ISF Borders erimeetme taotlusvooru avamise kiri

EUROPEAN COMMISSION DIRECTORATE-GENERAL HOME AFFAIRS Directorate E – Migration and Security Funds; Financial Resources and Monitoring Unit E.2: National programmes for South and East Europe, AMIF/ISF Committee Unit E.3: National programmes for North and West Europe, Evaluations, MFF

Note to the Members of the Asylum, Migration and Integration and Internal Security Funds Committee

Subject: Launch of the 2018 Specific Action pledging exercise under the

Internal Security Fund (ISF) - Borders & Visa for the purchase of equipment

to be put at the disposal of the European Border and Coast Guard Agency

(EBCGA)

_____________________________________________________________

1. INTRODUCTION

Annex II to the Internal Security Fund (ISF) -Borders & Visa Regulation (EU)

No 515/2014 provides for two categories of Specific Actions, namely actions in the area of consular cooperation and actions linked to the purchase of

equipment to support the European Border and Coast Guard Agency

(EBCGA) operations.

As part of the reinforcements foreseen for the 2018 EU budget, and as

announced during the AMIF/ISF Committee on 22 March 2018, the Commission has secured an additional amount of EUR 123.6 million for the

purchase of equipment to be put at the disposal of the European Border and

Coast Guard Agency (EBCGA) and to be distributed to the Member States

through Specific Actions under the Borders & Visa instrument of the ISF.

This pledging exercise concerns only this category of Specific Actions, i.e.

purchasing means of transport and operating equipment that are

considered necessary for the deployment during joint operations by

the Agency and which shall be put at the disposal of the Agency (in

accordance with the criteria established in Article 39 of EBCG Regulation 2016/1624).

These Specific Actions should be seen in the context of the EBCG Agency role

in providing for the appropriate technical and operational assistance to

Member States so as to reinforce their capacity to implement their

obligations with regard to the control of the external borders and to face challenges at the external borders e.g. resulting from irregular immigration.

In this respect, the Agency should, at the request of a Member State or on

its own initiative, organise and coordinate joint operations for one or more

AMIF-ISF/2018/06

Ref. Ares(2018)2591772 - 18/05/2018

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Member States and deploy European Border and Coast Guard teams as well

as the necessary technical equipment.

The main objective of this pledging exercise is to ensure better suitability

and availability of equipment for the operations carried out by the EBCG

Agency regardless the place of deployment where the given equipment

would be needed. Consequently, the equipment purchased under the

Specific Actions should enable the Agency to provide for equipment which otherwise would not be available in the Member States

hosting those operations.

It is important to stress that the European Border and Coast Guard

Regulation1 has further clarified and reinforced the legal obligations

of Member States to put the equipment, co-financed through Specific Actions, at the disposal of the Agency. More concretely, such equipment

shall:

 be registered in the technical equipment pool managed by EBCGA;

 form part of the minimum number of equipment for a given year;

 be made available by Member States for deployment anywhere at the

EU external borders at the request of the Agency, unless those

Member States are faced with an exceptional situation substantially

affecting the discharge of national tasks;

 for rapid border interventions and the so called urgent actions at the external borders, be made unconditionally available by Member

States for deployment and, in that sense, they should be offered in

the framework of the Rapid Reaction Equipment Pool.

As a result of the 2015 and 2017 pledging exercises, more than EUR 208

million were allocated to 14 Member States for EBCGA equipment Specific

Actions under the respective ISF-Borders & Visa national programmes for the purchase of 49 different assets. Such assets are expected to be registered in

the EBCGA technical equipment pool as soon as their acquisition is completed

and made available for EBCGA operations in coming months and years.

2. GENERAL PRINCIPLES

Specific Actions are designed as top-up funding, i.e. additional amounts that

will be added to Member States' basic allocations depending on their willingness to implement under their National Programmes actions that

respond to specific Union priorities and have a strong EU dimension.

The additional amount available for these Specific Actions is allocated to the

Member States on the basis of their pledges, i.e. applications that will be

assessed by the Commission, in close collaboration with the EBCG Agency. If an application for a Specific Action is accepted by the Commission, the action

and the corresponding amount will be included in the relevant ISF-Borders &

Visa National Programme through a revision of the latter.

1 Regulation (EU) No 2016/1624 of 14 September 2016

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3. PLEDGING EXERCISE

In order to allow the Commission to allocate the available additional funding,

all applications by Member States for Specific Actions must be assessed at

the same time.

Member States are invited to submit their applications at the latest by 22

June 2018 close of business, using the application form in annex

accompanied by the Technical Assessment form. Applications submitted after

this deadline will not be considered for the final assessment.

The applications should be submitted through SFC2014 as an 'other Member

State document' attached to the most recently approved ISF-Borders & Visa National Programme. Member States may submit additional documentation if

so desired.

