EN) vs 18% multilingual

 Events in 18 different languages

 75 events online, 34 hybrid and 89 face-to-face events

Annual conferences

(32)

Advanced training (126)

Legal language

courses (4)

Other (17)

Summer courses

(17)

Policy debate

(2)

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Total number of events and participants including speakers

154 144

158 164 176

145

209 198

184 7139

6357

7626 7776 7817

6086

9010 8429

0

1000

2000

3000

4000

5000

6000

7000

8000

9000

10000

0

50

100

150

200

250

2015 2016 2017 2018 2019 2020 2021 2022 2023 (proj)

Events Participants

+19.5%

64 77 76 79 81 75 94 86 103

48 30 44 28 29 22

58 51 26

25 23 23

26 29 28

37 40 3917 14

15 31 37

20

20 21

16

0

1000

2000

3000

4000

5000

6000

7000

8000

0

50

100

150

200

250

2015 2016 2017 2018 2019 2020 2021 2022 2023 (proj)

Events

Other contract

EU fully-funded

EU co-funded

Open

Participants

Events and participants by funding type

+61%

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Online and face-to-face participation Trend since the COVID-19 outbreak

0

1000

2000

3000

4000

5000

6000

7000

8000

9000

2019 2020 2021 2022 2023 (H1)

Number of participants without speakers face-to-face

online

Execution type of event 2021 vs 2022

Online- only

73,7%

Hybrid 4,8%

Face-to-face 21,5%

2021 Online-

only 37,9%

Hybrid 17,2%

Face-to-face 44,9%

2022

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New initiatives in 2022

European Forum of the Legal Professions

Highlights of 2022

30 years – 30 cases

Jubilee Conference European Sovereignty: The Legal Dimension,

a Union in Control of its Own Destiny

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New training projects Awarded in 2023

Training on Intra-EU Investment Protection for JudgesDG FISMA

DG ENV

5th specific contract on the preparation of a tailor-made training module and delivery of one tailor-made workshop on access to justice in environmental cases for Polish judges

6th specific contract on wildlife trafficking, deforestation and illegal logging and combating associated crime by judges and prosecutors

DG JUST Seminars to train judges and legal practitioners on EU gender equality and EU non-discrimination legislation

Justice Programme Awarded in 2023

Digitalisation and AI in criminal justice 2024-2027 (36 months)

12 seminars Judges, prosecutors, lawyers in private practice

480 participants

European criminal law for defence lawyers 2024-2026 (24 months)

6 seminars, 1 conference, 1 study visit, 1 e-learning, 6 halfday webinars

6 bar associations + ECBA + Lithuanian MoJ 385 F2F + 150 ONL participants

Baltic network of EU law experts 2024-2025 (24 months)

3 seminars, 1 study visit, 5 webinars Estonian, Lithuanian, Latvian judiciaries

205 F2F + 150 ONL participants

24

Participants

ERA’s activities have different sources of funding:

EU fully financed

EU-funded

Open activities EU co-financed

Other contract activities

Open activities

25

Participants at OPEN events

Judge 8% Court staff 4%

Prosecutor 3%

Private practice 18%

In-house counsel 6%

Ministry official 9%EU official 16%

Police 1%

Other civil serv. 8%

Regulator 4%

Academic 7%

NGO 4%

Other 12%

2022 (total 3581)

Participants at EU-FUNDED events

Judge 23%

Court staff 14%

Prosecutor 27%

Private practice 21%

In-house counsel 0,5%

Civil servant 2%

Police 2%

Academic 5% NGO

2%

Other 4%

2022 (total 2629)

26

Participants at open events (absolute terms)

0

100

200

300

400

500

600

700

800 2019 2020 2021 2022

0

100

200

300

400

500

600

700

800

Judge Court staff Prosecutor Private practice

Civil servant, incl. police

Academic NGO Other

2019 2020 2021 2022

Participants at EU-financed events (absolute)

27

3,3%

0,9%

2,2%

1,2%

1,3%

1,5%

1,5%

1,1%

1,8%

1,8%

1,4%

1,3%

0,5%

3,0%

2,5%

2,1%

1,8%

1,7%

1,6%

1,6%

1,6%

1,3%

1,3%

1,3%

1,2%

1,1%

IR

DK

FR

MT

SK

EE

CZ

AT

HR

SI

FI

SE

CY

Participants 2021 vs 2022 Country of residence

12,3%

5,5%

4,8%

7,2%

3,8%

3,1%

3,0%

3,9%

3,1%

3,7%

6,3%

3,9%

3,2%

1,8%

7,7%

7,1%

6,8%

5,4%

5,1%

4,2%

3,6%

3,6%

3,3%

3,3%

3,2%

3,1%

3,1%

3,3%

LV

LU

BE

DE

PL

BG

RO

ES

NL

LT

IT

GR

PT

HU

1,5%

0,4%

2,7%

10,2%

1,7%

1,1%

4,0%

8,4%

EFTA

Candidates

Other

EU Officials

Evaluations

28

Participant evaluations

Before you attended this event, you…

46,1% 50,8% 47,6% 47,8% 50,1% 54,9% 54,1% 56,6% 54,1%

30,5% 29,1% 30,6% 28,0% 28,3% 19,8% 25,5% 21,4% 23,4%

23,4% 20,1% 21,8% 24,2% 21,6% 25,1% 19,6% 22,0% 22,3%

2014 2015 2016 2017 2018 2019 2020 2021 2022

didn't know ERA

knew ERA but hadn't attended

had attended an ERA event before

Participant evaluations

I gained new insights into the subject matter

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2015 2016 2017 2018 2019 2020 2021 2022 2023 (to date)

Poor

Adequate

Satisfactory

Good

Very good

29

Participant evaluations

I received useful advice on application/implementation

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2015 2016 2017 2018 2019 2020 2021 2022 2023 (to date)

Poor

Adequate

Satisfactory

Good

Very good

Participant evaluations

Documentation

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2015 2016 2017 2018 2019 2020 2021 2022 2023 (to date)

Poor

Adequate

Satisfactory

Good

Very good

30

Participant evaluations (open events only) In terms of value-for-money, the service offered is…

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2015 2016 2017 2018 2019 2020 2021 2022 2023 (to date)

Poor

Adequate

Satisfactory

Good

Very good

Participant evaluations

Would you recommend ERA events to colleagues?

98 ,7

%

98 ,8

%

98 ,7

%

99 ,3

%

99 ,2

%

99 ,1

%

99 ,0

%

99 ,1

%

99 ,0

%

1, 3%

1, 2%

1, 3%

0, 7%

0, 8%

0, 9%

1, 0%

0, 9%

1, 0%

2015 2016 2017 2018 2019 2020 2021 2022 2023 (to date)

No

Yes

31

Annual financial statement for 2022 ITEM 6

© DORNBACH 2023 | All rights reserved This document is confidential and its circulation and use are restricted

AUDIT OF THE ANNUAL FINANCIAL STATEMENTS FOR THE PERIOD ENDING 31 DECEMBER 2022

ACADEMY OF EUROPEAN LAW (ERA)

MEETING OF THE GOVERNING BOARD 20 NOVEMBER 2023

32

agenda

Audit Engagement

Net assets (Balance)

Income & Expenditure

1.

2.

3.

3

5

7

9

12

Audit Engagement1.

33

a) Independence of the auditor

We have confirmed in the audit report, in accordance with § 321 paragraph 4a HGB, that we have complied with the applicable provisions on independence. • Business, financial and personal independence according to § 319 para. 2 HGB was

given. • Declarations of independence of all employees are available. • DORNBACH GmbH has successfully participated in the profession's quality control

system.

b) Proper commissioning Appointment by the Meeting of the Governing Board on 13 October 2022.

AUDIT ENGAGEMENT

c) Audit planning

• Audit scope  Annual financial statements and management report as at 31 December 2022  Catalogue of questions for the examination of the regularity of the management and the

economic situation

• Risk-oriented audit approach, key audit areas  Fixed assets and grant for building maintenance measures

 Sales (trade receivables, deferred income, sales revenue)

 Cash and cash equivalents

AUDIT ENGAGEMENT

34

d) Process of preparing the financial statements

• Preparation of the annual financial statements of ERA by the Company

e) Audit procedure

• Audit in the period from 10 Feb to 20 June 2023

f) Unqualified auditor’s report

• Propriety of the accounting confirmed

• Accounting in accordance with the law

AUDIT ENGAGEMENT

Net assets (Balance)2.

35

NET ASSETS (BALANCE)

Change31.12.202131.12.2022

EUR 000%%EUR 000%EUR 000AssetsA.

Fixed assetsI.

6170.90.4860.6147Intangible assets1.

1400.869.516,95673.517,096Tangible assets2.

-37-6.42.45812.3544Financial assets3.

1640.972.317,62376.417,787Total4.

Current assetsII.

2758.70.2460.373Inventories1.

-58-5.24.51,1094.51,051Trade account receivables2.

0*2.25452.3545Receivables from donors3.

-1,301-26.220.44,95815.83,657Cash on hand and bank balances4.

39*0.1320.371Other assets5.

-1,293-19.327.46,69023.25,397Total6.

2435.80.3670.491Deffered charges and prepaid expensesIII.

-1,105-4.5100.024,380100.023,275Total assetsIV.

Notes on assets

• Investments in fixed assets of EUR 877,000 are offset by depreciation of EUR 623,000; slight increase in fixed assets

• ERA has a very good liquidity position of almost EUR 3,657,000

NET ASSETS (BALANCE)

36

NET ASSETS (BALANCE)

Change31.12.202131.12.2022 EUR 000%%EUR 000%EUR 000

Equity and liabilitiesB.

EquityI.

00.020.85,09021.85,090Foundation capital1.

00.02.15002.1500Retained earnings2.

-69-5.15.61,3545.51,285Funds carried forward3.

-1,005*-0.3-69-4.6-1,074Net loss/income4.

-1,074-15.628.26,87524.85,801Total5.

LiabilitiesII.

Long-term liabilities1.

1280.960.014,63163.414,759Special reserve for investment

-60-49.60.51210.361Loan from donors

680.560.514,75263.714,820Total

Short-term liabilities2.

15540.31.63852.3540Provisions

357*1.02402.6597Trade account payable

-249-39.12.66371.7388Other liabilities

-362-24.36.11,4914.91,129Deferred income

-99-3.611.32,75311.52,654Total

-31-0.271.817,50575.217,474Total liabilities3.

-1,105-4.5100.024,380100.023,275Total equity and liabilitiesIII.

Notes on the capital

• ERA has a very good equity base. The equity capital amounts to EUR 5,801,000 and the equity ratio is 24.8%

• Together with the special reserve for investment, the economic equity amounts to EUR 20,560,000 and the economic equity ratio is 88.3%

NET ASSETS (BALANCE)

37

Income & Expenditure3.

INCOME & EXPENDITURE

Impact compared onto prev.

resultsyear2021 2022

EUR 000% %EUR 000% EUR 000

Operating incomeA.

52214.099.83,72299.74,244Revenues

685.70.270.313Other operating income

52814.2100.03,729100.04,257Total income

Operating expensesB.

-77352.939.21,46252.52,235Conference expenditure

-1403.2117.04,364105.84,504Personnel

-488.714.755014.0598Amortisation and depreciation

-24721.630.61,14232.61,389Other operating expenses

-1,20816.1162.37,518204.98,726

-68017.9-62.3-3,789-104.9-4,469Operating result (A - B)C.

