Kirjavahetus seoses ISF-Borders lisaraha eraldamisega ja riikliku programmi muutmisega

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Eva-Liisa Mõistlik

From: [email protected]

Sent: esmaspäev, 4. detsember 2017 12:08

To: Eva-Liisa Mõistlik

Subject: RE: Question in regard to ISF-B additional allocation and amendment of National

Programme

Follow Up Flag: Follow up

Flag Status: Flagged

I drafted your letter on Friday – perhaps it will be sent out this week.

I do not see a need to revise AMIF and ISF Police until we get more funds.

But no need to worry – the deadline for ISF Borders is the end of January. Well that is what I wrote and I hope is

kept.

Kind regards

Stephanie

European Commission

DG Migration and Home Affaires E3: National programmes for North and West Europe, MFF, Evaluation

From: Eva-Liisa Mõistlik [mailto:[email protected]] Sent: Monday, December 04, 2017 10:44 AM To: HARDY Stephanie (HOME) Subject: RE: Question in regard to ISF-B additional allocation and amendment of National Programme

Hi Stephanie

Can you tell me approximately when will the letters be sent in regard to the revision of the NP?

Thank you for your answer!

Kind regards

Eva-Liisa Mõistlik

Adviser

Foreign Financing Department

Estonian Ministry of the Interior

[email protected]

+372 612 5260

+372 57703156

Pikk 61, 15065 Tallinn

2

From: [email protected] [mailto:[email protected]]

Sent: Wednesday, November 22, 2017 1:56 PM

To: Eva-Liisa Mõistlik <[email protected]>

Subject: RE: Question in regard to ISF-B additional allocation and amendment of National Programme

Hi Eva-Liisa

Yes you can and we want you to use the funds for entry exit system and Etias….sometime next year

Yes you will need to make reference to what you will do with the funds in the NP…next year.

You do not need a new CCI, this would be a revision of the NP , so you need only to make a new version of

the existing NP.

We will be sending letters about this in due course.

Kind regards

Stephanie

European Commission

DG Migration and Home Affaires E3: National programmes for North and West Europe, MFF, Evaluation

From: Eva-Liisa Mõistlik [mailto:[email protected]] Sent: Wednesday, November 22, 2017 12:37 PM To: HARDY Stephanie (HOME) Subject: Question in regard to ISF-B additional allocation and amendment of National Programme Importance: High

Dear Stephanie,

I would like to clarify the amendment of the National Programme in regard to additional allocations

for ISF Borders and Visa. The allocation for Estonia in total is 1 581 191.

The note AMIF/ISF/2017/20 states that „the financial allocations have to be earmarked as such in

the national programmes of each Member State and are to be used to achieve specific actions to be

established in the light of the priorities of the Union“ based on the Regulation (EU) No 515/2014

Art. 8 (6). Art 8 (6) states that „ …..Member States may receive an additional allocation, provided

that it is earmarked as such in the national programme and is to be used to achieve specific actions

to be established in the light of the priorities of the Union at that time“.

In the light of what is mentioned above, I would like to ask:

• What does it exactly mean that the allocations have to be earmarked as such in the

national programmes of each MS and are to be used to achieve specific actions to be

established in the light of the priorities of the Union? Does it mean that we must take into

consideration the main developments in Union policies that were outlined in the note

enclosed to the communication AMIF-ISF/2017/14 (Ares(2017)3297389 Developments in

Union Policies) and basically choose an EU policy development from that letter to where we

would like to spend the additional allocation and change our NP accordingly? For example if

we want to use our additional allocation to Entry-Exit system, then we have to change the

text in our NP accordingly?

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• Or would it be enough, if we would just add the additional allocation to our National

Programme financial plan?

Another issue is that there seems to be a probleem in SFC. I cannot create new programme. It

doesn’t show the CCI number and when I klick to the „request a new CCI number“ it doesn’t really

do anything. What could be the problem?

Thank you so much in advance!

Kind regards,

Eva-Liisa

Eva-Liisa Mõistlik

Adviser

Foreign Financing Department

Estonian Ministry of the Interior

[email protected]

+372 612 5260

+372 57703156

Pikk 61, 15065 Tallinn

1

Eva-Liisa Mõistlik

From: [email protected]

Sent: kolmapäev, 3. jaanuar 2018 14:44

To: Eva-Liisa Mõistlik

Subject: RE: Question

Follow Up Flag: Follow up

Flag Status: Completed

No worries. We can schedule the dialogue in Jan or Feb, as suits everyone best.