The applications will be evaluated by the Commission in close collaboration

with EBCG Agency.

All applications must correspond to equipment listed under section 3.1 and further detailed in the annexes of this document. In the event that the

Specific Action is over-subscribed, a two-step procedure may be used to

refine the selection, where the Commission may ask for further information.

The information on the successful offers will be communicated to the

Member States in September 2018 and the respective revisions of the national programmes are expected to be finalised in autumn 2018.

3.1. The Agency's equipment needs

In consultation with the EBCG Agency, the following types of mobile2

equipment were identified as eligible for this pledging exercise:

Indicative

number of

units to be

procured

through

current pledging

Type of equipment

Maximum

number of units

to be awarded

per Member

State

Maritime equipment

up to 2 Offshore patrol vessels (OPVs) 1

up to 5 Coastal patrol vessels (CPVs) 1

up to 15 Coastal patrol boats (CPBs) 3 to 5

subcategories:

Covered Boat; Fast Boat – RHIB

Aerial equipment

1

Heavy Helicopter

(HELO – HD) 1

2 Fixed equipment is to be financed via the Member States' national programmes.

4

The Member States are invited to submit their offers reflecting the technical

specifications and taking into account all elements presented in Annex I and

II. Only costs linked to the purchase of the equipment itself are eligible under this Specific Actions. Running costs and costs for maintenance during

periods when the asset is not deployed for an operational activity of the

Agency can be envisaged under the National Programmes.

The number of units to be co-financed should be considered as indicative and will depend on the total costs of the best project proposals as compared to

the availability of the budget. As indicated above, in order to ensure the

widest possible distribution of co-financed assets between Member States,

the Commission intends to limit the number of co-financed assets per

Member State (per type). At the same time, in principle the same Member

State may not be awarded more than two types of equipment.

4. EVALUATION METHODOLOGY

Building on the experience and selection criteria of the previous pledging

exercises, the assessment of the Specific Actions proposed under this call will

be based on the following criteria:

1. Overall quality/price feasibility and affordability – this criterion shall assess the overall quality of the project proposal,

including the technical specifications and the adequacy of estimated

price per item of equipment. It will also take into account other

detailed information provided in the application as technical expertise

and price feasibility, information on the future through-lifetime

management costs such as running and maintenance costs, supply chain management, storage etc.3, as well as specific equipment

available on board of the assets.

2. Compliance with the identified needs – this criterion shall

assess in particular the adequacy of the technical equipment proposed

vs the needs identified by the Agency. Assessment will take into

account compliance with the minimum standards/requirements for

technical specifications included in this note and reflecting standards for the inclusion in the Agency's Overall Minimum Number of Technical

Equipment (OMNTE). Applications for assets not respecting the

minimum technical requirements set out in the Annexes will be

excluded.

3. Likelihood to deploy – this criterion shall assess the level of

likelihood that the proposed equipment will be deployed on joint

operations, upon the EBCGA request. Assessment will take into account, but not be limited to, technical parameters such as range of

autonomy as well as transfer costs from the home MS to the

operational area compared to the average duration of deployment.

3 The price of the offered assets (including among others daily running cost for vessels, flying costs for aerial assets) should not exceed the ceiling of the average price for the same kind of asset that a MS contributed during Joint Operations based on the Running Expenses of Means

(REM), see Annex III. This price should not include depreciation cost.

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4. Project Delivery– this criterion shall assess the applicant's ability

to procure the assets and make them available to the Agency. In this

regard, the feasibility of the procurement process planning will be taken into account, including the timeline for the development of

technical specifications or possibility to quickly adapt/customize

existing technical specifications e.g. those prepared for similar recent

acquisitions. Prior experience with similar procurements and

experiences under the previous specific actions will be duly taken into account. This aspect is especially important taking in consideration the

limited remaining funding period for incurring expenditure4.

All the criteria are equally important5. It is essential to ensure the earliest

possible availability, therefore Member States with successful offers are

expected to start the preparatory stages of procurement procedures immediately after the initial notification by the Commission and effectively

launch the procurement process shortly after the revision of the national

programmes is concluded.

It is not possible to apply for financing of equipment that has already been

procured and delivered. However, Member States in the process of procuring assets clearly eligible under the present pledging, may apply if co-funding for

such equipment is not already envisaged/received either under the ISF

National Programme or other EU programmes.

5. IMPLEMENTATION ISSUES

5.1. General

The additional funding allocated for a Specific Action under the National

Programme of a given Member State may not be used for any other purpose than that of implementing the Specific Action awarded. This means that in

case of under-spending or non-implementation of the Specific Action, the

corresponding amount cannot be transferred to any other part of the national

programme or be used for purchasing other type of equipment than the one

that was awarded. Any unused amounts for which payments have been made by the Commission will have to be reimbursed to the Union budget.