-298-8.199.03,69079.73,392GrantsD.

2100.00.120.14Financial resultE.

-28100.00.8280.00Result from commercial activitiesF.

-1,004*-1.9-69-25.2-1,073Net loss/incomeG.

38

Notes to income and expenditure

• Through the further development and expansion of the range of online and hybrid events, the turnover could be increased by EUR 522,000. So, the turnover was again at a comparable level to the pre-Corona period.

• This is offset by higher expenses amounting to EUR 1,208,000

• Grants have decreased by EUR 298,000

• Overall, the result decreased by EUR 1,004,000 and a loss of EUR 1,073,000 is reported for 2022

INCOME & EXPENDITURE

© DORNBACH 2022 | All rights reserved This document is confidential and its circulation and use are restricted

DORNBACH ist eine überregional tätige Unternehmensgruppe in den Bereichen Wirtschaftsprüfung, Steuerberatung, Rechtsberatung und Unternehmens-

beratung. Der Name DORNBACH bzw. „wir“ bezieht sich in diesem Unternehmensprofil auf alle deutschen Unternehmen der DORNBACH-Gruppe, die rechtlich selbstständig und unabhängig sind und nicht für das Handeln oder

Unterlassen eines jeweils anderen DORNBACH-Unternehmens haften.

Thank you for your time.

39

www.dornbach.de

Current press releases as well as editorial publications from all areas can be found on our homepage

as well as in the social networks.

Come and visit us!

Find out more about us here.

1.284.616 € 1.073.515 € Used until 31.12.2022

500.000 € Existing Operating Capital

Reserve

211.101 € Forecasted use until 31.12.2023

Carried forward from previous years until 1.1.2022

40

Report on the 2023 budget ITEM 9

8.689.749 € Total Income (Forecast 2023) (- 10% from planned budget 9.669.396 € )

8.653.998€ Total Expenses (Forecast 2023) (- 11% from planned budget 9.669.396 € )

4.662.771 4.800.000

910.000

2.888.985 4.197.676 4.615.981

690.112

2.412.405

0

1.000.000

2.000.000

3.000.000

4.000.000

5.000.000

6.000.000

Conference Income Staff Cost Building & Equipement Conference Costs

Planned Budget 2023 Forecast 2023

41

ERA Development Strategy ITEM 10

Action Plan 2023

42

Action Plan 2023 – complete  Accession of Albania

 European Patent Litigation Certificate

 Young European Lawyers Academy, incl. EYBA

 e-Presentations: cooperation with VLex

 2nd edition of EU Forum and enlarged YELC

 Relaunch Assoc EU Data Protection Judges

Action Plan 2023 – complete  EMAS: renewal of certification

 New Finance and HR Director

 New internal travel agency

 Digitalisation of audio/interpretation technology

 Rollout of Sharepoint

43

Action Plan 2023 – on course  New free e-learning courses

 Western Balkans Fund

 Friends of ERA: national chapter events

 Training for mobile working

 Internal building management

Action Plan 2023 – in progress  ERA30 congress proceedings

 Revised social media strategy

 Scholarships for students/researchers

 Ukraine cooperation

 Video studio

 Regular individual staff assessments

 Improvements in financial planning

44

Action Plan 2023 – blocked  New website

 Centre of Excellence

 Internal database

Draft Action Plan 2024

45

Draft Action Plan 2024

 60 individual action points in total

 18 recurrent action points

 17 ongoing action points

 5 action points postponed from 2023

 20 new action points

 All elements of Development Strategy defined in action points since 2023

Action Plan 2024 – new goals

 Mid-term review of the development strategy

 Introduce ERA to newly elected Members of the European Parliament

 New ecological targets (EMAS)

 New initiatives to develop human resources

 Infrastructural improvements

 New measures to optimise financial management

46

Action Plan 2024 – priorities

 Must-have

 Should-have

 Could-have

Actions points for 2024

31

21

8

Completion rate in 2023

76%

63%

24%

Medium-term business and financial planning

Budget for 2024 ITEM 11

47

23.100 € Administrative and other

Income

4.875.237 € Conference Income

150.000€ Income from commercial

activities

4.086.525 € Income from operating

grants and subsidies apart from equipment

Budget 2024 9.134.862 €

Total Income

Budget 2024 9.134.862 € Total Expenses

4.695.600 €

400.000 €

2.966.961 €

130.000 €

Staff costs

ERA buildings

796.000 € Administrative & other costs

Conference costs

Equipment

146.301 € Expenditure on commercial activities

48

Highlights Budget 2024

Conferences & Events

 Mix of F2F, hybrid and online events

 Rising costs due to inflation  Partial price increases for

events  Increase in online and hybrid

event offerings

Staff

 2023: Focus on additional services such as Deutschland Ticket, Bike Garage, digitally animated break

 2024: Focus on internal training of employees, set up regular offer

Staff

 Slight decrease due to the fact that some positions won't be replaced by 1 January 2024

Highlights Budget 2024

Operating Grants EU & RLP

 EU: stable after increase in 2023

 RLP operating subsidy: future development appears uncertain

 RLP construction & maintenance grant for large investment needs

ECC / Commercial business operations

Slightly lower revenues and costs as 2024 focuses on developing new business models

Investments Building & Equipment

 Renewal of WiFi Technic ERA for improved access

 Refurbishment for new office concept & single point access

 Video studio and hybrid2Go system

49

Income (in EUR) 2022 actual

2023 budget

2023 forecast 2024 2025 2026 2027 2028 2029

Administration 77.919 70.100 84.500 18.100 20.000 20.000 20.000 20.000 20.000 Events 3.502.344 3.703.273 3.391.497 3.749.091 3.775.000 3.810.000 3.835.000 3.850.000 3.873.823 Elearning & streaming 763.838 959.498 806.179 1.126.146 1.163.475 1.178.475 1.193.475 1.200.000 1.200.000 Interest on Foundation capital 2.884 10.000 8.000 5.000 10.000 15.000 20.000 20.000 20.000 EU subsidies 2.724.114 2.996.525 2.996.525 2.996.525 2.996.525 2.996.525 2.996.525 3.296.178 3.296.178 RLP operating subsidy 699.658 700.000 693.200 700.000 700.000 700.000 700.000 700.000 700.000 RLP building & maintenance subsidy 0 350.000 350.000 350.000 350.000 350.000 350.000 350.000 350.000 Federal states subsidy, building 0 0 0 0 0 0 0 0 0 Other subsidies from patrons 0 0 0 0 0 0 0 0 0 Carried forward from previous years 1.075.258 640.000 211.000 0 0 0 0 0 0 Subsidies from third parties/donations 54.573 40.000 33.000 40.000 45.000 50.000 55.000 50.000 50.000 Commercial activities 142.765 200.000 115.848 150.000 200.000 250.000 280.000 268.823 280.000 Transfer from foundation capital 0 0 0 0 0 0 0 Total 9.043.353 9.669.396 8.689.749 9.134.862 9.260.000 9.370.000 9.450.000 9.755.000 9.790.000

Expenditure (in EUR) 2022 actual

2023 budget

2023 forecast 2024 2025 2026 2027 2028 2029

Staff 4.508.286 4.800.000 4.615.981 4.695.600 4.750.000 4.775.000 4.800.000 4.950.000 4.980.000 Building/maintenance measures 722.567 750.000 561.112 350.000 350.000 350.000 350.000 350.000 350.000 Depreciation costs Academy building(s) 38.629 50.000 50.000 50.000 55.000 55.000 60.000 60.000 65.000 Administration 857.734 814.411 770.500 791.000 800.000 800.000 805.000 830.000 830.000 Events 2.566.345 2.878.985 2.367.405 2.896.962 2.900.000 2.950.000 2.975.000 2.985.000 2.990.000 Elearning & streaming 79.559 90.000 90.000 70.000 70.000 70.000 70.000 75.000 75.000 Fixtures and fittings 125.370 110.000 79.000 130.000 150.000 175.000 175.000 250.000 250.000 Unforeseen expenditure 0 5.000 5.000 5.000 5.000 5.000 5.000 5.000 5.000 Commercial activities 143.120 171.000 115.000 146.300 180.000 190.000 210.000 250.000 245.000 Additions to Foundation capital 0 0 0 0 0 0 0 0 0 Liquidity appropriacion 0 0 0 0 0 0 0 0 0 Total 9.041.610 9.669.396 8.653.998 9.134.862 9.260.000 9.370.000 9.450.000 9.755.000 9.790.000

Difference Income/Expenditure 1.743 0 35.751 0 0 0 0 0 0

Academy of European Law Trier Forward budgetary planning 2023 - 2029

Budgetary Planning 2024-2029

Increases in personnel costs to keep pace with inflation and to attract and retain high qualified employees. Investments in building maintenance and modernisation, digital and sustainable developments.

Employees & investments in buildings / equipment

Expanding the onsite and online offers by attracting new legal professionals, expanding digital learning opportunities.

Conference Income & Cost

EU grant to remain stable for the time being. Hope to be increased to counter inflation for the next Erasmus+ period. RLP Grant: its future development will be discussed.

Operating Grants EU & RLP

50

Board of Trustees

Proposals for 2024-2027 ITEM 13

Gender Balance

Women

Men

2019-2023

Women

Men

2024-2027

51

Professions Academics

National Judiciary

European Judiciary

EU Agencies

Private lawyers and inhouse counsel

National regulators

Representations of professions

Others

2024-2027

National affiliations

52

Board of Trustees 2024-2027

Chair Chair

• Marc van der Woude President of the General Court of the European Union, Luxembourg

Deputy Chairs

• Adriana de Buerba Partner at Pérez-Llorca, Madrid

• Iris Goldner Lang Professor at the University of Zagreb

Members Vladimir Beljanski President of the Bar Association of Vojvodina, Novi Sad Anna Bryngelsson Partner at Mannheimer Swartling, Malmö Christopher Buttigieg Chief Officer, Supervision, Malta Financial Services Authority, Birkirkara Associate Professor, University of Malta Jacek Chlebny President of the Polish Supreme Administrative Court, Warsaw Stefan Clauwaert Senior Legal & Human Rights Advisor at the European Trade Union Confederation (ETUC), Brussels Pierre-Henri Conac Professor at the University of Luxembourg Simone Cuomo Secretary-General of the Council of Bars and Law Societies of Europe (CCBE), Brussels Catherine De Bolle Director of Europol, The Hague Ingrid Derveaux Secretary-General of the European Judicial Training Network (EJTN), Brussels Aileen Donnelly Judge of the Supreme Court of Ireland, Dublin Natasha Gaber-Damjanovska Director of the Academy for Judges and Public Prosecutors of the Republic of North Macedonia, Skopje

53

Anna Gardella Senior Legal Expert at the European Banking Authority (EBA), Paris Cristina González Beilfuss Professor at the University of Barcelona Klaus Grabinski President of the Court of Appeal, Unified Patent Court (UPC), Luxembourg