The revision of the NP can take longer…and I would advise waiting - as there are also some new funds for the EES

that will probably come in Jan or Feb. So there is no real hurry.

Kind regards

Stephanie

European Commission

DG Migration and Home Affaires E3: National programmes for North and West Europe, MFF, Evaluation

From: Eva-Liisa Mõistlik [mailto:[email protected]] Sent: Wednesday, January 03, 2018 1:31 PM To: HARDY Stephanie (HOME) Subject: RE: Question

Thank you! As I understand, the policy dialogue (video conference) is planned to take place in January? We

have to go to the government in order to change our NP therefore the revision could take some time and

since the deadline is already in the end of January I am just wondering and a little bit worried if we will have

enough time (taking into consideration the new information that policy dialogue will be held). Right now I

will not start the process of revising our NP before we have had the dialogue.

Kind regards,

Eva-Liisa

From: [email protected] [mailto:[email protected]]

Sent: Wednesday, January 3, 2018 1:47 PM

To: Eva-Liisa Mõistlik <[email protected]>

Subject: RE: Question

Yes.

Kind regards

Stephanie

2

European Commission

DG Migration and Home Affaires E3: National programmes for North and West Europe, MFF, Evaluation

From: Eva-Liisa Mõistlik [mailto:[email protected]] Sent: Wednesday, January 03, 2018 12:46 PM To: HARDY Stephanie (HOME) Subject: Question

Hello!

Was the last letter (below) meant to be the answer to my e-mail that I sent in regard to additional

allocation for ISF-Borders and revising the NP? ☺

Kind regards,

Eva-Liisa

From: <[email protected]>

Date: 3 January 2018 at 13:35:22 EET

To: <[email protected]>

Cc: <[email protected]>,

<[email protected]>

Subject: RE: SoA 2017 Audit - CL 8989 - Estonia

And my best wishes for 2018 to you all. Lets hope for a calmer year.

I am sure the reply will be fine.

As for your other email. The letters got stuck, but I will send you an unofficial

version today. They want us to have policy dialogue with all the MS. In the

case of Estonia I plan a video conference with my head of unit. Nothing too

heavy.

Otherwise the letter has lots of comments from the policy units but nothing

substantial in your case.

Kind regards

Stephanie

European Commission

DG Migration and Home Affaires

E3: National programmes for North and West Europe, MFF, Evaluation

-----Original Message-----

From: Aivi Kuivonen [mailto:[email protected]]

Sent: Wednesday, January 03, 2018 12:25 PM

To: HARDY Stephanie (HOME)

3

Cc: Tairi Pallas; Kristi Lillemägi

Subject: Re: SoA 2017 Audit - CL 8989 - Estonia

A Happy New Year! Hope you had a great holiday!

Yes, we drew our AA’s attention to the same point. Anyway, I think they

already submitted their comments to the ECA, and let’s wait for the responce.

Sent from my iPhone

On 3 Jan 2018, at 13:04,

"[email protected]<mailto:[email protected]>"

<[email protected]<mailto:[email protected]>>

wrote:

Dear Aivi,

Thank you and sorry for my late reply.

We have just a point to add that we think will help.

The issue of advances has been improved in SFC.

From the 2017 accounts onwards, the RA will indicate whether a payment is

an interim or final payment as from the next accounts. The logic is that any

remaining payments not indicated as interim or final are

prefinancings/advances. Hence there will be a clear overview of the different

types of payments made.

Kind regards

Stephanie

<image007.png>

European Commission

DG Migration and Home Affaires

E3: National programmes for North and West Europe, MFF, Evaluation

From: Aivi Kuivonen [mailto:[email protected]]

Sent: Thursday, December 21, 2017 1:14 PM

To: HARDY Stephanie (HOME)

Cc: Tairi Pallas; Kristi Lillemägi

Subject: RE: SoA 2017 Audit - CL 8989 - Estonia

Dear Stephanie,

Thak you for the good wishes. Our e-card will come soon☺.

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I got the draft and quick translation is here:

Herewith we present the comments from the Ministry of the Interior on the

initial audit findings of the ECA’s audit CL-8989.