The additional allocation is to be used strictly for the number of items and

types of equipment awarded. The minimum technical specifications as

outlined in this document are to be respected; any necessary change of the

technical specifications compared to the ones presented in the pledges shall be subject to prior approval by the Commission services. Costs exceeding the

original pledge can be covered through the National Programme, on the

condition that the other priorities of the NP are not substantially affected.

Whereas the standard co-financing rate under the national programmes is

75%, Specific Actions may benefit from an increased co-financing rate6 of

90%.

4 Expenditure must be incurred before 31 December 2022 to be eligible, cf. Art. 17 (3) of

Horizontal Regulation (EU) No 514/2014. 5 Each criterion weights 25%. Additional positive/negative points can be attributed for

assessment criterion 1 and 2 during the selection process i.e. negative points for prices above reference prices or positive points for technical features above requirements. The additional/ negative points are added/ subtracted from the total result. 6 Article 16(4) of Horizontal Regulation (EU) No 514/2014.

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5.2. The process of acquisition

Within one month following the award of the specific actions, Member States will be invited to submit to the Commission a detailed calendar on different

steps for the acquisition. The Agency will be kept informed on every

development in this process, and may be requested to provide technical

support, if/as necessary, in particular as regards any issue related to the

technical specifications.

Before launching the procurement procedure, the technical specifications

shall be consulted with the Agency.

Member States will have to report regularly (every two months) on the state

of play of the implementation of the action, in particular the status of the procurement process. Such close monitoring aims at ensuring the

procurement and delivery of the assets in a timely manner and in full

compliance with the agreed technical specifications, in particular given the

end of eligibility period (31 December 2022) under the ISF.

5.3. Use of the purchased assets

Member States shall register the equipment purchased under the Specific

Action in the EBCGA Technical Equipment Pool and make it available to

EBCGA in accordance with Article 39 of the EBCG Regulation.

The co-financed assets are expected to be put at the disposal of EBCGA,

upon its request expressed in the framework of annual bilateral negotiation,

during a minimum period of 4 months per year. It is for the EBCGA to decide

when and where such assets should be put at its disposal to boost the

Agency's operational effectiveness.

It should be noted that the equipment considered as 'being put at the disposal of the Agency for a minimum period of 4 months per year' is the

equipment made available for EBCGA-coordinated operations carried out in

another host Member State and not in the context of deployments by the

host Member States.

The maintenance and operational costs for equipment at the time when it is not being used in EBCGA joint operations or rapid border interventions (i.e.

when it is being used for tasks of a national character at the Member State's

own borders) are to be borne by the Member State who owns it. These costs

are eligible for support from Operating Support under ISF-Borders & Visa.

After the day of successful purchase, this equipment should be registered in the Agency's pools for a minimum duration of ten years and made available

to the Agency in accordance with the above-mentioned conditions.

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Annexes:

Annex I: Requirements for Maritime Equipment for EBCG Operations7

Annex II: Requirements for Aerial Equipment for EBCG Operations8

Annex III: Running Expenses of Means (REM) of Maritime and Aerial Assets

(HELO HD) – data issued from EBCGA REM for different types of assets

Annex IV: Application Form (word document)

Annex V: Technical assessment form (excel)

7 These minimum technical requirements are based on the specifications drafted by the expert

Working Group – composed by EBCGA and Member State experts -, being still a work-in-

progress. 8 These requirements are developed on the basis of the Selection criteria for the Technical

equipment, adopted by EBCGA Management Board in its Decision No5 from 26 March 2013.

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Annex I: Requirements for Maritime Equipment for EBCG

Operations9

Category: Offshore Patrol Vessel (OPV)

Functions: Main focus on Maritime border surveillance; additional functions support

in multipurpose operational activities with a focus on coast guard functions cooperation including law enforcement.

Definition/purpose of use: Open Sea Patrol Vessel (OPV) = Range depending on the types of Vessel: 1501 Nm at least at economical speed.

Reference price: range EUR 16-26 million per OPV

 EUR 16 million for smaller OPV;

 EUR 26 million for larger/high-end OPV.

Operational suitability

 Length 50≤72 m;

 Autonomy 1501 nm and above at economical speed;

 Endurance no less than 10 days;

 Cabin space to facilitate ship-handling crew plus at least 6 operational crew

and 2 EBCGA liaison officers;

 Maximum speed at least 19 knots;

 Full operational ability in sea state 5 Douglas scale (DS) Swell 6;

 Ability to navigate in sea state DS 7 Swell 7;

 Ability to transmit EBCGA real-time position via EBCGA Positioning System (FPS).