Nina Gregori Executive Director of the European Union Agency for Asylum (EUAA), Valetta Dineke de Groot President of the Supreme Court of the Netherlands, The Hague Alice Guimaraes-Purokoski Judge of the Finnish Supreme Court, Helsinki Ladislav Hamran President of Eurojust, The Hague Philippe Hoss Partner at Elvinger Hoss Prussen, Luxembourg Iris Kieft Partner at NautaDutilh, Rotterdam Vanessa Knapp OBE Visiting Professor Queen Mary University of London Laura Codruța Kövesi European Chief Prosecutor, Luxembourg Julia Laffranque Judge at the Supreme Court of Estonia, Tartu Marie Lamensch Professor at the Vrije Universiteit Brussels Łukasz Lasek Partner at Wardyński & Partners, Warsaw Jean-Philippe Lhernould Professor at the University of Poitiers Norbert Lorenz Director of the European Parliament’s Legal Service, Luxembourg Paula Meira Lourenço President of the Portuguese Data Protection Authority, Lisbon Aude Mahy Partner at DALDEWOLF, Brussels

54

Anna Marcoulli Judge at the General Court of the European Union, Luxembourg Sabine Matejka Vice-President of the European Association of Judges (EAJ), Vienna Madeleine Mathieu Advocate-General at the French Court of Cassation; Member of the Board of the European Network of Councils for the Judiciary (ENCJ), Brussels Andrea Moravčíková Vice-President of the Supreme Court of the Slovak Republic, Bratislava Hara Nikolopoulou Vice-President of the Hellenic Competition Commission, Athens Rimvydas Norkus Judge at the General Court of the European Union, Luxembourg

Jan Passer Judge at the Court of Justice of the European Union, Luxembourg Vania Petrella Partner at Cleary Gottlieb, Rome Vânia Costa Ramos Partner at Carlos Pinto de Abreu e Associados, Lisbon Eszter Ritter Partner at Lakatos, Köves and Partners Law Firm, Budapest Christine Roger Director General for Justice and Home Affairs in the General Secretariat of the Council of the European Union, Brussels Jacob Sand Partner at Gorrissen Federspiel, Copenhagen Oliver Servas Director of the German Judicial Academy, Trier/Wustrau Marc Schmitz President of the European Union of Judicial Officers, Brussels Petra Senkovic Director General Secretariat and Secretary to European Central Bank decision-making bodies, Frankfurt am Main Nathalie Smuha Assistant Professor at KU Leuven Octavia Spineanu-Matei Judge at the Court of Justice of the European Union, Luxembourg

55

Walter Szöky President of the Europäische Union der Rechtspfleger (EUR), Vienna Maciej Szpunar First Advocate General of the Court of Justice of the European Union, Luxembourg Miglena Tacheva Director of the Bulgarian National Institute for Justice (NIJ), Sofia Rudite Vidusa Judge at the Latvian Supreme Court, Riga Sophie Vuarlot Dignac Head of Legal and Enforcement Department at the European Securities and Markets Authority (ESMA), Paris Eva Wendler Vice-President of the Association of European Administrative Judges, Vienna Michael Jürgen Werner Partner at Norton Rose Fulbright LLP, Brussels Anne-Marie Witters President of the Market Court, Brussels Dragomir Yordanov Executive Director of the European School of Enforcement, Sofia Roman Završek Vice-President of the Council of Bars and Law Societies of Europe (CCBE), Brussels

Honorary members Francesco De Angelis Hon. Director General of the European Commission, Brussels David A. O. Edward former judge of the Court of Justice of the European Union, Edinburgh Charles Elsen former Director General for Justice and Home Affairs in the General Secretariat of the Council of the European Union, Luxembourg Gregorio Garzón Clariana former Director General of the Legal Service of the European Parliament, Barcelona Hans-Jürgen Hellwig former President of the CCBE, Frankfurt am Main Wolfgang Heusel former Director of ERA Pauliine Koskelo Judge at the European Court of Human Rights, Strasbourg

56

Peter-Christian Müller-Graff Senior Professor, Honorary Jean Monnet Professor, University of Heidelberg Diana Wallis former Vice-President of the European Parliament, Hull Heinz Weil former President of the Council of Bars and Law Societies of Europe (CCBE), Paris

57

1

Proposal to amend the 2024 ERA Budget

13 March 2024

The Board approves the following amendment to the 2024 Budget in the version of 20 November 2023: Income: • Item 6.0 Increase Carried forward from previous years € +217,990 Total sum of increased income items: € 217,990

Expenditure: • Item 1.1 Increase Remuneration of employees € +83,000

• Item 3.5 Increase Maintenance and repair of € +30,000

equipment, fixtures and fittings and software and machines used for administrative purposes

• Item 5.0 Increase Equipment € +104,990 Total sum of increased expenditure items: € 217,990

2

Explanation Income Item 6.0. Carried forward from previous years:

Taking into account the result for 2023, the surplus carried forward amounts to € 217,990. This is due to the high level of economic activity in the area of conferences, where it was possible to generate higher conference income and lower conference costs.

Expenditure Items 1.1 Remuneration of employees

In order to secure the planned training costs and the upcoming individual salary increases in the course of taking on additional responsibilities, ERA had to refrain from filling new positions or postpone filling positions in the short to medium term when preparing the 2024 budget plan. The proposed increase in personnel costs of € 83,000 to a total of € 4,778,600 would make it possible to fill necessary positions earlier than anticipated. This will not only reduce the workload of current colleagues, but will also enable the timely implementation or start of planned and new projects in 2024. This applies in particular to the digitalisation of ERA and staff training as key measures of the ERA Action Plan 2024. The positions to be filled are, on the one hand, a course administrator position that has already been approved and, on the other hand, an additional position to be approved for the area of finance/controlling. The updated staffing plan is attached.

Item 3.5 Maintenance and repair of equipment, fixtures and fittings, software, and machines used for administrative purposes:

The budget for additional investments in software was reduced as part of the balanced budget plan. Due to the necessary implementation costs, purchases were therefore planned with a delay. The proposed increase of € 30,000 to a total of € 95,000 would enable the swift implementation of supporting software in the areas of HR, Finance, IT and Marketing & Sales.

Item 5.0 Equipment:

The proposed increase for this item of € 104,990 would mean a total of € 234,990. As a result of the management's decision in January 2024 to terminate the cooperation with the agency H5 without results, the project "new website" will be relaunched this year. A budget of € 35,000 has therefore been earmarked for external assistance with the implementation. In addition, an increase of € 44,990 is planned to augment the funds already budgeted for urgent investments in the building and ergonomic office equipment, as well as the purchase of accessible lecterns (€ 25,000) that also meet the latest requirements.

Annex to 2024 budget

Staffing plan 2024

ERA

Job title Salary bracket Remarks

As per SG*

1,0 Director Individual contract

1,0 Programme director/deputy director Individual contract

1,0 Director Finance/Personnel/deputy director Individual contract

1,0 Business Unit Manager CC 1 SG Conversion of the position Director CC

1,0 Business Unit Manager FIS 1 SG Changed job title

4,0 Head of section 1 SG

4,0 Deputy Head of section 2+ SG

1,0 Brussels Representative 2+ SG

8,0 Course director 2 SG

2,0 Seconded Judge/Prosecuter 2 SG

2,0 Course administrator 3 SG

1,0 Manager Controlling/EU Projects 3 SG 1,0 additional post as of 1.6.24*

1,0 Marketing manager 3 SG

1,0 Head of personnel 3 SG

1,0 Head of accounts 3 SG

1,0 Head of IT 3 SG

1,0 Web manager 3 SG

1,0 Public relations officer 3 SG

2,0 Marketing officer 4 SG

0,5 Key Account officer 4 SG

0,5 Social Media/PR officer 4 SG

1,0 Head of technical services 4 SG

1,0 Head librarian 5 SG

1,0 Assistant Director Finance/Personnel 5 SG

0,75 Marketing assistant/director CC 5 SG

3,0 IT officer 5 SG

1,0 Media designer 5 SG

1,0 Media technician 5 SG

0,75 Head of conference services 5 SG

0,75 Personnel/administration assistant 5 SG

2,0 Multilingual management assistants 5 SG 9,0 Multilingual section assistants 6 SG

0,5 Multilingual public relations assistant 6 SG

2,0 Multilingual assistant, switchboard/reception 6 SG 1,0 Personnel assistant 6 SG

3,5 Accounts assistant 6 SG 0,25 additional post*

0,5 Junior librarian 7 SG

1,0 Conference documentation assistant 7 SG

1,5 Conference services staff 7 SG

1,0 Database assistant/Friends of ERA 7 SG

5,0 Technical staff 7 SG 1,0 additional post

1,0 Trainee IT-specialist

1,0 Trainee Office Communication 1,0 additional post

ECC

Job title Salary bracket Remarks

As per SG*

0,75 Marketing assistant 6 SG

0,5 Sales assistant 6 SG

1,0 Technical staff 7 SG

Staff remuneration includes:

Employer’s statutory social insurance contributions, supplementary pension contributions and subsidies for medical insurances.

* Salary guidelines

As of: October 2023

*updated 12 March 2024

The President of the Governing Board Telephone +49 (0)651 93737 918 Academy of European Law Trier Metzer Allee 4 54295 Trier Germany

FOUNDATION ACADEMY OF EUROPEAN LAW TRIER

THE GOVERNING BOARD

Approval in writing

Please return the reply slip by e-mail to Ms Julia Käfer ([email protected]) by 20 March 2024.

Proposal of 13 March 2024 to amend the 2024 budget of the Foundation Academy of European Law:

I approve the amendment to the budget as shown on the attached sheet:  yes  no  I abstain Signed by: Kalle Laanet Minister of Justice Suur-Ameerika 1 10122 TALLINN ESTLAND ___________________________ ____________________________ Place, Date Signature

32nd Meeting of the Governing Board

ERA Conference Centre

Metzer Allee 4, 54295 Trier 10:00 a.m. (CET)

20 November 2023

Minutes

Agenda

1. Welcome address by the Vice President

Establishment of a quorum 2. Approval of the agenda 3. Approval of the minutes of the 31st Meeting of the Governing Board of

13 October 2022

4. Accession of Albania to the ERA Foundation Approval of the formal accession agreement

Signing of the accession agreement

5. Report on general business and staffing developments in 2022-2023

Management Board (oral report)Discussion and approval of the report

6. Annual financial statement for 2022 Comments on the external audit and the 2022 balance sheet External auditor: Wirtschaftsprüfungsgesellschaft Dornbach GmbH Discussion and proposal to approve the 2022 annual financial statement

7. Formal approval of the actions of the Management Board for the year 2022

8. Appointment of a new external auditor to audit the 2023 business year Lilian Erbel and Heinz Monsch Proposal

9. Report by the Management Board on the implementation of the 2023 budget Lilian Erbel (oral report) Discussion and approval of the report

10. ERA Development Strategy 2021-2027 State of play of the Action Plan for 2023 (oral report) Action Plan for 2024 Management Board Discussion and approval of the Action Plan for 2024

11. Forward projection of medium-term business and financial planning until 2028 Budget 2024 Lilian Erbel Discussion and approval of medium-term business and financial planning until 2028 Approval of the 2024 budget

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12. Appointment of a new Member of the Management Board

Organisational changes from 2024 Jean-Philippe Rageade

13. Appointment of the members of the Board of Trustees for the term of

office 2024-2027 Marc van der Woude and Viktor Vadász

14. Miscellaneous, in particular: setting the date for the next meeting (Proposed date: Monday, 18 November 2024, 10:00 a.m.)