The ECA found two minor weaknesses in the audit strategy and risk

assessment of the AA.

Firstly, you have stated that the AA did not disclose the fact that 97,6% of the

amounts reported in the ISF accounts were considered advances contrary to

the provisions of Regulation 966/2012, which requires this information to be

disclosed in the accounts.

In preparation of the Annual Accounts, the Estonian Ministry of the Interior

has been pursuant to a model that has been laid down by to the Commission

implementing regulation (EU) 2015/377 and compiled the report by using pre-

defined data fields in SFC2014.

Please note that there is no separate way to distinguish pre-payments form

other payments in the model and in the IT system. Valid forms allowed for

such distinction to be made only for final payments. We admit that as the

module does not allow clear distinction of the type and structure of payments,

in some cases, it might cause misapprehensions by the users of financial data

provided. We will take into account the analysis you have made in future

audit declarations.

Secondly, you have pointed out that it is alleged that the audit authority has

not adequately addressed the consequences of widespread use of prepayments

for its sound financial management in its audit strategy and risk analysis. The

impact of potential consequences is exemplified in the analysis by the Internal

Security Fund's 2016 Annual Accounts, in which negative figures for five out

of nine completed projects are presented.

To mitigate that risk the AA, on the basis of the annex to Delegated

Regulation 1042/2014 and in line with the audit strategy and risk assessment,

has audited the management and control systems applied annually in order to

give the audit opinion to the Annual Accounts.

Given that the five re-payments in the pool are marginal, amounting to

approximately 0.6% of the total subsidy payments made by the responsible

authority in the financial year, we consider that the risk presented in the

analysis is rather theoretical and financially small in terms of reliability of the

sound financial management of the fund.

Thank you for your feedback on the activities of the audit authority, which is a

great help in improving our work.

Estonian version:

Käesolevaga esitame Eesti Vabariigi Siseministeeriumi kommentaarid

Euroopa Kontrollikoja auditi CL-8989 esialgsete auditileidude kohta.

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Euroopa Kontrollikoda leidis audititoimingute käigus kaks väiksemat puudust

auditeerimisasutuse auditistrateegias ja riskihindamises.

Esiteks, olete esitanud arvamuse, et auditeerimisasutus ei avalikustanud

asjaolu, et 97% Sisejulgeolekufondi raamatupidamise aastaaruandes esitatud

summadest käsitletakse eelrahastamisena, kuigi määruses 966/2012 nõutakse

sellise teabe avalikustamist raamatupidamise aastaaruandes.

Siseministeerium on Sisejulgeolekufondi raamatupidamise aastaaruande

koostamisel lähtunud rakendusmäärusega 2015/377 kehtestatud aruande

vormidest ning kasutanud aruande koostamiseks SFC2014 süsteemi, mis

määrab kindlaks aruande andmeväljad.

Juhime tähelepanu, et antud vormidel ega infosüsteemis ei ole loodud eraldi

võimalust eristada ettemakseid teistest maksetest. Kehtinud vormid

võimaldasid esitada taolist eristust vaid lõppmaksete osas. Mööname, et kuna

vormid ei võimalda edastada selgelt infot maksete olemusest ja struktuurist,

võib mõningatel juhtudel aruande kasutajatel tekkida moonutatud arusaam

esitatud finantsandmestikust. Võtame teie poolt koostatud analüüsi arvesse

edaspidiselt auditi arvamuse koostamisel.

Teiseks olete juhtinud tähelepanu asjaolule, et väidetavalt ei ole

auditeerimisasutus käsitlenud oma auditi strateegias ja riskianalüüsis

asjakohaselt ettemaksete laialdase kasutamise tagajärgi fondi usaldusväärsele

finantsjuhtimisele. Võimaliku tagajärje mõju näitlikustatakse analüüsis

Sisejulgeolekufondi 2016. aasta raamatupidamise aruandega , milles üheksast

lõpetatud projektist viie kohta on esitatud negatiivsed summad.