Search and Rescue

Presence of relevant surveillance, logistics and communication equipment on board:

 Capacity to rescue and accommodate minimum 250 people (on board up to 24 hours);

 Capacity to transfer minimum 50 people (on board up to 48 hours);

 Paramedic personnel on-board the vessel;

 Certified winching area;

 2 x Dinghys on board that can be lowered in a sea state of DS 4 minimum;

o Maximum speed for Dinghy at least 30 knots;

o Dinghy to rescue and transfer minimum 10 persons.

Communication and surveillance  Telecommunication equipment as required for sea Area A3 in GMDSS

regulation;

 X-band marine radar (at least 10 KW);

 S-band marine radar (at least 24 KW);

 VHF air-band transceiver;

9 These minimum technical requirements are based on the specifications drafted by the expert

Working Group – composed by EBCGA and Member State experts -, being still a work-in-

progress.

9

 VHF-DF (156-174 MHz & 121.5 MHz);

 UHF transceiver;

 Electronic navigational charts with nautical maps covering possible

deployment areas;

 Fixed, long-range, gyro-stabilized EO/IR HD System;

 AIS system;

 Video/voice recorder for minimum 12 hours;

 VHF Radio Finder for maritime frequencies.

Other requirements

 Economical minimum speed 6 knots;

 Sensor System with 360° view ability, with HD video recording ability on-

board and data streaming;

 SAT communications voice/data;

 Marine louder speakers system;

 Bow thruster;

 Marine searchlight;

 Minimum 1 water cannon: to be able to spread water at min. 50 m (in case of

need – migrants/facilitators can set fire on board of their boat);

 To be able to have on board a container (if no other space available) as an infirmary room, to create an isolated area for contagious diseases or pollution

cases min. 10 feet.

Deployment capacity

 Length of the deployment period – at least 30 days;

Providing adequate number of crew members in order to implement the tasks

assigned in the Operational Plan.

10

Category: Coastal Patrol Vessels (CPV)

Functions: Maritime border surveillance, support in multipurpose operational

activities with focus on coast guard functions cooperation including law enforcement.

Reference price: range EUR 6-10 million per CPV

 EUR 6 million for smaller CPV;

 EUR 10 million for larger/high-end CPV.

Operational suitability  Length 25≤49 m;

 Autonomy from 600 to 1500 nm;

 Endurance minimum of 3 days;

 Maximum speed at least 25 knots;

 Capacity to accommodate ship-handling crew and at least 6 operational crew

and 1 Liaison Officer;

 Full operational ability in sea state 4 Douglas scale (DS) Swell 6;

 Ability to navigate in sea state DS 6 Swell 6.

Search and Rescue  Capacity to rescue a minimum 250 people for a short period;

 Capacity to transfer a minimum of 50 people for at least 10 hours;

 If CPV is not able to rescue people directly from water, then there should be a

Dinghy;

 Dinghy should have the following characteristics:

o Can be lowered in sea state of DS 4;

o Maximum speed at least 25 knots;

o Capacity to rescue and transfer minimum 5 persons.

Communication and surveillance  Radio equipment as required for sea Area A2 in GMDSS regulation; satellite

phone;

 Ability to transmit EBCGA real-time position via EBCGA Positioning System

(FPS);

 GPS with plotter (with Deployment Sea Region);

 VHF air-band transceiver;

 UHF transceiver;

 AIS system;

 Fixed, long-range, gyro-stabilized EO/IR HD System;

 Paramedical personnel on-board and medical equipment;

 VDR and other recording equipment for radars, radios and cameras on board to record automatically for at least 12 hours.

Other requirements (please specify below)

 X-band marine radar (at least 10 KW);

 Economical speed between 12-15 knots;

 Sensor System with 360° view ability with HD video recording ability on- board and data streaming;

 Marine louder-speaker system;

 Marine searchlight.

11

Deployment capacity

 Length of the deployment period – at least 30 days;

 Providing adequate number of crew members in order to implement the tasks assigned in the Operational Plan

12

Category: Coastal Patrol Boat (CPB) – Border Surveillance;

Sub Categories: Covered Boat

Functions: Border surveillance at sea, interceptions of targets, support in

multipurpose operational activities with focus on coast guard functions cooperation including law enforcement

Reference price:

EUR 3 million per CPB (Border Surveillance).

Operational suitability  Endurance/autonomy up to 250 nm;

 Maximum speed at least 30 knots;

 Minimum 6 hours patrolling per day;

 Capability to accommodate crew on board and at least 1 Liaison Officers;

 Full operational ability in sea state 4 DS;

 Capability to operate at night.

Search and Rescue

Presence of relevant surveillance and communication equipment on board:

 Capacity to rescue and transfer minimum 15 persons;  Fixed, long-range, gyro-stabilized EO/IR HD System.

Communication and surveillance

Presence of relevant surveillance and communication equipment on board:

 VHF radio;

 Marine radar;  Ability to take high resolution pictures and video of incidents;

 Navigation system with updated maps for responsibility area;  Maritime VHF radio;

 Readiness to transmit to EBCGA real-time position data via EBCGA Positioning

System.