2

List of Participants 1. Members of the Governing Board

President

Jean-Claude Juncker

Former President of the European Commission, former Prime Minister of

Luxembourg

Representing Luxembourg (excused, represented by Sabine Verheyen, Chair

of the Executive Board of ERA)

Vice President

Hendrik Hering

President of the Parliament of the State of Rhineland-Palatinate

Representing Rhineland-Palatinate

Members

for the Court of Justice of the European Union

Representing the President of the Court, Koen Lenaerts

Sarah Jund, Legal Expert

for the European Parliament

Katarina Barley,Vice-President of the European Parliament (excused,

represented by Hendrik Hering)

for Austria

Representing the Head of the Constitutional Service at the Federal

Chancellery, Albert Posch

Christine Pesendorfer,Head of Section for European and International Law,

Human Rights Protection at the Federal Chancellery (online)

for Belgium

Representing the Minister of Justice, Paul Van Tigchelt

Anne-Marie Flo, EU2024 Coordinator at the Federal Public Service Justice

for Bulgaria

Representing the Minister of Justice, Atanas Slavov

Petar Rashkov, Minister Plenipotentiary, Head of sector Justice, Police and

judicial cooperation in criminal matters at the Permanent Representation of

the Republic of Bulgaria to the EU

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for Croatia

Representing the Minister of Justice and Public Administration, Ivan Malenica

Mladen Bručić-Matic, Acting Director General of the Directorate for

European Affairs, International and Judicial Cooperation and Anti-Corruption

at the Ministry of Justice (online)

for Cyprus

Representing the Attorney General of the Republic of Cyprus, George

Savvides

Nicoletta Ioannou, Counsellor Legal Affairs at the Permanent Representation

of Cyprus to the EU

for the Czech Republic

Representing the Minister of Justice, Pavel Blažek

Zuzana Fišerová, Director General for International and EU Cooperation at

the Ministry of Justice (online)

for Denmark

Merethe Eckhardt,Director of Development at the Danish Court

Administration (online)

Betina Tradsborg,Head of Training and Implementation at the Danish Court

Administration (online)

for Estonia

Representing the Minister of Justice, Kalle Laanet

Age Inkinen,Adviser to the Secretary General on EU Affairs

for Finland

Riku Jaakkola,Director General of the National Courts Administration

(online)

for France

Anthony Manwaring, Head of the European and International Department,

Ministry of Justice (online)

for Germany

Representing the Federal Minister of Justice, Marco Buschmann

Matthias Korte, Ministerialdirigent

for the German Länder

Representing the Minister of Justice of North Rhine Westphalia, Benjamin

Limbach

Markus Ausetz,Permanent Representative of the Head of Department,

Department for Training and further training of judicial staff, Legal training,

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recruitment of junior staff at the Ministry of Justice of North Rhine-Westphalia

(online)

for Greece

Representing the Deputy Minister of Justice, Ioannis Bougas

Petros Alikakos,President of the Court of First Instance of Thessaloniki

(online)

for Hungary

Ágnes Váradi, Deputy State Secretary of State at the Ministry of Justice

(online)

for Ireland

June Reardon,Office of the Attorney General

for Italy

Massimo Condinanzi, Professor at the University of Milan (excused)

for Latvia

Dace Kazāka,Director of Development Department at the Court

Administration of the Republic of Latvia (online)

for Lithuania

Representing the Chancellor of the Ministry of Justice, Augustas Rucinskas

Judita Aleksiejūnė, Adviser to the Minister of Justice of the Republic of

Lithuania

for Malta

Representing the Minister of Justice, Jonathan Attard

Katia Caruana, Director – Department of Justice at the Ministry of Justice

Johan Galea, Permanent Secretary at the Ministry of Justice

for the Netherlands

Margreet Blaisse,Rector of the Training and Study Centre for the Judiciary

(SSR)

for Poland

Representing the Secretary of State at the Ministry of Justice, Sebastian

Kaleta

Katarzyna Czaplejewicz, Deputy Head of the Department of European Law

of the Ministry of Justice

for Portugal

Fernando Ventura,Director of the Centre for Judicial Studies (CEJ)

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for Romania

Representing the Minister for Justice, Marian Cătălin Predoiu

Flavius-George Păncescu, Head of the Service of international judicial

cooperation in civil and commercial matters within the Directorate of

International Law and Judicial Cooperation of the Ministry of Justice (online)

for Scotland

Representing the Lord Advocate Dorothy R Bain QC

David J. Dickson, Prosecutor at the Crown Office (online)

for Slovakia

N.N.

for Slovenia

Blanka Javorac Završek,Director of the Judicial Training Centre (online)

for Spain

María Abigail Fernández González, Director of the Centre for Legal Studies

at the Ministry of Justice (online)

for Sweden

Representing the Director General for International Affairs at the Ministry of

Justice, Anna-Carin Svensson

Kristina Holmgren,Director at the Division for European Affairs, Ministry of

Justice

for the City of Trier

Wolfram Leibe, Mayor of Trier

for the United Kingdom

N.N.

for the Association for the Promotion of the Academy

Jettie Van Caenegen,President of the Association, Inhouse Counsel

Co-opted member

Wolfgang Heusel, former Director of the Academy of European Law Trier

2. Members of the Executive Board

Sabine Verheyen MEP,Chair of the European Parliament Committee on

Education and Culture; Chair of the Executive Board of ERA

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Representing the Minister of Justice and Consumer Protection of Rhineland-

Palatinate, Herbert Mertin

Matthias Frey,State Secretary at the Ministry of Justice of the State of

Rhineland-Palatinate

Adrián Vázquez Lázara MEP, Chair of the European Parliament Legal Affairs

Committee (excused)

3. Board of Trustees

Marc van der Woude,Vice-Chair of the Board of Trustees; President of the

General Court of the European Union Luxembourg

4. Management Board of ERA

Jean-Philippe Rageade,Director

John Coughlan,Deputy Director, Director of Corporate Communications

Luc Doeve,Deputy Director, Director of Finance and Conference Services

Viktor Vadász, Deputy Director, Director of Programmes

5. Staff of ERA

Natalia Boxberg, Minutes Secretary

Lilian Erbel,Director of Finance & Human Resources

Heinz Monsch, Accounts Manager

Jutta Rasmus,Head of Unit Human Resources

6. External auditor

Hendrik Stoeber, Dornbach GmbH, Koblenz

7. Guests

Representing Minister of Justice of the Republic of Albania, Ulsia Manja

Klajd Karameta, Deputy Minister at Ministry of Justice Albania

Arben Rakipi, Director of the Albanian School of Magistrates

Electronic voting was implemented for agenda items 3, 6 and 11. There were

no technical problems reported nor were they recognisable as such.

7

Item 1 Welcome address by the Vice President of the Governing Board

Establishment of a quorum (for the Governing Board) Vice President Hering opened the meeting at 10:00 am. He warmly welcomed the participants to the meeting. Unfortunately, President Juncker was absent due to illness and sent his best wishes for the meeting. The event was held in hybrid format, with more than half of the Governing Board members physically present and the rest participating online. The list of participants has been corrected: The Chancellor of the Lithuanian Ministry of Justice, Mr Augustas Ručinskas, was unable to attend. Instead, his colleague, Judita Aleksiejūnė, represented him online. Furthermore, Ms Inkinen from Estonia was also present online, while Mr Condinanzi from Italy sent his apologies at short notice and was unable to attend the meeting. Vice President Hering welcomed the national representatives who were attending the meetings for the first time and welcomed the guests from Albania, the Deputy Minister of Justice Klajd Karameta and the Director of the Albanian School of Magistrates Arben Rakipi. The quorum of the Governing Board was established.

Item 2 Approval of the agenda The agenda was unanimously approved by the members of the Governing Board. Item 3 Approval of the minutes of the 31st Meeting of the Governing

Board of 13 October 2022 Jean-Philippe Rageade took the floor and welcomed the meeting participants on behalf of the Management Board and the ERA colleagues present in the room. He explained that the online voting procedure would be tested at the beginning of the meeting with the vote on item 3. He pointed out that only the Governing Board members listed under item 1 in the list of participants were entitled to vote. The minutes were approved unanimously by electronic vote. Item 4 Accession of Albania to the ERA Foundation Approval of the formal accession agreement Signing of the accession agreement Vice President Hering was pleased to announce Albania's accession to the ERA Foundation. The agreement was sent to the Governing Board in advance as part of the documentation. He pointed out that the agreement was formally signed between the Ministry of Justice and ERA and not the Republic of Albania. He then gave the floor to the Deputy Minister of Justice, Mr Karameta.

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On behalf of Albania, Klajd Karameta thanked the Governing Board for favourably considering the application for membership of the Foundation. He explained that Albania is striving for EU membership and that membership of ERA will enable many judges, prosecutors and members of Albanian institutions, especially the Ministry of Justice, to deepen their knowledge of EU law and have solid knowledge when the country is ready to join the EU. He hoped for good cooperation. Following unanimous approval by the Governing Board, the accession agreement was signed. Vice President Hering emphasised that Albania was making a contribution to preparing for EU membership through accession to the ERA Foundation and was pleased that this was possible. Item 5 Report on general business and staffing developments for 2022-

2023 For his part, Jean-Philippe Rageade warmly welcomed Albania as a new member of the Governing Board. He then explained the current strategic priorities, including digitalisation, which affects practically all ERA departments. For example, the conference and interpreting technology in the Academy's buildings has been converted from analogue to digital. This strategically and financially significant investment enables ERA to improve and diversify its training programme and thus maintain a high number of participants. In addition, ERA has also made progress in its distance learning programme over the past year. A series of basic e-learning courses on various topics such as data protection law, company law, criminal law and intellectual property were launched and are now available to all legal practitioners free of charge on the ERA website. Mr Rageade also explained the "Green ERA" strategy. ERA had previously succeeded in attaining EMAS certification in the area of environmental management and environmental auditing and, following a recent audit, this had already been extended for a further two years (2024 and 2025). He particularly congratulated Luc Doeve and his team, who were in charge of this project. Another important point he addressed was the funding of ERA. ERA receives an operating grant as one of the Jean Monnet institutions named in the Erasmus+ programme. Last year, this subsidy was increased by 10% for the first time in 15 years, due to inflation. He took this opportunity to thank Mrs Verheyen in particular for her support in this matter. In addition, ERA also receives a grant from the state of Rhineland-Palatinate totalling EUR 1,050,000. This was released in the last quarter, for which the Management Board is also very grateful. The final point addressed by Jean-Philippe Rageade was the topic of personnel. He explained that ERA had experienced a generational change in recent years. On the one hand, this represents a major challenge for knowledge transfer, but on the other hand it also offers the opportunity to rethink the organisation chart and the

9

organisation. Since the end of the pandemic in particular, but also due to the proximity to Luxembourg, it has become increasingly difficult to recruit new staff as it is not possible to compete with salaries there. He took this opportunity to introduce the new Director of Finance and Human Resources, Ms Lilian Erbel. Finally, Viktor Vadász and John Coughlan used a PowerPoint presentation to explain the development of ERA's programme activities and the number of participants, taking into account the different target groups and subject areas. Please refer to the presentation for details. Vice President Hering expressed his thanks for the detailed report. The Governing Board unanimously approved the report. Item 6 Annual financial statement for 2022 Comments on the external audit and the 2022 balance sheet Auditor Hendrik Stoeber explained the results of the audit of the annual financial statements. Reference is made to the written report for details. The result of the audit was that an unqualified audit opinion could be issued. Lilian Erbel took the floor to explain that the net loss for the year was not the result of ERA's business operations, but that the surplus carried forward from previous years would be reduced through investments. Vice President Hering thanked Hendrik Stoeber for his report and Lilian Erbel for her explanation.The following resolution was approved unanimously by electronic vote:

1. The Board approves the annual financial statement as at 31 December 2022 including the profit-and-loss account as per the report on the annual financial statement for 2022, drawn up by the management of the Academy of European Law and audited by the external auditors Dornbach GmbH, Koblenz.