Auditeerimisasutus on auditeerinud viidatud riski maandamiseks rakendatud

juhtimis- ja kontrollisüsteeme

delegeeritud määruse 1042/2014 lisa põhiselt iga-aastaselt finantsaasta

aruandele arvamuse andmisel vastavalt auditi strateegiale ning

riskihinnangule. Arvestades, et viie projekti tagasimaksed kogumis on

marginaalsed, moodustades vastutava asutuse poolt finantsaastal teosatatud

toetuse kogumaksetest ligikaudu 0,6%, on meie arvates analüüsis välja toodud

risk fondi finantsjuhtimise usaldusväärsusele pigem teoreetiline ja rahaline

mõju väike.

Tänan Teid tagasiside eest auditeerimisasutuse tegevusele, millest on suur abi

meie töö paremaks muutmisel.

Let me know, if you have any comments.

Thanks!

Aivi

From:

[email protected]<mailto:[email protected]>

[mailto:[email protected]]

Sent: Wednesday, December 20, 2017 4:38 PM

To: Aivi Kuivonen

<[email protected]<mailto:Aivi.Kuivonen@siseministeeri

um.ee>>

Cc: Tairi Pallas

6

<[email protected]<mailto:[email protected]>

>; Kristi Lillemägi

<[email protected]<mailto:Kristi.Lillemagi@siseministee

rium.ee>>

Subject: RE: SoA 2017 Audit - CL 8989 - Estonia

Ok thank you AIVI I understand. No worries. I found the question from the

ECA not very interesting/clever….

All my very best wishes of the season and for a wonderful calm New Year

Stephanie

<image008.png>

European Commission

DG Migration and Home Affaires

E3: National programmes for North and West Europe, MFF, Evaluation

From: Aivi Kuivonen [mailto:[email protected]]

Sent: Wednesday, December 20, 2017 3:12 PM

To: HARDY Stephanie (HOME)

Cc: Tairi Pallas; Kristi Lillemägi

Subject: FW: SoA 2017 Audit - CL 8989 - Estonia

Dear Stephanie,

I know you had an agreement with Tairi that we will send you the draft of the

audit reply before the official submission. Unfortunately, the head of audit

hasn’t had time to proofread the draft. The AA said that the earliest they can

send the draft is in the 2nd of January. If I get it earlier, I’ll forward it ASAP.

The submission deadline is January 3rd. The AA also said that the reply will

be very short, they will not repeat the answers given during the audit mission

and it will be written in Estonian. I’ll do my best in translating the reply for

you, if I ever get it in time.

Sorry for any inconvenience!

Kind regards,

Aivi

Aivi Kuivonen

Adviser

Foregin Financing Department

Estonian Ministry of the Interior

[email protected]<mailto:[email protected]>

+372 612 5179

Pikk 61, 15065 Tallinn, Estonia

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siseministeerium/docs><image012.png><http://www.flickr.com/photos/sisem

inisteerium><image013.png><http://www.youtube.com/user/Siseministeeriu

m>

7

From:

[email protected]<mailto:[email protected]>

[mailto:[email protected]]

Sent: Wednesday, December 06, 2017 4:19 PM

To: Tairi Pallas

<[email protected]<mailto:[email protected]>

>

Cc: [email protected]<mailto:[email protected]>;

[email protected]<mailto:Sinziana-

[email protected]>; HOME-NOTIFICATIONS-

[email protected]<mailto:[email protected]>

Subject: FW: SoA 2017 Audit - CL 8989 - Estonia

Dear Tairi,

Please find the letter 8989 for ISF-B Estonia (2017 DAS) from the European

Court of Auditors. We would be very grateful to receive a draft of you reply.

The finding refers to weaknesses in Audit strategy and risk assessment.

-----------------------------

a) the AA did not disclose the fact that 97,6% of the amounts reported in the

ISF accounts for ISF are considered advances contrary to the provisions of

Regulation 966/2012, which requires this information to be disclosed in the

accounts. Moreover, the non-disclosure of this important information

undermines the AA’s strategy objective of presenting the information

understandably.

b) the AA did not properly address in its audit strategy and its risk analysis the

implications that the extensive use of pre-financings may have an impact on

the sound financial management of the fund and whether this could call in

question the assertions made in the management declaration that the Union

expenditure was used in accordance with the principle of sound financial

management.

I apologise for this late request however I have only just received this letter.

Kind regards

Stephanie

<image008.png>

European Commission

DG Migration and Home Affaires

E3: National programmes for North and West Europe, MFF, Evaluationc