Deployment capacity  Length of the deployment period – at least 30 days;

 Providing adequate number of crew members in order to implement the tasks assigned in the Operational Plan (minimum 2 persons of crew).

13

Category: Costal Patrol Boat (CPB) – Interceptor;

Sub Categories: Fast Boat - RHIB

Functions: Interceptions of targets of interest at sea - support in multipurpose

operational activities with focus on coast guard functions cooperation including law

enforcement

Reference price:  EUR 1 million per CPB (Interceptor);

 EUR 0.2 million for RIB platform;

 EUR 0.4 million for RIB equipped.

Operational suitability  Endurance/autonomy up to 250 nm;

 Maximum speed at least 40 knots;

 Minimum 6 hours patrolling per day;

 Capability to accommodate crew on board and at least 1 Liaison Officer;

 Full operational ability in sea state 3 DS;

 Capability to operate at night.

Search and Rescue

Presence of relevant surveillance and communication equipment on board:

 Capacity to rescue and transfer minimum 10 persons;

 EO/IR capacity (portable accepted).

Communication and surveillance

Presence of relevant surveillance and communication equipment on board:  VHF radio;

 Marine radar;

 Ability to take high resolution pictures and video of incidents;

 Navigation system with updated maps for responsibility area;

 Maritime VHF radio;

 Readiness to transmit to EBCGA real-time position data via EBCGA Positioning

System.

Deployment capacity

 Length of the deployment period – at least 30 days;

 Providing adequate number of crew members in order to implement the tasks assigned in the Operational Plan (minimum 2 persons of crew).

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Annex II: Requirements for Aerial Equipment for EBCG Operations

Category: Requirements for a heavy10 helicopter fitted for maritime

operations11

Reference price:

 Approximately EUR 22 million;

Operational suitability

 Category “A”12 (performance Class 1)13 certified aircraft;

 Capability to take on board in addition at least 2 persons – Liaison Officer and observer (not a crew member of MS/SAC) for regular patrol mission;

 Endurance – not less than 3 hours (not taking into account fuel reserve);

 Crew and helicopter certified to carry out day and night flight operations

under visual flight rules (VFR) and instrument flight rules (IFR);

 Capable of flying in instrumental metrological conditions (IMC);

 Safety equipment and sea survival equipment on-board (if distance from on-

shore site is beyond 10 minutes flight on cruise speed of the helicopter) for crew member and personnel;

 Helmets or headsets for crew members;

 Capacity to provide headsets to personnel other than crew members;

 Digital maps of the operational area (installed or available on-board);

 Capacity for SAR operations using rescue hoist / winch;

 Rescue capacity at least 10 people;

 Presence of relevant surveillance and communication equipment on board:

- VHF/UHV and maritime band capable;

- Maritime Surveillance Radar;

- Direction Finder in all emergency frequencies;

- Electro Optical/Infrared (EO/IR) sensors;

10 Helicopter category Maximum Take-off Weight (MTOW) 9000 kg <. 11 These requirements are developed on the basis of the Selection criteria for the Technical equipment, adopted by EBCGA Management Board in its Decision No5 from 26 March 2013. 12 “Category A” with respect to helicopters’ means a multi-engine helicopter designed with engine and system isolation features specified in the applicable airworthiness codes and capable of operations using take-off and landing data scheduled under a critical engine failure concept that assures adequate designated surface area and adequate performance capability

for continued safe flight or safe rejected take-off in the event of engine failure. 13 “Operation in performance class 1” means an operation that, in the event of failure of the critical engine, the helicopter is able to land within the rejected take-off distance available or

safely continue the flight to an appropriate landing area, depending on when the failure occurs.

15

- SATCOM Voice or equivalent.

 Additional equipment on-board/additional features (non obligatory)

E.g.:

o Synthetic aperture radar (SAR) or/and Surveillance radar or/and Side- Looking Airborne Radar (SLAR);

o Ability to use rescue swimmer during SAR;

o Medevac capability / medic on-board / medical assistance on-board;

o Airborne Video Broadcast Down Link System / Downlink / Data link / Line of Sight (real time motion video streaming and data);

o Readiness to transmit to EBCGA real time position data (similar to EBCGA Positioning System / or partial integration with EBCGA

Positioning System / or acceptance of EBCGA Positioning System on-

board);

o AIS receiver;

o Weather radar;

o Certified Night Vision Imaging Systems (NVIS) equipment on-board.

Deployment capacity

 Length of the deployment period – at least 30 days;

 Providing adequate number of crew members in order to implement the tasks

assigned in the Operational Plan

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Annex III: Running Expenses of Means (REM)14 of Maritime and

Aerial Assets (HELO HD) – data issued from EBCGA REM for different

types of assets

OPVs EUR 9 740 per day

CPVs EUR 3 072 per day

CPBs EUR 1 252 per day

HELO (HD) EUR 4 429 per day

14 REM include, among other costs, daily allowances of crew (not salaries), insurance, fuel and

lubricants, maintenance etc. as described in details in the REM guidelines.