The Board hereby notes the annual financial statement.

2. The management proposes to cover the annual result of €-1.073.514,63 from previously accumulated positive reserves.

The Board approves the management's proposal on the offset of the annual result. The 2022 annual result of €-1.073.514,63 shall thus be offset by drawing the same amount from the existing surplus carried forward.

Item 7 Formal approval of the actions of the Management Board for the

year 2022 The following resolution was approved unanimously:

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The Governing Board formally approves the actions of the Management Board for the business year 2022 and thanks them for their work.

Item 8 Appointment of a new external auditor to audit the 2023 business

year Lilian Erbel explained that the audit by the auditing firm Dornbach GmbH, Koblenz, had taken place for the first time in 2021. In consultation with the Rhineland- Palatinate Ministry of Finance, the same auditing firm could be appointed for five consecutive years. It would therefore be possible to continue to employ Dornbach as auditors. Due to the existing experience and knowledge of the company, the effort involved would also be lower and it was therefore recommended to the Governing Board that the audit mandate for 2023 be again awarded to the auditing firm Dornbach GmbH. The following resolution was approved unanimously.

The external audit of the 2023 final figures as well as the report on factual findings for the Academy of European Law Trier shall be carried out by the company Dornbach GmbH.

Item 9 Report by the Management Board on the implementation of the

2023 budget Lilian Erbel explained the 2023 business plan, stating that it showed a positive development for 2023. According to this, income of EUR 8,689,749 would be offset by expenditure of EUR 8,653,998, resulting in a surplus. However, this does not mean that the balance sheet will then also show a balanced result, as the investments and construction measures will be financed from the carryovers from previous years. The largest deviations within the extrapolation were in the area of conference income, with the majority of this deviation being attributable to open events. Cost savings were also higher due to the increased use of online participation options. Personnel costs are also expected to be lower than planned. This is partly due to the fact that filling some positions proved to be challenging due to ERA's geographical location and the shortage of skilled labour in Germany, and therefore took place later than planned. Personnel costs are expected to rise in the coming years and ERA will continue to work on recruiting qualified staff. Savings were also made in the area of expenditure on the building and investments, whereby it was ensured that ERA's own funds and the amount from the surpluses of recent years as well as the grants from the state of Rhineland-Palatinate were put to good use and fully utilised. A large item for which the expenditure was used was the conversion to LED lighting and the renewal of the media technology. Other

11

investments, such as the installation of a video studio in combination with a hybrid- to-go system, have been postponed until next year. The Governing Board took note of the report. Item 10 ERA Development Strategy 2021-2027

State of play of the Action Plan for 2023 Action Plan for 2024

John Coughlan began by explaining that, as part of the ERA Development Strategy 2021-2027, various objectives of the 2023 Action Plan had been achieved. These include Albania joining the Foundation, the launch and completion of a certified European Patent Lawyers Course (EPLC), the first edition of the Young European Lawyers Academy (YELA), the second conference of the European Forum for the Legal Professions, and the cooperation with the company vLex, which makes selected ERA e-presentations available on its subscriber platform. The reorganisation of the Association of EU Data Protection Judges, which ERA co- founded, and the establishment of an internal travel agency to optimise travel arrangements and bookings for all ERA speakers, board members and employees are also worth mentioning. Some measures have already been initiated but will be continued next year, such as the development of free e-learning courses, the establishment of a fund to collect resources for training measures and study visits for legal practitioners from the Western Balkans and Ukraine, the finalisation of the written commemoration for ERA's 30th anniversary and the establishment of a video studio. In addition, progress is planned in the introduction of regular staff appraisals and appraisal interviews as well as improvements in long-term financial planning. However, the finalisation of the new website is still ongoing. The annual action plan for 2024 contains a total of 60 action points, of which 18 are annually recurring measures, 17 are ongoing (which cannot be completed in a single year), five are deferred from 2022, and 20 are new action points. In terms of priorities, 31 of these action points were categorised as "must". For further details, please refer to the documentation. Vice President Hering thanked John Coughlan for his detailed presentation. The report was adopted unanimously. Item 11 Forward projection of medium-term business and financial

planning until 2024 Approval of the 2024 budget Lilian Erbel presented the 2024 business plan, stating that overall, income and expenses are expected to be slightly lower than in the previous year, corresponding to a decrease of around 6% in each case. The conference programme comprises a mixture of face-to-face, hybrid and online events. There has been an increase in online and hybrid events, which generate around 43% of income from open conferences and events. The remaining income

12

comes from co-financed, fully financed and other projects. Due to the rise in costs caused by inflation, prices had to be increased slightly for a small number of events.Personnel costs will decrease slightly, as new vacancies will not be filled immediately. After the focus in 2023 was on creating additional services and workplace health promotion for employees, the focus in 2024 will be on employee training. Lilian Erbel explained that following the welcome increase in the EU grant in 2023, ERA hopes that this will remain unchanged. ERA is already aware of this for 2024 and the grant from the state of Rhineland-Palatinate is also important and indispensable. The costs for construction measures and building maintenance are currently forecast at EUR 400,000 for 2024. With regard to the largest investments for construction and building maintenance measures, a renewal of the W-LAN technology is planned. The installation of a video studio and the purchase of a hybrid-to-go system are also planned. The medium-term economic and financial planning up to 2028 focusses on several key points. On the one hand, there has been a continuous increase in personnel costs, which is due to inflation-related wage increases. At the same time, age-related personnel development is having an impact, leading to the replacement of various positions. The aim is to achieve good diversification in terms of professional and personal qualifications for ERA. The planned investments will focus primarily on maintaining and modernising the buildings with a focus on digitalisation and sustainability as well as inclusive conferences. An expansion of the conference programme is planned, both on site and online. Wolfgang Heusel took the floor to point out an aspect of the Rhineland-Palatinate grant that ERA had already been dealing with for more than 20 years. It was not about the grant as such, for which ERA was of course infinitely grateful and which had grown into a very substantial amount over the years, rather it is only about a modality that has been imposed as a condition for this grant for some years now, namely the so-called prohibition of betterment. This means that the principle applies when the state makes a grant to a beneficiary that this beneficiary may not pay its employees better than is the case for state employees. In principle, this is an understandable principle. However, it is unrealistic for ERA. Even 20 years ago, it was practically impossible for ERA to hire qualified multilingual lawyers due to its proximity to Luxembourg. In 2003, an agreement was reached with the state that exempted ERA from this ban on betterment – an agreement that lasted 17 years until 2020. Wolfgang Heusel explained that there was no legal basis for the prohibition of betterment; it was purely an administrative regulation that could be deviated from if there were political reasons to do so. As there is currently no agreement on this, we have seen increasing difficulties since 2021. In practice, this means for ERA that a comparison must be made for each individual ERA position to determine whether the

13

salary corresponds at most to the salary paid by the state for comparable positions according to the state pay scale. Although there is still an agreement that certain extensions or supplements are possible under certain conditions, these are also narrowly defined. This year, there are specific cases where a divergent assessment has arisen between ERA and the state as to whether an allowance would be permissible under the state pay scale conditions for certain positions that are extremely important for ERA from a professional point of view, which is not permissible according to the state's previous understanding. However, because ERA considered this allowance to be permissible, the state would reclaim EUR 6,000 in overpayments from the grant for 2022. This is therefore only a small amount on the one hand, but which on the other hand would involve an infinite amount of effort to check this comparability, both on the part of ERA and, of course, on the part of the state. It would therefore be necessary for qualified employees in the Ministry of Justice to carry out this review job by job every year. Wolfgang Heusel therefore suggested that the Governing Board support the Management Board and also the Executive Board in reaching an agreement with the state again and thus returning to the old regulation of exempting ERA as such from the ban on better pay. Overall, the personnel costs of ERA, which has developed its own salary system over the past 17 years, are lower than they would be if they applied the state pay scale to all positions. Thus, the application of this principle in the case of ERA does not even make sense from an economic point of view. Vice President Hering thanked Wolfgang Heusel for the report and for his additions. State Secretary Matthias Frey thanked Wolfgang Heusel for pointing out this problem, of which he was well aware. He wanted to examine the possibilities in this regard. The amounts as such are fixed for the next few years, at least as long as the budget is running, and the Ministry of Justice intends to register this amount with the Ministry of Finance again. Vice President Hering asked the members to approve further medium-term business and financial planning until 2029 and the budget for 2024. The Board approved the first item unanimously and the second item by electronic vote with one abstention.

1. The Board approves the medium-term financial planning 2023 to 2029.

2. The Board approves the 2024 budget with income and expenditure of €9.134.862,00.

Item 12 Appointment of a new Member of the Management Board

Organisational changes from 2024 Jean-Philippe Rageade reported that after the position of Finance Director could not be filled last year, the position was advertised again immediately after the Governing Board meeting in December 2022 and led to the recruitment of Ms Lilian Erbel. Ms

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Erbel took up her position at ERA in July 2023. With the appointment of Lilian Erbel, great progress has already been made in the areas of digitalisation and professionalisation of finances as well as in the area of human resources. Mr Rageade therefore asked the Governing Board to appoint Ms Erbel as a member of the Management Board from 1st January 2024. Jean-Philippe Rageade then announced that John Coughlan, whose contract as a member of the Management Board expires at the end of 2023, had decided to leave ERA at the end of the year after 19 years in order to take on a new professional challenge. He will join the International Society for Cerebral Palsy as Secretary General. Jean-Philippe Rageade emphasised that Mr Coughlan had made a significant contribution to making ERA what it is today. However, Jean-Philippe Rageade explained that he had decided not to fill Mr Coughlan's position with an exact replacement, but to create a new position of Business Unit Manager for the Corporate Communications, Marketing and Sales portfolio. The position had already been advertised, but could not be filled as planned on 1st January 2024. In terms of ERA's structure, this means that from 2024 the Management Board will now consist of a director and two deputy directors as well as two senior managers (general managers). Although the two general managers would not formally be part of the Management Board, they would be heavily involved in the strategy and its implementation. Matthias Korte took the floor and congratulated on the successful recruitment of Lilian Erbel. A convincing choice had been made and a very well-founded proposal had been made to fill the post of Deputy Director. He also enquired whether the decision to reorganise the Management Board would have an impact on the search for a candidate for the vacant post with regard to the issue of the prohibition of better positions, which had already been raised. The impact on salary resulting from the reorganisation of the position could potentially lead to a reduction in the pool of candidates, which is important if you want to attract a highly qualified person. Jean- Philippe Rageade confirmed this. Vice President Hering thanked Jean-Philippe Rageade for his detailed report, congratulated Lilian Erbel on her appointment to the Management Board and thanked John Coughlan for his outstanding work for ERA over the years. The following resolution was passed unanimously:

The Governing Board approves the recruitment of Ms Lilian Erbel as Director for Finance and Human Resources and appoints her as Deputy Director and member of the Management Board from 1 January 2024 until 30 June 2026. Should her contract end prematurely due to a departure from ERA, this appointment will be terminated.

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The Board also thanks Mr John Coughlan for his work and his decisive contribution to the development of ERA in recent years and wishes him all the best for his new professional challenges.