Electronically signed on 17/05/2018 18:17 (UTC+02) in accordance with article 4.2 (Validity of electronic documents) of Commission Decision 2004/563

EUROPEAN COMMISSION DIRECTORATE-GENERAL HOME AFFAIRS Directorate E – Migration and Security Funds; Financial resources and monitoring Unit E.2: National programmes for South and East Europe, evaluation, AMIF/ISF Committee Unit E.3: National programmes for North and West Europe; Evaluations; MFF

Annex IV

Application form for Specific Actions

EBCGA equipment

 one application form per type of equipment

 to be submitted together with the technical assessment form

 Completeness of the requested information will be essential during

the evaluation

1. General part

Member State:

Date:

Fund: ISF-Borders Specific Objective:

Borders (SO2)

Action:

equipment for EBCGA

Type of requested asset:

Number of items:

Number of similar / same type of equipment currently in operation at the external border of the applying Member State:

2. Technical part

Short technical description of asset in addition to technical assessment form and functions, definition/purpose of use:

Description of on-board equipment:

Expected maintenance and exploitation costs (per year):

Ref. Ares(2018)2591772 - 18/05/2018

2

3. Financial part

Total budget per item1:

Total budget:

Total EU contribution requested:

4. Planning and procurement

Please explain how fast the necessary technical specifications could be

developed?

Has your service purchased similar equipment in last 10 years?

Is there any additional national requirements/ procedures before the launch

of the procurement (i.e. earmarking of resources in national budget)

Type of procurement procedure planned:

If an existing framework or supplier contract will be used please give references and the name of supplier (if known) :

-

If direct award is used please provide the justification:

-

If applicable, please present the state of play for the purchase of assets awarded under previous pledging procedures for Specific Actions. In case of

delays against the initial planning, please explain.

Approximate description of the process, indicating the timing (precise by

quarters) and main steps for all stages of the purchase: development of

technical specifications, other preparatory stages, tendering, evaluating; contracting, delivery.

1 including on board equipment

3

Location and planned area of operations of equipment in applicant MS:

Expected date (precise by quarter) when the equipment will be registered in

the EBCGA pool of technical resources and put at the disposal of the Agency:

Indicative timetable 2018 2019 2020 2021 2022

Preparatory process, including development of

technical specification:

Launch of procurement

Tendering :

Evaluation:

Contracting

Delivery:

Registration in EBCGA pool

1

Eva-Liisa Mõistlik

From: [email protected]

Sent: reede, 1. juuni 2018 14:58

To: [email protected]

Subject: ***Extension of DDL 06.07.2018 - 2018 Specific Action pledging exercise under the

ISF - Borders for the purchase of equipment to be put at the disposal of the EBCGA

Attachments: 06_Ares(2018)2591772_ECBGA plegde launch_Annex 5.pdf; 06_Ares(2018)2591772

_ECBGA plegde launch_Annex 4.pdf; 06_Ares(2018)2591772_ECBGA plegde

launch_Note to MS and 3 first annexes.pdf

Importance: High

Follow Up Flag: Follow up

Flag Status: Flagged

Dear Members of the AMIF-ISF Committee,

With regard to the note sent to the Member States on 18 May 2018 on '2018 Specific Action pledging exercise under ISF-Borders for the purchase of equipment to be put at the disposal of the European Border and Coast Guard Agency (EBCGA)', Ares(2018)2591772, we would like to inform you of the extension of the original deadline (22 June 2018) by two weeks, which is until 6 July 2018.

We would furthermore like to clarify with view to point 4, Evaluation methodology (and more specifically on point 2. Compliance with the identified needs) that the minimum technical requirements have to be respected, while the values given as maximum are indicative.

Should you have any further questions, please do not hesitate to contact us.

On behalf of Beate Gminer, Chair of the Committee Best regards, Alix Alix-Anne ELSLANDER

Programme Manager – EU policies

Asylum, Migration and Integration Fund and Internal Security Fund

European Commission

Directorate General for Migration and Home Affairs HOME.E2: National programmes for South and East Europe, AMIF/ISF Committee Rue du Luxembourg 46

LX 46 05/186

B-1000 Brussels/Belgium

+32 2 29 99487

[email protected] From: HOME AMIF ISF COMMITTEE

Sent: Friday, May 18, 2018 9:33 AM

To: AMIF ISF COMMITTEE

2

Subject: Ares(2018)2591772 - Note to the Member States - Launch of the 2018 Specific Action pledging exercise under the ISF - Borders for the purchase of equipment to be put at the disposal of the EBCGA ***DDL 22.06.2018

Importance: High Dear Members of the AMIF-ISF Committee, Please find enclosed our note to the Member States on the launch of the 2018 Specific Action pledging exercise under ISF-Borders for the purchase of equipment to be put at the disposal of the European Border and Coast Guard Agency (EBCGA): Member States are invited to submit their applications through SFC2014 as an 'other Member State document' attached to the most recently approved ISF-Borders & Visa National Programme, at the latest by 22 June 2018 close of business, using the application form in annex accompanied by the Technical Assessment form. Applications submitted after this deadline will not be considered for the final assessment. Should you have questions, please do not hesitate to contact us. On behalf of Beate Gminer, Chair of the Committee Sincerely yours, Alix Alix-Anne ELSLANDER

Programme Manager – EU policies

Asylum, Migration and Integration Fund and Internal Security Fund

European Commission

Directorate General for Migration and Home Affairs HOME.E2: National programmes for South and East Europe, AMIF/ISF Committee Rue du Luxembourg 46

LX 46 05/186

B-1000 Brussels/Belgium

+32 2 29 99487

[email protected]

Category: Offshore Patrol Vessel (OPV)

Requirement

Please give

value or yes/no

where indicated

Compliance (to

be filled in by

COM)

additional/

negative

points

Reference Price EUR 16 - 26 million

EUR 16 million for smaller

EUR 26 million for larger/high-end

Endurance 10 days ≤

Cabin space Minimum necessary ship-handling crew

plus at least 6 operational crew

plus 2 EBCGA liaison officers

Maximum speed at least 19 knots

Full operational ability in sea state 5 Douglas scale (DS) Swell 6

Ability to navigate in sea state

DS 7 Swell 7

Yes/No

Capacity to rescue and accommodate on board 250 people ≤ up to 24 hours

Capacity to transfer on board 50 People ≤ up to 48 hours

Yes/No

Yes/No

Number of Dinghys on board 2

Dinghys lowered in a sea state

DS 4 ≤

Dinghys maximum speed at least 30 knots

Dinghy to rescue and transfer 10 People ≤

Yes/No

X-band marine radar at least 10 KW

S-band marine radar at least 24 KW

Yes/No

VHF-DF 156-174 MHz & 121.5 MHz

Yes/No

Yes/No

Yes/No

Yes/No

Video Voice recorder minimum 12 hours

Yes/No

Economical minimum speed

6 knots

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Lenght of deployment period at least 30 days Crew members in order to implement the tasks

assigned in the Operational Plan at least 2 persons

Warrantee please give months

Running expenses of means (REM) should not exceed EUR 9740 per day

Ability to transmit EBCGA real-time position via FPS

Paramedical personnel on-board the vessel

Certified winching area

Telecommunication equipment as required for sea Area A3 in GMDSS regulation

VHF air-band transceiver

UHF transceiver

electronic navigational charts with nautical maps covering possible deployment areas

Fixed, long-range, gyro-stabilized EO/IR HD System

AIS System

VHF Radio Finder for maritime frequencies

Minimum 1 water cannon: to be able to spread water at min. 50 m

Possibility to have on board a container (if no other space available)

Sensor System with 360° view ability, with HD video recording ability on-board and data streaming

SAT communications voice/data

Marine louder speakers system

Bow thruster

Marine searchlight

Ref. Ares(2018)2591772 - 18/05/2018

Coastal Patrol Vessels (CPV)

Requirement

Please give

value or

yes/no where

indicated Reference Price EUR 6 - 10 Million

EUR 6 million for smaller

EUR 10 million for larger/high-end

Length 25≤49 m

Autonomy 600 - 1500 nm

Endurance 3 days ≤

Cabin space Minimum necessary ship-handling

crew plus at least 6 operational crew

plus 1 Frontex liaison officers

Maximum speed at least 25 knots

Full operational ability in sea state 4 Douglas scale (DS) Swell 6

Ability to navigate in sea state DS 6 Swell 6

Capacity to rescue 250 people ≤ for a short period

Capacity to transfer on board 50 People ≤ for at least 10 hours

Number of Dinghys on board 1

Dinghys lowered in a sea state DS 4 ≤

Dinghys maximum speed at least 25 knots

Dinghy to rescue and transfer 5 People ≤

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No VDR and other recording

equipment for radars, radios and

cameras on board to record

automatically

minimum 12 hours

X-band marine radar at least 10 KW

Economical minimum speed between 12-15 knots

Yes/No

Yes/No

Yes/No

Lenght of deployment period at least 30 days Crew members in order to

implement the tasks assigned in

the Operational Plan at least 2 persons

Warrantee please give months

Running expenses of means (REM) should not exceed EUR 3.072,00

per day

Telecommunication equipment as required for sea Area A2 in GMDSS

regulation

VHF air-band transceiver

UHF transceiver

Ability to transmit Frontex real-time position via FPS

GPS with plotter

Marine louder speakers system

Marine searchlight

Fixed, long-range, gyro-stabilized EO/IR HD System

AIS System

Sensor System with 360º view ability with HD video recording ability

on-board and data streaming

Paramedical personnel on-board the vessel

Coastal Patrol Vessels (CPV)