Item 13 Appointment of the members of the Board of Trustees for the term

of office 2024-2027 Marc van der Woude took the floor and briefly explained how the Board of Trustees works. He noted that the current Board of Trustees' term of office had been overshadowed by the pandemic. As a result, the only plenary meeting had only taken place this year. However, it had been possible to work online in the first few years. With the expiry of the last appointment period, it is now necessary to appoint a new Board of Trustees for the period 2024 to 2027. Viktor Vadász took the floor and referred to the proposed resolution on the new appointment of the Board of Trustees for details. He explained that the Management Board had had three objectives in mind when composing the new Board of Trustees: a more balanced gender ratio, representation of all legal and judicial professions and a better geographical distribution of members. It should also be emphasised that, for the first time, one new member each from Serbia and North Macedonia has been proposed in order to ensure representation of the Western Balkan states. Next year, the Management Board will propose another member from Albania. The following resolution was unanimously approved:

1. The Board approves the report by the Management Board.

2. The Board appoints the persons named in the motion for resolution for the period from 1 January 2024 until 31 December 2027 to the Board of Trustees.

The list of the persons appointed to the Board of Trustees is shown in the appendix to these minutes. Item 14 Miscellaneous, in particular: setting the date for the next meeting

(Proposal: Monday, 18 November 2024, 10:00 a.m.) The proposal was unanimously approved.

Vice President Hering thanked the meeting participants. He closed the meeting at 12:00 p.m.

Signed Natalia Boxberg Signed Hendrik Hering Minutes Secretary Vice President

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Appendix

17

Governing Board Trier & Online | 20 November 2023

Business Report 2022-2023 ITEM 5

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Setting the scene

Strategic priorities  Digitalisation  Diversification of the training offer (more hybrid)  Free basic e-learning courses and further online resources  Young Generation  Western Balkans  Green ERA

Finances  EU operating grant for 2023  RLP grant for 2023

Human resources  Generational change  Director of Finance and HR

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Activities

Events in 2022

 Alone (42%) or in partnership (58%)

 Language regime: 82% monolingual (consisting of 88% EN) vs 18% multilingual

 Events in 18 different languages

 75 events online, 34 hybrid and 89 face-to-face events

Annual conferences

(32)

Advanced training (126)

Legal language

courses (4)

Other (17)

Summer courses

(17)

Policy debate

(2)

20

Total number of events and participants including speakers

154 144

158 164 176

145

209 198

184 7139

6357

7626 7776 7817

6086

9010 8429

0

1000

2000

3000

4000

5000

6000

7000

8000

9000

10000

0

50

100

150

200

250

2015 2016 2017 2018 2019 2020 2021 2022 2023 (proj)

Events Participants

+19.5%

64 77 76 79 81 75 94 86 103

48 30 44 28 29 22

58 51 26

25 23 23

26 29 28

37 40 3917 14

15 31 37

20

20 21

16

0

1000

2000

3000

4000

5000

6000

7000

8000

0

50

100

150

200

250

2015 2016 2017 2018 2019 2020 2021 2022 2023 (proj)

Events

Other contract

EU fully-funded

EU co-funded

Open

Participants

Events and participants by funding type

+61%

21

Online and face-to-face participation Trend since the COVID-19 outbreak

0

1000

2000

3000

4000

5000

6000

7000

8000

9000

2019 2020 2021 2022 2023 (H1)

Number of participants without speakers face-to-face

online

Execution type of event 2021 vs 2022

Online- only

73,7%

Hybrid 4,8%

Face-to-face 21,5%

2021 Online-

only 37,9%

Hybrid 17,2%

Face-to-face 44,9%

2022

22

New initiatives in 2022

European Forum of the Legal Professions

Highlights of 2022

30 years – 30 cases

Jubilee Conference European Sovereignty: The Legal Dimension,

a Union in Control of its Own Destiny

23

New training projects Awarded in 2023

Training on Intra-EU Investment Protection for JudgesDG FISMA

DG ENV

5th specific contract on the preparation of a tailor-made training module and delivery of one tailor-made workshop on access to justice in environmental cases for Polish judges

6th specific contract on wildlife trafficking, deforestation and illegal logging and combating associated crime by judges and prosecutors

DG JUST Seminars to train judges and legal practitioners on EU gender equality and EU non-discrimination legislation

Justice Programme Awarded in 2023

Digitalisation and AI in criminal justice 2024-2027 (36 months)

12 seminars Judges, prosecutors, lawyers in private practice

480 participants

European criminal law for defence lawyers 2024-2026 (24 months)

6 seminars, 1 conference, 1 study visit, 1 e-learning, 6 halfday webinars

6 bar associations + ECBA + Lithuanian MoJ 385 F2F + 150 ONL participants

Baltic network of EU law experts 2024-2025 (24 months)

3 seminars, 1 study visit, 5 webinars Estonian, Lithuanian, Latvian judiciaries

205 F2F + 150 ONL participants

24

Participants

ERA’s activities have different sources of funding:

EU fully financed

EU-funded

Open activities EU co-financed

Other contract activities

Open activities

25

Participants at OPEN events

Judge 8% Court staff 4%

Prosecutor 3%

Private practice 18%

In-house counsel 6%

Ministry official 9%EU official 16%

Police 1%

Other civil serv. 8%

Regulator 4%

Academic 7%

NGO 4%

Other 12%

2022 (total 3581)

Participants at EU-FUNDED events

Judge 23%

Court staff 14%

Prosecutor 27%

Private practice 21%

In-house counsel 0,5%

Civil servant 2%

Police 2%

Academic 5% NGO

2%

Other 4%

2022 (total 2629)

26

Participants at open events (absolute terms)

0

100

200

300

400

500

600

700

800 2019 2020 2021 2022

0

100

200

300

400

500

600

700

800

Judge Court staff Prosecutor Private practice

Civil servant, incl. police

Academic NGO Other

2019 2020 2021 2022

Participants at EU-financed events (absolute)

27

3,3%

0,9%

2,2%

1,2%

1,3%

1,5%

1,5%

1,1%

1,8%

1,8%

1,4%

1,3%

0,5%

3,0%

2,5%

2,1%

1,8%

1,7%

1,6%

1,6%

1,6%

1,3%

1,3%

1,3%

1,2%

1,1%

IR

DK

FR

MT

SK

EE

CZ

AT

HR

SI

FI

SE

CY

Participants 2021 vs 2022 Country of residence

12,3%

5,5%

4,8%

7,2%

3,8%

3,1%

3,0%

3,9%

3,1%

3,7%

6,3%

3,9%

3,2%

1,8%

7,7%

7,1%

6,8%

5,4%

5,1%

4,2%

3,6%

3,6%

3,3%

3,3%

3,2%

3,1%

3,1%

3,3%

LV

LU

BE

DE

PL

BG

RO

ES

NL

LT

IT

GR

PT

HU

1,5%

0,4%

2,7%

10,2%

1,7%

1,1%

4,0%

8,4%

EFTA

Candidates

Other

EU Officials

Evaluations

28

Participant evaluations

Before you attended this event, you…

46,1% 50,8% 47,6% 47,8% 50,1% 54,9% 54,1% 56,6% 54,1%

30,5% 29,1% 30,6% 28,0% 28,3% 19,8% 25,5% 21,4% 23,4%

23,4% 20,1% 21,8% 24,2% 21,6% 25,1% 19,6% 22,0% 22,3%

2014 2015 2016 2017 2018 2019 2020 2021 2022

didn't know ERA

knew ERA but hadn't attended

had attended an ERA event before

Participant evaluations

I gained new insights into the subject matter

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2015 2016 2017 2018 2019 2020 2021 2022 2023 (to date)

Poor

Adequate

Satisfactory

Good

Very good

29

Participant evaluations

I received useful advice on application/implementation

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2015 2016 2017 2018 2019 2020 2021 2022 2023 (to date)

Poor

Adequate

Satisfactory

Good

Very good

Participant evaluations

Documentation

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2015 2016 2017 2018 2019 2020 2021 2022 2023 (to date)

Poor

Adequate

Satisfactory

Good

Very good

30

Participant evaluations (open events only) In terms of value-for-money, the service offered is…

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2015 2016 2017 2018 2019 2020 2021 2022 2023 (to date)

Poor

Adequate

Satisfactory

Good

Very good

Participant evaluations

Would you recommend ERA events to colleagues?

98 ,7

%

98 ,8

%

98 ,7

%

99 ,3

%

99 ,2

%

99 ,1

%

99 ,0

%

99 ,1

%

99 ,0

%

1, 3%

1, 2%

1, 3%

0, 7%

0, 8%

0, 9%

1, 0%

0, 9%

1, 0%

2015 2016 2017 2018 2019 2020 2021 2022 2023 (to date)

No

Yes

31

Annual financial statement for 2022 ITEM 6

© DORNBACH 2023 | All rights reserved This document is confidential and its circulation and use are restricted

AUDIT OF THE ANNUAL FINANCIAL STATEMENTS FOR THE PERIOD ENDING 31 DECEMBER 2022

ACADEMY OF EUROPEAN LAW (ERA)

MEETING OF THE GOVERNING BOARD 20 NOVEMBER 2023

32

agenda

Audit Engagement

Net assets (Balance)

Income & Expenditure

1.

2.

3.

3

5

7

9

12

Audit Engagement1.

33

a) Independence of the auditor

We have confirmed in the audit report, in accordance with § 321 paragraph 4a HGB, that we have complied with the applicable provisions on independence. • Business, financial and personal independence according to § 319 para. 2 HGB was

given. • Declarations of independence of all employees are available. • DORNBACH GmbH has successfully participated in the profession's quality control

system.

b) Proper commissioning Appointment by the Meeting of the Governing Board on 13 October 2022.

AUDIT ENGAGEMENT

c) Audit planning

• Audit scope  Annual financial statements and management report as at 31 December 2022  Catalogue of questions for the examination of the regularity of the management and the

economic situation

• Risk-oriented audit approach, key audit areas  Fixed assets and grant for building maintenance measures

 Sales (trade receivables, deferred income, sales revenue)

 Cash and cash equivalents

AUDIT ENGAGEMENT

34

d) Process of preparing the financial statements

• Preparation of the annual financial statements of ERA by the Company

e) Audit procedure

• Audit in the period from 10 Feb to 20 June 2023

f) Unqualified auditor’s report

• Propriety of the accounting confirmed

• Accounting in accordance with the law

AUDIT ENGAGEMENT

Net assets (Balance)2.

35

NET ASSETS (BALANCE)

Change31.12.202131.12.2022

EUR 000%%EUR 000%EUR 000AssetsA.

Fixed assetsI.

6170.90.4860.6147Intangible assets1.

1400.869.516,95673.517,096Tangible assets2.

-37-6.42.45812.3544Financial assets3.

1640.972.317,62376.417,787Total4.

Current assetsII.

2758.70.2460.373Inventories1.

-58-5.24.51,1094.51,051Trade account receivables2.

0*2.25452.3545Receivables from donors3.

-1,301-26.220.44,95815.83,657Cash on hand and bank balances4.

39*0.1320.371Other assets5.

-1,293-19.327.46,69023.25,397Total6.

2435.80.3670.491Deffered charges and prepaid expensesIII.

-1,105-4.5100.024,380100.023,275Total assetsIV.