Compliance

(to be filled in

by COM)

additional/

negative

points

Coastal Patrol Boat (CPB) – Border Surveillance;

Sub Categories: Covered Boat

Requirement

Reference Price

EUR 3 Million

Autonomy/Endurance at least 250 nm

Cabin space minimun necessary crew on board

plus 1 Frontex liaison officers

Maximum speed at least 30 knots

Capability to patrol at least 6 hours per day

Full operational ability in sea state 4 Douglas scale (DS)

Capacity to rescue and transfer on board 15 People ≤

Lenght of deployment period at least 30 days Crew members in order to implement the

tasks assigned in the Operational Plan at least 2 persons

Warrantee please give months

Running expenses of means (REM) should not exceed EUR 1.252,00 per

day

Fixed, long-range, gyro-stabilized EO/IR HD System

Maritime VHF radio

Readiness to transmit to Frontex real-time position data via FPS

Capability to operate at night

VHF radio

Marine radar

Ability to take high resolution pictures and video of incidents

Navigation system with updated maps for responsibility area

Coastal Patrol Boat (CPB) – Border Surveillance;

Sub Categories: Covered Boat

Please give

value or yes/no

where indicated

Compliance

(to be filled in

by COM)

additional/

negative

points

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Costal Patrol Boat (CPB) – Interceptor;

Sub Categories: Fast Boat - RHIB

Requirement

Reference Price (Interceptor) EUR 1 Million

Reference Price RIB platform EUR 0.2 Million

Reference Price RIB equipped EUR 0.4 Million

Autonomy/Endurance at least 250 nm

Cabin space

minimun necessary crew on

board plus at least 1 Frontex liaison

officers

Maximum speed at least 40 knots

Capability to patrol at least 6 hours per day

Full operational ability in sea state 3 Douglas scale (DS)

Capacity to rescue and transfer on board 10 people ≤

Lenght of deployment period at least 30 days Crew members in order to implement the

tasks assigned in the Operational Plan at least 2 persons

Warrantee please give months

Running expenses of means (REM) should not exceed EUR

1.252,00 per day

Capability to operate at night

EO/IR capacity (portable accepted)

Maritime VHF radio

Readiness to transmit to Frontex real-time position data via FPS

VHF radio

Marine radar

Ability to take high resolution pictures and video of incidents

Navigation system with updated maps for responsibility area

Costal Patrol Boat (CPB) – Interceptor;

Sub Categories: Fast Boat - RHIB

Please give value or

yes/no where

indicated

Compliance (to be

filled in by COM)

additional/

negative

points

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Heavy helicopter fitted for maritime operations

Requirement

Reference Price

EUR 22 Million

Certified aircraft Category A

Endurance

at least 3 hours (not taking

into account fuel reserve)

Cabin space

minimun necessary crew 2

persons

plus at least 1 Frontex liaison

officers and observer

Rescue capacity at least 10 persons

Lenght of deployment period at least 30 days

Crew members in order to implement

the tasks assigned in the Operational

Plan at least 2 persons

Warrantee please give months

Running expenses of means (REM) should not exceed EUR

4.429,00 per day

Electro Optical/Infrared (EO/IR) sensors

SATCOM Voice or equivalent

Crew and helicopter certified to carry out day and night flight

operations under visual flight rules (VFR) and instrument flight

rules (IFR)

Capability to fly in instrumental meteorological conditions (IMC)

Safety equipment and sea survival equipment on-board for crew

member and personnel

Helmets or headsets for crew members

Digital maps of the operational area (installed or available on-board)

Capacity to provide headsets to personnel other than crew members

Capacity for SAR operations using rescue hoist / winch

VHF/UHV and maritime band capable

Maritime Surveillance Radar

Direction Finder in all emercency frequencies

Weather radar

Certified Night Vision Imaging Systems (NVIS) equipment on-board

Synthetic aperture radar (SAR) or/and Surveillance radar or/and

Side-Looking Airborne Radar (SLAR)

Ability to use rescue swimmer during SAR

Medevac capability / medic on-board / medical assistance on-board

Airborne Video Broadcast Down Link System / Downlink / Data link

/ Line of Sight (real time motion video streaming and data)

Readiness to transmit to Frontex real time position data (similar to

FPS / or partial integration with FPS / or acceptance of FPS on-

board)

AIS receiver

Heavy helicopter fitted for maritime operations

Please give value or

yes/no where indicated

Compliance (to be filled

in by COM) additional/negative points

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No