Notes on assets

• Investments in fixed assets of EUR 877,000 are offset by depreciation of EUR 623,000; slight increase in fixed assets

• ERA has a very good liquidity position of almost EUR 3,657,000

NET ASSETS (BALANCE)

36

NET ASSETS (BALANCE)

Change31.12.202131.12.2022 EUR 000%%EUR 000%EUR 000

Equity and liabilitiesB.

EquityI.

00.020.85,09021.85,090Foundation capital1.

00.02.15002.1500Retained earnings2.

-69-5.15.61,3545.51,285Funds carried forward3.

-1,005*-0.3-69-4.6-1,074Net loss/income4.

-1,074-15.628.26,87524.85,801Total5.

LiabilitiesII.

Long-term liabilities1.

1280.960.014,63163.414,759Special reserve for investment

-60-49.60.51210.361Loan from donors

680.560.514,75263.714,820Total

Short-term liabilities2.

15540.31.63852.3540Provisions

357*1.02402.6597Trade account payable

-249-39.12.66371.7388Other liabilities

-362-24.36.11,4914.91,129Deferred income

-99-3.611.32,75311.52,654Total

-31-0.271.817,50575.217,474Total liabilities3.

-1,105-4.5100.024,380100.023,275Total equity and liabilitiesIII.

Notes on the capital

• ERA has a very good equity base. The equity capital amounts to EUR 5,801,000 and the equity ratio is 24.8%

• Together with the special reserve for investment, the economic equity amounts to EUR 20,560,000 and the economic equity ratio is 88.3%

NET ASSETS (BALANCE)

37

Income & Expenditure3.

INCOME & EXPENDITURE

Impact compared onto prev.

resultsyear2021 2022

EUR 000% %EUR 000% EUR 000

Operating incomeA.

52214.099.83,72299.74,244Revenues

685.70.270.313Other operating income

52814.2100.03,729100.04,257Total income

Operating expensesB.

-77352.939.21,46252.52,235Conference expenditure

-1403.2117.04,364105.84,504Personnel

-488.714.755014.0598Amortisation and depreciation

-24721.630.61,14232.61,389Other operating expenses

-1,20816.1162.37,518204.98,726

-68017.9-62.3-3,789-104.9-4,469Operating result (A - B)C.

-298-8.199.03,69079.73,392GrantsD.

2100.00.120.14Financial resultE.

-28100.00.8280.00Result from commercial activitiesF.

-1,004*-1.9-69-25.2-1,073Net loss/incomeG.

38

Notes to income and expenditure

• Through the further development and expansion of the range of online and hybrid events, the turnover could be increased by EUR 522,000. So, the turnover was again at a comparable level to the pre-Corona period.

• This is offset by higher expenses amounting to EUR 1,208,000

• Grants have decreased by EUR 298,000

• Overall, the result decreased by EUR 1,004,000 and a loss of EUR 1,073,000 is reported for 2022

INCOME & EXPENDITURE

© DORNBACH 2022 | All rights reserved This document is confidential and its circulation and use are restricted

DORNBACH ist eine überregional tätige Unternehmensgruppe in den Bereichen Wirtschaftsprüfung, Steuerberatung, Rechtsberatung und Unternehmens-

beratung. Der Name DORNBACH bzw. „wir“ bezieht sich in diesem Unternehmensprofil auf alle deutschen Unternehmen der DORNBACH-Gruppe, die rechtlich selbstständig und unabhängig sind und nicht für das Handeln oder

Unterlassen eines jeweils anderen DORNBACH-Unternehmens haften.

Thank you for your time.

39

www.dornbach.de

Current press releases as well as editorial publications from all areas can be found on our homepage

as well as in the social networks.

Come and visit us!

Find out more about us here.

1.284.616 € 1.073.515 € Used until 31.12.2022

500.000 € Existing Operating Capital

Reserve

211.101 € Forecasted use until 31.12.2023

Carried forward from previous years until 1.1.2022

40

Report on the 2023 budget ITEM 9

8.689.749 € Total Income (Forecast 2023) (- 10% from planned budget 9.669.396 € )

8.653.998€ Total Expenses (Forecast 2023) (- 11% from planned budget 9.669.396 € )

4.662.771 4.800.000

910.000

2.888.985 4.197.676 4.615.981

690.112

2.412.405

0

1.000.000

2.000.000

3.000.000

4.000.000

5.000.000

6.000.000

Conference Income Staff Cost Building & Equipement Conference Costs

Planned Budget 2023 Forecast 2023

41

ERA Development Strategy ITEM 10

Action Plan 2023

42

Action Plan 2023 – complete  Accession of Albania

 European Patent Litigation Certificate

 Young European Lawyers Academy, incl. EYBA

 e-Presentations: cooperation with VLex

 2nd edition of EU Forum and enlarged YELC

 Relaunch Assoc EU Data Protection Judges

Action Plan 2023 – complete  EMAS: renewal of certification

 New Finance and HR Director

 New internal travel agency

 Digitalisation of audio/interpretation technology

 Rollout of Sharepoint

43

Action Plan 2023 – on course  New free e-learning courses

 Western Balkans Fund

 Friends of ERA: national chapter events

 Training for mobile working

 Internal building management

Action Plan 2023 – in progress  ERA30 congress proceedings

 Revised social media strategy

 Scholarships for students/researchers

 Ukraine cooperation

 Video studio

 Regular individual staff assessments

 Improvements in financial planning

44

Action Plan 2023 – blocked  New website

 Centre of Excellence

 Internal database

Draft Action Plan 2024

45

Draft Action Plan 2024

 60 individual action points in total

 18 recurrent action points

 17 ongoing action points

 5 action points postponed from 2023

 20 new action points

 All elements of Development Strategy defined in action points since 2023

Action Plan 2024 – new goals

 Mid-term review of the development strategy

 Introduce ERA to newly elected Members of the European Parliament

 New ecological targets (EMAS)

 New initiatives to develop human resources

 Infrastructural improvements

 New measures to optimise financial management

46

Action Plan 2024 – priorities

 Must-have

 Should-have

 Could-have

Actions points for 2024

31

21

8

Completion rate in 2023

76%

63%

24%

Medium-term business and financial planning

Budget for 2024 ITEM 11

47

23.100 € Administrative and other

Income

4.875.237 € Conference Income

150.000€ Income from commercial

activities

4.086.525 € Income from operating

grants and subsidies apart from equipment

Budget 2024 9.134.862 €

Total Income

Budget 2024 9.134.862 € Total Expenses

4.695.600 €

400.000 €

2.966.961 €

130.000 €

Staff costs

ERA buildings

796.000 € Administrative & other costs

Conference costs

Equipment

146.301 € Expenditure on commercial activities

48

Highlights Budget 2024

Conferences & Events

 Mix of F2F, hybrid and online events

 Rising costs due to inflation  Partial price increases for

events  Increase in online and hybrid

event offerings

Staff

 2023: Focus on additional services such as Deutschland Ticket, Bike Garage, digitally animated break

 2024: Focus on internal training of employees, set up regular offer

Staff

 Slight decrease due to the fact that some positions won't be replaced by 1 January 2024

Highlights Budget 2024

Operating Grants EU & RLP

 EU: stable after increase in 2023

 RLP operating subsidy: future development appears uncertain

 RLP construction & maintenance grant for large investment needs

ECC / Commercial business operations

Slightly lower revenues and costs as 2024 focuses on developing new business models

Investments Building & Equipment

 Renewal of WiFi Technic ERA for improved access

 Refurbishment for new office concept & single point access

 Video studio and hybrid2Go system

49

Income (in EUR) 2022 actual

2023 budget

2023 forecast 2024 2025 2026 2027 2028 2029

Administration 77.919 70.100 84.500 18.100 20.000 20.000 20.000 20.000 20.000 Events 3.502.344 3.703.273 3.391.497 3.749.091 3.775.000 3.810.000 3.835.000 3.850.000 3.873.823 Elearning & streaming 763.838 959.498 806.179 1.126.146 1.163.475 1.178.475 1.193.475 1.200.000 1.200.000 Interest on Foundation capital 2.884 10.000 8.000 5.000 10.000 15.000 20.000 20.000 20.000 EU subsidies 2.724.114 2.996.525 2.996.525 2.996.525 2.996.525 2.996.525 2.996.525 3.296.178 3.296.178 RLP operating subsidy 699.658 700.000 693.200 700.000 700.000 700.000 700.000 700.000 700.000 RLP building & maintenance subsidy 0 350.000 350.000 350.000 350.000 350.000 350.000 350.000 350.000 Federal states subsidy, building 0 0 0 0 0 0 0 0 0 Other subsidies from patrons 0 0 0 0 0 0 0 0 0 Carried forward from previous years 1.075.258 640.000 211.000 0 0 0 0 0 0 Subsidies from third parties/donations 54.573 40.000 33.000 40.000 45.000 50.000 55.000 50.000 50.000 Commercial activities 142.765 200.000 115.848 150.000 200.000 250.000 280.000 268.823 280.000 Transfer from foundation capital 0 0 0 0 0 0 0 Total 9.043.353 9.669.396 8.689.749 9.134.862 9.260.000 9.370.000 9.450.000 9.755.000 9.790.000

Expenditure (in EUR) 2022 actual

2023 budget

2023 forecast 2024 2025 2026 2027 2028 2029

Staff 4.508.286 4.800.000 4.615.981 4.695.600 4.750.000 4.775.000 4.800.000 4.950.000 4.980.000 Building/maintenance measures 722.567 750.000 561.112 350.000 350.000 350.000 350.000 350.000 350.000 Depreciation costs Academy building(s) 38.629 50.000 50.000 50.000 55.000 55.000 60.000 60.000 65.000 Administration 857.734 814.411 770.500 791.000 800.000 800.000 805.000 830.000 830.000 Events 2.566.345 2.878.985 2.367.405 2.896.962 2.900.000 2.950.000 2.975.000 2.985.000 2.990.000 Elearning & streaming 79.559 90.000 90.000 70.000 70.000 70.000 70.000 75.000 75.000 Fixtures and fittings 125.370 110.000 79.000 130.000 150.000 175.000 175.000 250.000 250.000 Unforeseen expenditure 0 5.000 5.000 5.000 5.000 5.000 5.000 5.000 5.000 Commercial activities 143.120 171.000 115.000 146.300 180.000 190.000 210.000 250.000 245.000 Additions to Foundation capital 0 0 0 0 0 0 0 0 0 Liquidity appropriacion 0 0 0 0 0 0 0 0 0 Total 9.041.610 9.669.396 8.653.998 9.134.862 9.260.000 9.370.000 9.450.000 9.755.000 9.790.000

Difference Income/Expenditure 1.743 0 35.751 0 0 0 0 0 0

Academy of European Law Trier Forward budgetary planning 2023 - 2029

Budgetary Planning 2024-2029

Increases in personnel costs to keep pace with inflation and to attract and retain high qualified employees. Investments in building maintenance and modernisation, digital and sustainable developments.

Employees & investments in buildings / equipment

Expanding the onsite and online offers by attracting new legal professionals, expanding digital learning opportunities.

Conference Income & Cost

EU grant to remain stable for the time being. Hope to be increased to counter inflation for the next Erasmus+ period. RLP Grant: its future development will be discussed.

Operating Grants EU & RLP

50

Board of Trustees

Proposals for 2024-2027 ITEM 13

Gender Balance

Women

Men

2019-2023

Women

Men

2024-2027

51

Professions Academics

National Judiciary

European Judiciary

EU Agencies

Private lawyers and inhouse counsel

National regulators

Representations of professions

Others

2024-2027

National affiliations

52

Board of Trustees 2024-2027

Chair Chair

• Marc van der Woude President of the General Court of the European Union, Luxembourg

Deputy Chairs

• Adriana de Buerba Partner at Pérez-Llorca, Madrid

• Iris Goldner Lang Professor at the University of Zagreb

Members Vladimir Beljanski President of the Bar Association of Vojvodina, Novi Sad Anna Bryngelsson Partner at Mannheimer Swartling, Malmö Christopher Buttigieg Chief Officer, Supervision, Malta Financial Services Authority, Birkirkara Associate Professor, University of Malta Jacek Chlebny President of the Polish Supreme Administrative Court, Warsaw Stefan Clauwaert Senior Legal & Human Rights Advisor at the European Trade Union Confederation (ETUC), Brussels Pierre-Henri Conac Professor at the University of Luxembourg Simone Cuomo Secretary-General of the Council of Bars and Law Societies of Europe (CCBE), Brussels Catherine De Bolle Director of Europol, The Hague Ingrid Derveaux Secretary-General of the European Judicial Training Network (EJTN), Brussels Aileen Donnelly Judge of the Supreme Court of Ireland, Dublin Natasha Gaber-Damjanovska Director of the Academy for Judges and Public Prosecutors of the Republic of North Macedonia, Skopje

53

Anna Gardella Senior Legal Expert at the European Banking Authority (EBA), Paris Cristina González Beilfuss Professor at the University of Barcelona Klaus Grabinski President of the Court of Appeal, Unified Patent Court (UPC), Luxembourg

Nina Gregori Executive Director of the European Union Agency for Asylum (EUAA), Valetta Dineke de Groot President of the Supreme Court of the Netherlands, The Hague Alice Guimaraes-Purokoski Judge of the Finnish Supreme Court, Helsinki Ladislav Hamran President of Eurojust, The Hague Philippe Hoss Partner at Elvinger Hoss Prussen, Luxembourg Iris Kieft Partner at NautaDutilh, Rotterdam Vanessa Knapp OBE Visiting Professor Queen Mary University of London Laura Codruța Kövesi European Chief Prosecutor, Luxembourg Julia Laffranque Judge at the Supreme Court of Estonia, Tartu Marie Lamensch Professor at the Vrije Universiteit Brussels Łukasz Lasek Partner at Wardyński & Partners, Warsaw Jean-Philippe Lhernould Professor at the University of Poitiers Norbert Lorenz Director of the European Parliament’s Legal Service, Luxembourg Paula Meira Lourenço President of the Portuguese Data Protection Authority, Lisbon Aude Mahy Partner at DALDEWOLF, Brussels

54

Anna Marcoulli Judge at the General Court of the European Union, Luxembourg Sabine Matejka Vice-President of the European Association of Judges (EAJ), Vienna Madeleine Mathieu Advocate-General at the French Court of Cassation; Member of the Board of the European Network of Councils for the Judiciary (ENCJ), Brussels Andrea Moravčíková Vice-President of the Supreme Court of the Slovak Republic, Bratislava Hara Nikolopoulou Vice-President of the Hellenic Competition Commission, Athens Rimvydas Norkus Judge at the General Court of the European Union, Luxembourg

Jan Passer Judge at the Court of Justice of the European Union, Luxembourg Vania Petrella Partner at Cleary Gottlieb, Rome Vânia Costa Ramos Partner at Carlos Pinto de Abreu e Associados, Lisbon Eszter Ritter Partner at Lakatos, Köves and Partners Law Firm, Budapest Christine Roger Director General for Justice and Home Affairs in the General Secretariat of the Council of the European Union, Brussels Jacob Sand Partner at Gorrissen Federspiel, Copenhagen Oliver Servas Director of the German Judicial Academy, Trier/Wustrau Marc Schmitz President of the European Union of Judicial Officers, Brussels Petra Senkovic Director General Secretariat and Secretary to European Central Bank decision-making bodies, Frankfurt am Main Nathalie Smuha Assistant Professor at KU Leuven Octavia Spineanu-Matei Judge at the Court of Justice of the European Union, Luxembourg

55

Walter Szöky President of the Europäische Union der Rechtspfleger (EUR), Vienna Maciej Szpunar First Advocate General of the Court of Justice of the European Union, Luxembourg Miglena Tacheva Director of the Bulgarian National Institute for Justice (NIJ), Sofia Rudite Vidusa Judge at the Latvian Supreme Court, Riga Sophie Vuarlot Dignac Head of Legal and Enforcement Department at the European Securities and Markets Authority (ESMA), Paris Eva Wendler Vice-President of the Association of European Administrative Judges, Vienna Michael Jürgen Werner Partner at Norton Rose Fulbright LLP, Brussels Anne-Marie Witters President of the Market Court, Brussels Dragomir Yordanov Executive Director of the European School of Enforcement, Sofia Roman Završek Vice-President of the Council of Bars and Law Societies of Europe (CCBE), Brussels

Honorary members Francesco De Angelis Hon. Director General of the European Commission, Brussels David A. O. Edward former judge of the Court of Justice of the European Union, Edinburgh Charles Elsen former Director General for Justice and Home Affairs in the General Secretariat of the Council of the European Union, Luxembourg Gregorio Garzón Clariana former Director General of the Legal Service of the European Parliament, Barcelona Hans-Jürgen Hellwig former President of the CCBE, Frankfurt am Main Wolfgang Heusel former Director of ERA Pauliine Koskelo Judge at the European Court of Human Rights, Strasbourg

56

Peter-Christian Müller-Graff Senior Professor, Honorary Jean Monnet Professor, University of Heidelberg Diana Wallis former Vice-President of the European Parliament, Hull Heinz Weil former President of the Council of Bars and Law Societies of Europe (CCBE), Paris

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1

Proposal to amend the 2024 ERA Budget

13 March 2024

The Board approves the following amendment to the 2024 Budget in the version of 20 November 2023: Income: • Item 6.0 Increase Carried forward from previous years € +217,990 Total sum of increased income items: € 217,990

Expenditure: • Item 1.1 Increase Remuneration of employees € +83,000

• Item 3.5 Increase Maintenance and repair of € +30,000

equipment, fixtures and fittings and software and machines used for administrative purposes

• Item 5.0 Increase Equipment € +104,990 Total sum of increased expenditure items: € 217,990

2

Explanation Income Item 6.0. Carried forward from previous years:

Taking into account the result for 2023, the surplus carried forward amounts to € 217,990. This is due to the high level of economic activity in the area of conferences, where it was possible to generate higher conference income and lower conference costs.

Expenditure Items 1.1 Remuneration of employees

In order to secure the planned training costs and the upcoming individual salary increases in the course of taking on additional responsibilities, ERA had to refrain from filling new positions or postpone filling positions in the short to medium term when preparing the 2024 budget plan. The proposed increase in personnel costs of € 83,000 to a total of € 4,778,600 would make it possible to fill necessary positions earlier than anticipated. This will not only reduce the workload of current colleagues, but will also enable the timely implementation or start of planned and new projects in 2024. This applies in particular to the digitalisation of ERA and staff training as key measures of the ERA Action Plan 2024. The positions to be filled are, on the one hand, a course administrator position that has already been approved and, on the other hand, an additional position to be approved for the area of finance/controlling. The updated staffing plan is attached.

Item 3.5 Maintenance and repair of equipment, fixtures and fittings, software, and machines used for administrative purposes:

The budget for additional investments in software was reduced as part of the balanced budget plan. Due to the necessary implementation costs, purchases were therefore planned with a delay. The proposed increase of € 30,000 to a total of € 95,000 would enable the swift implementation of supporting software in the areas of HR, Finance, IT and Marketing & Sales.

Item 5.0 Equipment:

The proposed increase for this item of € 104,990 would mean a total of € 234,990. As a result of the management's decision in January 2024 to terminate the cooperation with the agency H5 without results, the project "new website" will be relaunched this year. A budget of € 35,000 has therefore been earmarked for external assistance with the implementation. In addition, an increase of € 44,990 is planned to augment the funds already budgeted for urgent investments in the building and ergonomic office equipment, as well as the purchase of accessible lecterns (€ 25,000) that also meet the latest requirements.

Annex to 2024 budget

Staffing plan 2024

ERA

Job title Salary bracket Remarks

As per SG*

1,0 Director Individual contract

1,0 Programme director/deputy director Individual contract

1,0 Director Finance/Personnel/deputy director Individual contract

1,0 Business Unit Manager CC 1 SG Conversion of the position Director CC

1,0 Business Unit Manager FIS 1 SG Changed job title

4,0 Head of section 1 SG

4,0 Deputy Head of section 2+ SG

1,0 Brussels Representative 2+ SG

8,0 Course director 2 SG

2,0 Seconded Judge/Prosecuter 2 SG

2,0 Course administrator 3 SG

1,0 Manager Controlling/EU Projects 3 SG 1,0 additional post as of 1.6.24*

1,0 Marketing manager 3 SG

1,0 Head of personnel 3 SG

1,0 Head of accounts 3 SG

1,0 Head of IT 3 SG

1,0 Web manager 3 SG

1,0 Public relations officer 3 SG

2,0 Marketing officer 4 SG

0,5 Key Account officer 4 SG

0,5 Social Media/PR officer 4 SG

1,0 Head of technical services 4 SG

1,0 Head librarian 5 SG

1,0 Assistant Director Finance/Personnel 5 SG

0,75 Marketing assistant/director CC 5 SG

3,0 IT officer 5 SG

1,0 Media designer 5 SG

1,0 Media technician 5 SG

0,75 Head of conference services 5 SG

0,75 Personnel/administration assistant 5 SG

2,0 Multilingual management assistants 5 SG 9,0 Multilingual section assistants 6 SG

0,5 Multilingual public relations assistant 6 SG

2,0 Multilingual assistant, switchboard/reception 6 SG 1,0 Personnel assistant 6 SG

3,5 Accounts assistant 6 SG 0,25 additional post*

0,5 Junior librarian 7 SG

1,0 Conference documentation assistant 7 SG

1,5 Conference services staff 7 SG

1,0 Database assistant/Friends of ERA 7 SG

5,0 Technical staff 7 SG 1,0 additional post

1,0 Trainee IT-specialist

1,0 Trainee Office Communication 1,0 additional post

ECC

Job title Salary bracket Remarks

As per SG*

0,75 Marketing assistant 6 SG

0,5 Sales assistant 6 SG

1,0 Technical staff 7 SG

Staff remuneration includes:

Employer’s statutory social insurance contributions, supplementary pension contributions and subsidies for medical insurances.

* Salary guidelines

As of: October 2023

*updated 12 March 2024

The President of the Governing Board Telephone +49 (0)651 93737 918 Academy of European Law Trier Metzer Allee 4 54295 Trier Germany

FOUNDATION ACADEMY OF EUROPEAN LAW TRIER

THE GOVERNING BOARD

Approval in writing

Please return the reply slip by e-mail to Ms Julia Käfer ([email protected]) by 20 March 2024.

Proposal of 13 March 2024 to amend the 2024 budget of the Foundation Academy of European Law:

I approve the amendment to the budget as shown on the attached sheet:  yes  no  I abstain Signed by: Kalle Laanet Minister of Justice Suur-Ameerika 1 10122 TALLINN ESTLAND ___________________________ ____________________________ Place, Date Signature